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Lesson One Word

This chapter covers essential skills in word processing using Microsoft Word, including creating, saving, and formatting documents. It details the features of the MS Word interface, such as the title bar, office button, and tabs, as well as various formatting options like bolding, italicizing, and changing font size. Additionally, it provides instructions for selecting text, aligning paragraphs, and adding backgrounds to documents.

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21 views6 pages

Lesson One Word

This chapter covers essential skills in word processing using Microsoft Word, including creating, saving, and formatting documents. It details the features of the MS Word interface, such as the title bar, office button, and tabs, as well as various formatting options like bolding, italicizing, and changing font size. Additionally, it provides instructions for selecting text, aligning paragraphs, and adding backgrounds to documents.

Uploaded by

Vokez Hitch
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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CHAPTER FIVE

E-learning
Department of Information Technology
Tutor: Mr. Kevin Osanya (0713665783
LESSON THREE

CHAPTER FIVE

WORD PROCESSING

At the end of the chapter the learner shall be able to;


• Explain the different word processing terms
• Creating new documents and open existing ones
• Type and edit text
• Use Save and Save As
• Perform spelling and grammar check after typing a document
• Apply formatting to text and page
• Print preview a document and print it
• Follow the mail Merging wizard to mail merge a document

Word processors are programs that enable you to Create, Edit and Format documents. Examples
of word processors are, Microsoft Word, Word perfect, Word star.

Microsoft Word (MS-WORD)

Ms Word is a powerful word processing program that helps the user create, edit, format and save
documents.

5.1 Loading Ms-Word


Click start button at the task bar
Point at programs
Click at Microsoft word

Loading can also be achieved by clicking the Ms Word icon on the Microsoft shortcut bar (only if it
is available)

5.2 The Ms-Word Screen

The Ms Word screen contains various features. The common ones are:

1. TITLE BAR: This bears the name of the application followed by the name of the current
document or the file.

2. OFFICE BUTTON: It contains commands such as new for creating a new file, open, save, save
as etc and commonly used commands.
3. TABS: There are seven tabs in word 2007, Home, insert, page layout, references, mailings,
review, view each of them has a ribbon with a set of commands.

Ms-Word Screen
When the program starts, the following document window will be displayed on the screen.

5.3 Creating, Saving and Closing Documents


Creating Option 1
1. From the office button, click New then double click the Blank Document icon.

Saving

To save a new document

On the office button click Save As.


Type the file name on the File name box that appears.
Chose the location to save the file in the Save in box e.g. floppy (A), hard disk(C) etc
Click the Save button.

Closing
Click close button on the Ms- Word desktop or From
the file Menu click Exit.

Selecting Text/Block of Text


SELECT DO THIS
A word Drag over the word or Double click it
A graphic Click anywhere within the graphic
A line of text Drag over the text or Double click at the start of line
A sentence Hold Down Ctrl key and click anywhere in the Sentence
A paragraph Triple click anywhere in the paragraph to select
Entire document From Edit, click Select All

5.4 Formatting

To bold text
Select or highlight the text.
In the home tab click bold.

To Italicize text
Select or highlight the text.
In the home tab click italics

To underline text
Select or highlight the text.
In the home tab click underline.

To change Font size


Select or highlight the text.
In the home tab click font size.
Under font size choose and click the font size desired.

To change Font type of text


Select or highlight the text.
In the home tab click font type.
Under font choose and click the font type desired.
Click Ok.

To change the font color


Select the text.
In the home tab click font color.
Under color box, choose the color desired.

Formatting Paragraphs
Word displays text, as it will appear when printed.

About line spacing


Line spacing determines the amount of vertical space between the lines and text. Word uses single
line spacing by default.

Inserting line spaces


• In the home tab.
• Under line spacing, choose and click the desired line spacing.

Aligning text
• Select or highlight the text.
• In the home tab.
• Under alignment, choose and click alignment desired i.e. left, right or center.
• Click Ok.
Creating drop caps
• Place the cursor at the beginning of the line/paragraph you want to have a drop cap on.
• In the insert tab, click drop cap.
• Chose the desired option
Change case
• Highlight or select the text.
• In the home tab choose and click the desired case option e.g. upper, lower, title or sentence
cases.

Adding bullets and numbers


• Select the items, which you want to add bullets or numbers.
• In the home tab click on the Bulleted or Numbered tab.
• Choose and click Bullet or Number format desired.

Remove bullets or numbering


• Select the items, which you want to remove bullets or numbers.
• On the format menu, click Bullets and Numbering.
• Choose none. Click Ok.

Page Break
1. Position the cursor where you want the page break to appear.
2. From the insert tab click on page break.

Add a background
You can add different backgrounds to Word documents.

1. On the home tab, point to background and then check the color you want or click more
colors to see additional color choices. Click fill effects for special effects such as textures.
2. Select the option that you want.

Note: To remove a background, click NO FILL option.

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