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ICT Spreadsheet Notes

The document provides a comprehensive overview of creating and manipulating data models using spreadsheets, including how to create, edit, and use formulas and functions. It covers essential concepts such as cell referencing, arithmetic operations, and various functions like SUM, AVERAGE, and LOOKUP. Additionally, it discusses data manipulation techniques like searching and sorting data.

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ei myat
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6 views43 pages

ICT Spreadsheet Notes

The document provides a comprehensive overview of creating and manipulating data models using spreadsheets, including how to create, edit, and use formulas and functions. It covers essential concepts such as cell referencing, arithmetic operations, and various functions like SUM, AVERAGE, and LOOKUP. Additionally, it discusses data manipulation techniques like searching and sorting data.

Uploaded by

ei myat
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 43

Information

and
Communication
Technology

By
Nay Myo Htaik
Chapter 20
1 20.1 Create a data model
SpreadSheets
2 20.2 Manipulate Data

3 20.3 Present Data


20.1
Create a Data Model
4 WHAT IS A DATA MODEL?

❖It is used to explore different possible answers.

❖They are often financial, mathematical or scientific

❖It lets you change data in the spreadsheet to see the results.

❖It builds a simple spreadsheet model

❖It can edit (change) the data within the model, or even
change the model itself, to produce different results
20.1.1 CREATE AND EDIT A SPREADSHEET MODEL

• Insert cells, rows and columns


• Delete cells, rows and columns

The contents of a spreadsheet cell can be:


• » a number
• » text, which is called a label
• » a formula, which always starts with an = sign.
20.1.2 CREATE FORMULAE USING CELL REFERENCES

• Using arithmetic operators in formulae


20.1.2 CREATE FORMULAE USING CELL REFERENCES

• Using arithmetic operators in formulae


20.1.3 ORDER OF MATHEMATICAL OPERATIONS
20.1.4 CELL REFERENCING

• Relative referencing
✓ values change when they are replicated.
✓ C1= A1+B1
✓ C2= A2+B2
• Absolute referencing
✓ values not change or fix when they are replicated.
✓ C1= $A$1+B1
✓ C2= $A$1+B2
20.1.5 REPLICATE FORMULAE USING ABSOLUTE AND RELATIVE CELL REFERENCES

• Display and print spreadsheet values


• Display and print spreadsheet formulae
• More editing tools
20.1.7 MERGE CELLS

• Select the Home tab, then in the Alignment section select the
icon for Merge & Center
• Select, again from the Alignment section, the icon for Wrap
text.
20.1.8 USE FORMULAE

» For addition use the + symbol.


» For subtraction use the − symbol.
» For multiplication use the * symbol.
» For division use the / symbol.
» For indices use the ^ symbol.
20.1.8 USE FORMULAE
20.1.9 NAMED CELLS AND RANGES

• Create a named cell


• Create a named range
20.1.10 WHAT ARE FORMULAE AND FUNCTIONS?

» For addition use the + symbol e.g A1=B1+C1


» For subtraction use the − symbol. e.g A1=B1-C1
» For multiplication use the * symbol. e.g A1=B1*C1
» For division use the / symbol. e.g A1=B1/C1
» For indices use the ^ symbol. e.g A1=B1^C1
20.1.11 USE FUNCTIONS

• SUM
• AutoSum
20.1.11 USE FUNCTIONS

• SUM
• AutoSum
20.1.11 USE FUNCTIONS

• AVERAGE
20.1.11 USE FUNCTIONS

• MAX
• MIN
20.1.11 USE FUNCTIONS

• INT
Formular= INT(B10)
20.1.11 USE FUNCTIONS

• ROUND
formula =ROUND(B10,0)
20.1.11 USE FUNCTIONS

• ROUND
20.1.11 USE FUNCTIONS
20.1.11 USE FUNCTIONS

• COUNT=COUNT(A2:A19)
• COUNTA = =COUNTA(A2:A19)
20.1.11 USE FUNCTIONS
20.1.11 USE FUNCTIONS

• COUNTIF = COUNTIF($C$3:$C$21,"<5")
20.1.11 USE FUNCTIONS

• COUNTIF
• Page 454
20.1.11 USE FUNCTIONS

• COUNTIF Page 455


20.1.11 USE FUNCTIONS

• IF Page 456
• =IF(I6>40,"Pass","Fail")
• =IF(A1=5,A2*0.05,"No discount")
20.1.11 USE FUNCTIONS

• IF Page 456
• =IF(I6>40,"Pass","Fail")
• =IF(A1=5,A2*0.05,"No discount")
20.1.11 USE FUNCTIONS

• Nested IF Page 457


• =IF(C3>=10,"Very experienced",IF(C3>=5,"Experienced","Not
experienced")).
20.1.11 USE FUNCTIONS

• Nested IF Page 458


• =IF(E2<6,"Add to this house",IF(E2>10,"Full","Ideal Number"))
• =IF(E2<6,"Add to this house", IF(AND(E2>6,E2<10),"Ideal
Number","Full"))
20.1.11 USE FUNCTIONS

• SUMIF Page 458

• It compares each value in a range of cells and, if the value


matches the given condition, it adds the value in another
related cell to form a running total.

• =SUMIF($B$3:$B$21,A35,$C$3:$C$21)

Range Criteria Sum Range


20.1.11 USE FUNCTIONS

• SUMIF Page 458


• =SUMIF($B$3:$B$21,A35,$C$3:$C$21)
20.1.11 USE FUNCTIONS

• SUMIF Page 458


• =SUMIF($B$3:$B$21,A35,$C$3:$C$21)
20.1.11 USE FUNCTIONS

• LOOKUP, HLOOKUP, VLOOKUP Page 459


• HLOOKUP
• It is a function that performs a horizontal look up of data.
• This should be used when the values that you wish to compare
your data with are stored in a single row.
• The values to be looked up are stored in the rows below these
cells.
20.1.11 USE FUNCTIONS

• LOOKUP, HLOOKUP, VLOOKUP Page 459


• =HLOOKUP(B6,$B$2:$H$3,2,0)

Lookup value Range Lookup


Table Array
Row Index Num
20.1.11 USE FUNCTIONS

• LOOKUP, HLOOKUP, VLOOKUP Page 459


• VLOOKUP
• It is a function that performs a vertical look up of data. This
should be used when the values that you wish to compare your
data with are stored in a single column.
• The values to be looked up are stored in the columns to the
right of these cells. The look up data can be stored either in the
same file or in a different file.
20.1.11 USE FUNCTIONS

• LOOKUP, HLOOKUP, VLOOKUP Page 459


• =VLOOKUP(B3,client.csv!$A$2:$B$8,2,0)

Table Array in client file


20.1.11 USE FUNCTIONS

• LOOKUP, HLOOKUP, VLOOKUP Page 461


• =VLOOKUP(B3,client.csv!$A$2:$B$8,2,0)
End of 20.1
20.2 Manipulate data

20.2.1 Search and select data


20.2.2 Sort data
20.2.1 SEARCH AND SELECT DATA

• Search using text filters Page 463

• Search using number filters

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