EXPERIMENT NO: 11

Environment: Microsoft Windows (any)/Linux/DOS (Version)

Tools/ Language: PC

Objective: PowerPoint Introduction • How to view the slide show? Viewing the
presentation using slide navigator, Slide transition. Animation effects etc. •
Addition, deletion and saving of slides, Insertion of multimedia elements, Adding
text boxes, importing pictures, tables and charts etc., Formatting slides, Text
formatting, changing slide layout, changing slide color scheme, Changing
background, Applying design template, How to view the slide show?

Solution
Introduction

Every PowerPoint presentation is composed of a series of slides. To begin creating a

slide show, you'll need to know the basics of working with slides. You'll need to feel
comfortable with tasks such as inserting a new slide, changing the layout of a
slide, arranging existing slides, changing the slide view, and adding notes to a slide.

Understanding slides and slide layouts

When you insert a new slide, it will usually have placeholders to show you where
content will be placed. Slides have different layouts for placeholders, depending on
the type of information you want to include. Whenever you create a new slide, you'll
need to choose a slide layout that fits your content.
Placeholders can contain different types of content, including text, images, and
videos. Many placeholders have thumbnail icons you can click to add specific types
of content. In the example below, the slide has placeholders for the title and content.

To insert a new slide:, it will contain one slide with the Title Slide layout. You can

Whenever you start a new presentation insert as many slides as you need from a
variety of layouts.
1. From the Home tab, click the bottom half of the New Slide command.

2. Choose the desired slide layout from the menu that appears.

3. The new slide will appear. Click any placeholder and begin typing to add text.
You can also click an icon to add other types of content, such as a picture or
a chart.
To change the layout of an existing slide, click the Layout command, then choose the
desired layout.

To quickly add a slide that uses the same layout as the selected slide, click the top
half of the New Slide command.
 Organizing slides

PowerPoint presentations can contain as many slides as you need. The Slide
Navigation pane on the left side of the screen makes it easy to organize your slides.
From there, you can duplicate, rearrange, and delete slides in your presentation.

Working with slides

• Duplicate slides: If you want to copy and paste a slide quickly, you
can duplicate it. To duplicate slides, select the slide you want to duplicate,
right-click the mouse, and choose Duplicate Slide from the menu that appears.
You can also duplicate multiple slides at once by selecting them first.
• Move slides: It's easy to change the order of your slides. Just click and drag
the desired slide in the Slide Navigation pane to the desired position.

• Delete slides: If you want to remove a slide from your presentation, you
can delete it. Simply select the slide you want to delete, then press
the Delete or Backspace key on your keyboard.

To copy and paste slides:

If you want to create several slides with the same layout, you may find it easier
to copy and paste a slide you've already created instead of starting with an empty
slide.

1. Select the slide you want to copy in the Slide Navigation pane, then click
the Copy command on the Home tab. Alternatively, you can press Ctrl+C on
your keyboard.
2. In the Slide Navigation pane, click just below a slide (or between two slides)
to choose a paste location. A horizontal insertion point will appear.

3. Click the Paste command on the Home tab. Alternatively, you can
press Ctrl+V on your keyboard.
4. The slide will appear in the selected location.

Customizing slide layouts

Sometimes you may find that a slide layout doesn't exactly fit your needs. For
example, a layout might have too many—or too few—placeholders. You might also
want to change how the placeholders are arranged on the slide. Fortunately,
PowerPoint makes it easy to adjust slide layouts as needed.

Adjusting placeholders

• To select a placeholder: Hover the mouse over the edge of the placeholder and
click (you may need to click the text in the placeholder first to see the border).
A selected placeholder will have a solid line instead of a dotted line.
• To move a placeholder: Select the placeholder, then click and drag it to the
desired location.

• To resize a placeholder: Select the placeholder you want to resize. Sizing

handles will appear. Click and drag the sizing handles until the placeholder is
the desired size. You can use the corner sizing handles to change the
placeholder's height and width at the same time.

• To delete a placeholder: Select the placeholder you want to delete, then press
the Delete or Backspace key on your keyboard.

To add a text box:

Text can be inserted into both placeholders and text boxes. Inserting text
boxes allows you to add to the slide layout. Unlike placeholders, text boxes always
stay in the same place, even if you change the theme.

1. From the Insert tab, select the Text Box command.

2. Click and drag to draw the text box on the slide.

3. The text box will appear. To add text, simply click the text box and begin
typing.

Using blank slides

If you want even more control over your content, you may prefer to use a blank slide,
which contains no placeholders. Blank slides can be customized by adding your own
text boxes, pictures, charts, and more.

• To insert a blank slide, click the bottom half of the New Slide command, then
choose Blank from the menu that appears.

While blank slides offer more flexibility, keep in mind that you won't be able to take
advantage of the predesigned layouts included in each theme.
 To play the presentation:

Once you've arranged your slides, you may want to play your presentation. This is
how you will present your slide show to an audience.

1. Click the Start From Beginning command on the Quick Access Toolbar to see
your presentation.

2. The presentation will appear in full-screen mode.

3. You can advance to the next slide by clicking your mouse or pressing
the spacebar on your keyboard. Alternatively, you can use the arrow keys on
your keyboard to move forward or backward through the presentation.
4. Press the Esc key to exit presentation mode.

You can also press the F5 key at the top of your keyboard to start a presentation.

Customizing slides

To change the slide size:

By default, all slides in PowerPoint 2013 use a 16-by-9—or widescreen—aspect

ratio. You might know that widescreen TVs also use the 16-by-9 aspect ratio.
Widescreen slides will work best with widescreen monitors and projectors. However,
if you need your presentation to fit a 4-by-3 screen, it's easy to change the slide size
to fit.

• To change the slide size, select the Design tab, then click the Slide
Size command. Choose the desired slide size from the menu that appears, or
click Custom Slide Size for more options.
 To format the slide background:

By default, all slides in your presentation use a white background. It's easy to change
the background style for some or all of your slides. Backgrounds can have
a solid, gradient, pattern, or picture fill.

1. Select the Design tab, then click the Format Background command.

2. The Format Background pane will appear on the right. Select the desired fill
options. In our example, we'll use a Solid fill with a light gold color.

3. The background style of the selected slide will update.

4. If you want, you can click Apply to All to apply the same background style to
all slides in your presentation.
 To apply a theme:

A theme is a predefined combination of colors, fonts, and effects that can quickly
change the look and feel of your entire slide show. Different themes also use
different slide layouts, which can change the arrangement of your existing
placeholders. We'll talk more about themes later in our Applying Themes lesson.

1. Select the Design tab on the Ribbon, then click the More drop-down arrow to
see all of the available themes.

2. Select the desired theme.

3. The theme will be applied to your entire presentation.

Try applying a few different themes to your presentation. Some themes will work
better than others, depending on your content.

Slide Transition

A slide transition is how one slide is removed from the screen and the next slide
is displayed during a presentation. PowerPoint offers many entertaining and
different slide transition schemes- the trick is to be careful not to use too many
different schemes in one presentation. Be selective and consider the
appropriateness of the scheme before you apply it to the different slides. Test
them out by running the Slide Show and evaluate them for effectiveness. Quality
rather then quantity is the key.
To add transitions to a presentation click on the slide sorter view, located at the
bottom of the screen. Thumbnails of all the slides in your presentation will appear.
Click on the Transitions tab. The transitions tab contains the Transitions to This
Slide group. From this group choose a special effect to be applied during the
transition between the previous slide to the next slide.

To apply transition schemes to all the slides in your presentation select Apply to
All. You can also adjust the duration of the transitionby setting a time in the
Duration box located above Apply To All.

When a transition is added to a slide, a transition icon (*) displays below the slide
in all of the slide views.

Preset Animations

To further enhance your slides you can apply animation to the text and objects.
This feature adds a visual aspect to your presentation and can create focus on
specific items. When an animation effect is applied to bulleted lists and clip art
objects, you can animate one bulleted item or clip art object to appear on the
screen with each successive mouse click.
Preset Animations Schemes are available in the Animation group of
the Animations Tab.
You must have an object selected on your slide for the animation list to become
available. Different types of objects will result in different animation options
appearing in the list.

Custom Animation

Click on the Animation Pane in the Advanced Animation group on

the Animations tab and the animation pane appears to the right of the slide pane.
Click on Add Animation. There are four options to apply effects to: the entrance,
emphasis, exit and motion paths. Choose a slide, select an object on the slide,
then add your choice of animation. The effect displays in the Slide pane. Preview
the slide show by selecting slide show located at the bottom of the task pane.

The Animation task pane allows you to control the order in which text and objects
appear on the slide. Once you have applied a custom animation to each object on
a slide the objects display in the task pane list box. Objects can be rearranged in
the task pane list box, by clicking on the Re-Order arrows below the list.

To adjust the speed click on the speed option box.

Run an Animated Slide Show

Unlike the slide show in Project 1, clicking the mouse button does not take you
from slide to slide – it takes you from object to object. In order to have the bulleted
items and clip art objects display on the screen it will be necessary for you to click
each time. This is useful for speakers when giving a presentation as it allows them
to guide the audience and have them focus on each inpidual point without the
distraction of remaining text.