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Back Ex L-2

The document provides exercises related to creating a database in Microsoft Access, including multiple-choice questions, true/false statements, fill-in-the-blanks, definitions, and differentiations of key terms. It explains concepts such as databases, datasheet views, data types, records, and fields, along with the importance of primary keys and validation rules. Additionally, it emphasizes the use of templates for easy data entry and management within Access.

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14 views2 pages

Back Ex L-2

The document provides exercises related to creating a database in Microsoft Access, including multiple-choice questions, true/false statements, fill-in-the-blanks, definitions, and differentiations of key terms. It explains concepts such as databases, datasheet views, data types, records, and fields, along with the importance of primary keys and validation rules. Additionally, it emphasizes the use of templates for easy data entry and management within Access.

Uploaded by

aaravcr54
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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L-2 Access – Creating Database

Back Exercise
A. Tick the correct answer.
1. a
2. b
3. b
4. a
5. b

B. Write 'T' for True and 'F' for False statements.

1. F 2. T 3. T 4.T 5.F

C. Fill in the blanks:

1. rows/record, columns/field
2. data type
3. 255
4. .accdb
5. primary key

D. Define the following terms.

1. Database: A database is a collection of data organized in a manner that allows easy access,
retrieval, and use of that data.

2. Datasheet View: Datasheet view is useful when we need to create a table quickly consisting
of few fields. In this view, Access assigns general names to the fields, such as Field1, Field2,
and so on.
3. Data Type: Each field has a data type that defines what we can store in it. Data entry is
restricted to valid entries for the type you choose.

E. Differentiate between the following.

1. A record is a row in a table that contains information about a given person, product, or an
event.

A field is a column in a table that contains a specific piece of information within a record.

2. Short Text data type is a general-purpose field containing any data. It has a limit of 255
characters and cannot be used for numeric calculations.

Long Text data type has a limit of 63,999 characters; it is used for detailed, descriptive fields.

F. Answer in 1-2 sentence.

1. Microsoft Access is a Relational Database Management System (RDBMS) that allows us to


create, manage, and process data in the form of multiple tables.

2. We use templates in Access because they include pre-built tables and forms that we can use
to fill our own data very easily.

IT PLANET-8 (CODEBOTICS)
3. In each new table that we create, we have to set one field as the primary key. Access uses this key to
relate records of this table to those of another table.
4. We can speed up data entry for fields that usually contain the same value by making that value as the
default.

G. Answer briefly.

1. In MS-Access, a database consists of a collection of tables organized in rows and columns. A


record is a row in a table that contains information about a given person, product, or an
event. A field is a column in a table that contains a specific piece of information within a
record.
2. A validation rule is used to limit a field entry to meet certain criteria. By validation rules, we
can ensure that the correct value is entered into the field. If the user makes an incorrect
entry, error alert can stop the user, provide a warning or just provide information.

H. Application-based Question

No. In this case, the primary key should be set up for ‘Roll_no’ field.

IT PLANET-8 (CODEBOTICS)

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