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Published On: July 5, 2024
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Advanced Excel Tutorial
The most widely used business software in the world
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Advanced Excel Tutorial PDF

Interface Navigation Related Courses

An effective first step to becoming proficient in Excel
at SLA
is its user interface. Let’s start with the basics. The Advanced Excel
Tab key can be used to advance to the subsequent  Training in Chennai
cell in the right-hand column while entering data
into Excel. Advanced Excel
 Online Training

To proceed to the cell in the subsequent row, press

the Enter key. Pressing Enter will return you to the
cell in the column you started after moving across
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Advanced Excel Tutorial 1

The last used cell in that direction can be reached 

by simultaneously pressing the Ctrl key and the Up,
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Advanced Excel Syllabus PDF

Proficiency with Shortcuts

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pasting. Then Ctrl + Z to undo the previous action.

Push yourself to learn more as you start utilizing

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 Advanced Excel Tutorial 2

Excel features more than 500 keyboard shortcuts

and a huge number of helpful tips for accelerating
your work. Even though you won’t use all of them, it’s
a good idea to master a few to make using Excel
simpler.

Freeze Panes
As you scroll around the spreadsheet, this fantastic
feature ensures that your headers and other labels
remain visible at all times. It is a crucial Excel ability
to possess.

Typically, the top row of a spreadsheet only

contains the headings. Therefore, select

View > Freeze Panes > Freeze Top Row to freeze this
region.

The headings are still visible on the screen, even if

we are looking at a particular row in the screenshot
below.

Advanced Excel Tutorial 3

As many columns and rows as necessary may be

frozen.

The first cell after the rows and columns you want to
freeze should be clicked. Click on cell B4 to freeze
three rows and one column, for instance.

Advanced Excel Tutorial 4

Now, click View → Freeze Panes → Freeze to Row 1

and Column A

Advanced Excel Tutorial 5

The first three rows are still visible as you scroll

down at this time. Column A is still visible when you
scroll to the right.
 Advanced Excel Tutorial 6

Advanced Excel Interview Questions

Mastery of Excel Formulas

Being proficient at writing formulas is one of the key
components of mastering Excel. These are Excel’s
muscles.

If you possess this ability, you will be head and

shoulders above the competition, whether you are
utilizing simple formulas or more complex ones to
accomplish calculations in cells.

Start by creating simple calculations that add,

subtract, multiply, and divide quantities if you
are unfamiliar with formulas.
Then start becoming familiar with some of the
more widely utilized functions. SUM, IF,
VLOOKUP, COUNTIF, and CONCATENATE are a
few of these.
You are capable of doing practically anything
once you feel at ease creating formulas.
Charts, conditional formatting rules, and other
Excel features can all be strengthened by the
use of formulas.

Learn to Utilize the drop-down List Facility

An easy-to-use drop-down list on a spreadsheet

may greatly simplify text entry and, more
significantly, guarantee its accuracy.

To create a drop-down menu,

Step 1: Choose the range of cells in which the list

should be displayed.
Step 2: Select Data > Insert Drop-Down List.

Advanced Excel Tutorial 7

Step 3: From the Allow list, choose List.

Advanced Excel Tutorial 8

Step 4: After that, either manually enter the list

items in the source field, comma-separating each
one. Instead, select a set of cells that contain the list
items.
 Advanced Excel Tutorial 9

Now that you have a drop-down list, entering data

is quick and accurate.

Learn to visualize key data with

conditional formatting
One of the most commonly used Excel capabilities
is conditional formatting. It makes it possible for the
user to swiftly understand the information they are
reading.

Simple criteria can be set up to format cells

automatically when a goal is achieved, a deadline
has passed, or perhaps sales have fallen below a
predetermined level.

For a simple illustration, let’s say we want to make

the cell green if the value is greater than 300.

Select the cell range that will get conditional

formatting.
Select Greater Than under Home > Conditional
Formatting > Highlight Cell Rules.
 Advanced Excel Tutorial 10

Advanced Excel Tutorial 11

Although here, a light red fill and dark red text are
employed, there are many other formatting
alternatives.

Applying data bars and icon sets is also possible

with conditional formatting. These images have a
lot of power.

Data bars applied to the same range of values are

displayed in the image below.

Advanced Excel Tutorial 12

Flash Fill
A fantastic feature that manipulates data quickly is
called Flash Fill. With the help of this functionality,
routine data purification tasks that previously
required the use of formulas and macros may be
completed much more quickly.

Consider the list that follows. The name from the list
in column A should be extracted.

Advanced Excel Tutorial 13

As you type, Flash Fill notices a pattern in your

behavior and asks if you want it repeated
throughout the remaining rows. Enter the first name
in cell B2 and the second name in cell B3. This is
incredible!

Once you hit Enter, the data will be extracted.

Advanced Excel Tutorial 14

 Advanced Excel Tutorial 15

There are various approaches to using Flash Fill. The

button is also located on the Ribbon’s Data tab, and
you may access it by pressing Ctrl + E.

Advanced Excel Salary

Summarize Data with Pivot Tables

One of Excel’s most outstanding features is the pivot
table. Large dataset summarization is as simple as
1, 2, and 3.

To segment, a lengthy list of sales and view sales by

region or even sales of certain products in each
region, utilize a pivot table.

They are not only very easy to use but also very
powerful. A pivot table is a tool that simplifies the
report-creation process and eliminates the need for
complicated calculations.

Creating a pivot table

Step 1: Select the list of data you wish to summarize
by clicking.

Step 2: Select PivotTable under Insert.

Step 3: Select whether you want the pivot table to

be a new or existing worksheet in the Create
PivotTable window, and check that the range being
utilized is right.

Advanced Excel Tutorial 16

Step 4: To create your PivotTable, drag and drop

fields from the field list into the four spaces.

The product category is shown in rows, the years

are listed in columns, and the values section shows
the total sales amount.

Advanced Excel Tutorial 17

Calculations like sum, count, and average are

carried out in the Values area.

By selecting Summarize Values By from the context

menu when you right-click a PivotTable value and
then the desired function, you may alter the
calculation.

Advanced Excel Tutorial 18

Pivot tables have a lot more features, but they are

outside the scope of this article.

Grab some spreadsheet data, insert a pivot table,

and start dragging fields into the sections to explore
the options with pivot tables. It’s true that you only
learn a tool by using it.

Protecting Excel Data

If the data is accurate, Excel features like pivot
tables, formulas, and conditional formatting will
function properly.

Some of the suggestions in this article show how to

keep this accuracy, such as making drop-down
menus and using Flash Fill.

Another critical action to take is to protect your

Excel data.

The most common sort of protection in Excel is to

safeguard the sheet, though there are other types
as well.

Two steps are involved in protecting a sheet.

 You must first specify which worksheet cells
you do not want to lock.
Users can still edit these cells as a result of this.
You then apply the defense.

Step 1: Choose the cell range(s) you want to unlock

(hold down the Ctrl key to select multiple ranges at
the same time).

Step 2: To see the Format Cells dialogue, press Ctrl +

1.

Step 3: Uncheck the locked box under the Protection

tab, then click OK.

Step 4: Select Protect Sheet under Review.

Step 5: For further security, you can enter a

password, but doing so is optional (this is typically
omitted as you are normally protecting against
accidents and a password is unnecessary).

Step 6: Click “OK” after checking the boxes next to

any functionality consumers will need to use.

Advanced Excel Tutorial 19

 Advanced Excel Tutorial 20

Still changeable, but with restricted utility, are the

unlocked cells. A notification informing you that the
sheet is protected will show up if you attempt to edit
a locked cell.

Advanced Excel Tutorial 21

Advanced Excel Training

Boost your efficiency using Power Query

and Power Pivot
Knowing how to use these two Power Tools will
elevate you above the average user.

Data import and shaping tools like Power

Query are used to prepare data for analysis. It
may be found on the Ribbon’s Data tab.
You may simply import data with Power Query
from a wide range of (constantly evolving)
sources, including CSV, the web, and folders.
After that, the Power Query Editor offers a user-
 friendly setting for a variety of cleaning and
shaping tasks like separating columns,
formatting, deleting duplicates, and unpivoting
data.

Advanced Excel Tutorial 22

M is the name of the language that Power

Query uses. Although challenging to learn, 99%
of Excel users do not require this.
The editor provides all the features a user
would need.
Each modification is saved as a step that can
later be refreshed with the push of a button.
Power Pivot, commonly referred to as the data
model, is a tool that makes it possible to store
enormous amounts of data.
We can move past Excel’s physical constraints
by storing data in Power Pivot.
In this, you can create DAX functions and
associations between different data tables.
You can get much more power from these
models and the use of DAX than you can from
a spreadsheet.
Anyone who has to undertake complex
analysis or is involved in evaluating vast
amounts of data should be aware of this tool.

Create Macros with VBA

You can increase your productivity by automating
repetitive operations with macros.
These tasks can be difficult, but for the majority of
users, they are routine repetitions of quite easy
tasks. To complete the jobs more quickly and
accurately, use macros.

By videotaping yourself using Excel, you can begin

using macros. This will create a macro and
generate the VBA code. On the Ribbon’s View tab,
you’ll discover the macro recorder. That button is
the final one.

Advanced Excel Tutorial 23

You and your coworkers can save a tonne of

time by recording macros.
You can edit your macros if you want to go
further by learning Excel VBA.
With VBA, you may add functionality to your
macros that goes much beyond simple
recording and that Excel does not naturally
provide.
Seeing the VBA code that was generated by a
recording;
Select the macro from the list by choosing
View > Macros, then click Edit.
 Advanced Excel Tutorial 24

Conclusion
We hope this Advanced Excel Tutorial will help you
get started with Excel mastery. The ideal approach
to learning Excel is to enroll in our best MS Excel
training in Chennai, which teaches you everything
you need to know and puts your knowledge into
practice at SLA.

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