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Excel Question

The document explains various Excel functionalities including absolute vs. relative cell referencing, freeze panes, and methods to restrict copying cells. It also covers different COUNT functions, how to create dropdown lists, and the use of PivotTables and slicers for data analysis. Additionally, it discusses What-If Analysis and the ribbon interface in Excel.

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hatakekakashi6109
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6 views5 pages

Excel Question

The document explains various Excel functionalities including absolute vs. relative cell referencing, freeze panes, and methods to restrict copying cells. It also covers different COUNT functions, how to create dropdown lists, and the use of PivotTables and slicers for data analysis. Additionally, it discusses What-If Analysis and the ribbon interface in Excel.

Uploaded by

hatakekakashi6109
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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1. Differentiate between "absolute cell referencing" and "relative cell referencing" in Excel.

 Absolute Cell Referencing:


This keeps the cell reference constant, no matter where the formula is copied or moved.
It is denoted by a $ symbol before the column letter and row number (e.g., $A$1).
Example:
o If you copy the formula =B1*$A$1 to another cell, $A$1 will still refer to cell A1.
 Relative Cell Referencing:
This adjusts the cell reference based on the location of the cell where the formula is
copied. Example:
o If you copy the formula =B1*A1 from cell C1 to C2, it becomes =B2*A2.

2. What do you understand by "freeze panes" in Excel?


Freeze Panes is a feature in Excel that locks specific rows or columns in place while you scroll
through the worksheet.
Steps to Freeze Panes:
1. Go to the View tab.
2. Click on Freeze Panes.
3. Choose an option:
o Freeze Panes: Locks rows/columns above and to the left of the selected cell.
o Freeze Top Row: Locks only the top row.
o Freeze First Column: Locks only the first column.

3. How can one restrict copying a cell from a worksheet?


To restrict copying, protect the worksheet and use locked cells:
1. Select the cells to restrict.
2. Go to Home > Format > Lock Cell (ensure these cells are locked).
3. Go to the Review tab > Protect Sheet.
4. Deselect actions like "Select locked cells" and apply a password.
Now the restricted cells cannot be copied or modified.

4. Differences between COUNT, COUNTA, and COUNTBLANK:


Function Description Example

Counts only numerical =COUNT(A1:A5) counts 3 if cells A1=5, A2=3.5,


COUNT
values. A3=text, A4=2, A5=blank.

Counts non-empty cells


COUNTA =COUNTA(A1:A5) counts 4 (all except blank).
(text, numbers, etc.).

Counts blank cells in a


COUNTBLANK =COUNTBLANK(A1:A5) counts 1 (blank cell).
range.

5. Steps to split a column into two or more columns:


1. Select the column to split.
2. Go to Data > Text to Columns.
3. Choose the Delimited option if splitting by a specific character (e.g., a comma).
4. Choose Fixed Width if splitting at specific positions.
5. Follow the wizard prompts to configure delimiters or widths.
6. Finish to split the data.

6. What is VLOOKUP, and how does it work?


VLOOKUP (Vertical Lookup) searches for a value in the first column of a range and returns a
corresponding value from another column.
Syntax:
=VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])
 lookup_value: The value to find.
 table_array: The range of data.
 col_index_num: Column number to return a value from.
 range_lookup: TRUE for an approximate match, FALSE for an exact match.
Example:
If you have a table with names in column A and salaries in column B, =VLOOKUP("John",
A1:B10, 2, FALSE) returns John's salary.

7. How do you create a dropdown list in Excel?


1. Select the cells for the dropdown.
2. Go to Data > Data Validation.
3. Under Allow, select List.
4. In the Source field, type the options separated by commas or select a range of cells.
5. Click OK.

8. What are wildcards in Excel?


Wildcards are symbols used to match patterns in text:
 *: Represents any number of characters.
 ?: Represents a single character.
 ~: Escapes a wildcard character (e.g., ~*).
Example:
 =COUNTIF(A1:A10, "John*") counts cells starting with "John".
 =COUNTIF(A1:A10, "??ohn") counts cells where the second and third characters are
"ohn".

9. What is a pivot table?


A PivotTable is a dynamic tool for summarizing, analyzing, and organizing large datasets.
Features:
 Summarizes data (totals, averages, counts).
 Filters data interactively.
 Groups data by categories.
 Customizes report layouts.

10. How does a slicer work in Excel?


A slicer is a visual tool that filters data in PivotTables or PivotCharts.
 Click a button on the slicer to filter the table or chart.
 Multiple slicers can filter data by different fields.

11. What is the ribbon in Excel?


The ribbon is the toolbar at the top of Excel. It contains tabs like Home, Insert, Data, and
Review, each holding groups of commands (e.g., formatting, chart creation).
12. What do you understand by "What-If Analysis"?
What-If Analysis evaluates the impact of changing input values on formulas. Tools include:
 Goal Seek: Finds the input value needed for a specific result.
 Data Tables: Displays results for various input values.
 Scenario Manager: Stores and compares different input scenarios.

13. Explain PivotTables along with their features.


PivotTables summarize and analyze data dynamically by dragging fields into rows, columns,
and values.
Features:
 Automatic grouping and sorting.
 Calculated fields and filters.
 Easy rearrangement and customization.

14. Is it possible to see details of results in a pivot table?


Yes, double-click any summarized value to display the detailed source data in a new sheet.

15. How to stop automatic sorting in PivotTables?


1. Right-click the field header in the PivotTable.
2. Go to Field Settings > Advanced.
3. Deselect "Sort automatically every time the report is updated".

16. What do you understand by Excel functions?


Excel functions are predefined formulas that perform specific tasks (e.g., calculations, logical
tests). Examples: SUM, IF, VLOOKUP.

17. Types of COUNT functions in Excel:


 COUNT: Counts numbers.
 COUNTA: Counts non-empty cells.
 COUNTBLANK: Counts blank cells.
 COUNTIF: Counts cells based on a condition.
 COUNTIFS: Counts cells meeting multiple conditions.

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