International Academic Institute International

for Science and Technology Academic

Journal of
International Academic Journal of Science and Engineering
Vol.10, No.2, 2023, pp.131-139. Science and Engineering
ISSN 2454-3896
www.iaiest.com

Grocery Store Management System

Dr.N. Baggyalakshmi a*, V. Muthu Lakshmi b, Dr.R. Revathi c
a*
Assistant Professor, Department of Computer Science, PSGR Krishnammal College for Women, India.
E-mail: [email protected]
b
Student, BSC Computer Science, PSGR Krishnammal College for Women, India.
E-mail: muthuvanaga29062006@gmail .com
c
Assistant Professor, Department of Computer Science, Karpagam Academy of Higher Education, India.
E-mail: [email protected]

Abstract
A Grocery store management system helps the Grocery shops to streamline all the store operations well and run the
business without any hassle. With a POS software for a Grocery store, you can offer the best customer experience,
increase your customer retention rates and attract more customers. You may use it to keep expenses in check, boost
sales, and make customers happier. Optimal inventory levels, reduced costs, and continued competitiveness in the
dynamic grocery retail market are all possible outcomes of an investment in an inventory management system. A
Grocery software is a fast, reliable, and one-stop solution that facilitates easy and efficient operations by automating
with the help of technology. The Grocery stores can manage all their store operations in a single software which
includes Sales, Purchase, Inventory, Accounting, CRM, Loyalty, and many more. Thus, the basic functions, to manage
a store, carried out are:1. Receiving of incoming consignments (goods) 2. Safe keeping of goods (Custody)3. Disposal
of undesirable goods.4. Inventory Management.5. Housekeeping and record maintenance.

Keywords: Grocery Store Management, House Keeping, Inventory Management, Accounting.

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DOI:10.9756/IAJSE/V10I2/IAJSE1017
Received:09 November 2023/Accepted: 25 November 2023/Published: 23 December 2023
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Introduction
As a general rule, a supermarket will have sections for meat, fresh vegetables, dairy, and baked goods in addition to
sections for canned and packaged goods, pet supplies, cleaning supplies, pharmaceuticals, and a host of other non-
food items [1]. A grocery store, in its most basic definition, is a retail establishment that sells food items in bulk,
including fresh produce, meat, poultry, canned goods, and frozen meals.
Successfully managing a grocery store entails a great deal of responsibility, regardless of whether it is a small,
independently owned store or part of a bigger chain [2]. It is the responsibility of the grocery shop manager to keep
the business running efficiently, provide competitive pricing, and guarantee customer satisfaction. For a manager who
is serious about running a successful grocery shop, it is essential to have a solid grasp of the fundamentals.
Everything that has to be done to run a grocery shop efficiently is done via a system called a grocery store management
system [3]. Data management pertaining to the many products, employees, supervisors, clients, invoices, etc., is a part
of these facets. An effective method of managing data related to grocery stores is offered by this system.
A grocery store management system is a software application that helps grocerystore owners manage their business
operations [4]. The system requirements for a grocery shop management system may vary depending on the specific
needs of the business. However, some common requirements included
• A computer with a minimum of 2 GB of RAM
• A hard drive with at least 500 GB of storage space
• A monitor with a minimum resolution of 1024 x 768 pixels
• A printer for printing receipts and invoices
• An internet connection for online orders and inventory management
These are just some of the basic requirements for a grocery shop managementsystem [5]. The specific requirements
may vary depending on the size and complexity of the business.

Literature Review
Li and Sun [6] suggests a tool to determine the stock level of grocery store products, particularly food items, so that
managers can respond to sales and avoid having an excess of inventory. Convolutional neural networks are used in
YOLOv5, the main computer vision technology used in the application. The objects in a photo are automatically
identified and tallied by the model. We evaluated the accuracy and speed of our computer vision model using a large
number of images taken from grocery shelves. The results demonstrate that the application is a helpful tool for users
to record supermarket stock information since, even with a minor loss in item detection precision, the computer vision
model can reliably produce a count for well-taken pictures.
Yang et al [7] This paper presents the results of a qualitative study that aimed to examine the waste management
practices of UK retailers and build strategies for supply chain collaboration in order to prevent waste. The study used
secondary data from the four largest UK supermarkets and twelve in-depth interviews with high-level SC managers
at one of those supermarkets. The outcomes show that SC collaboration on waste management should focus on
forecasting, managing product ranges, modifying case sizes, measuring performance, information systems, and multi-
stakeholder communication. The study's authors concluded that retailers might benefit from better social and
institutional coordination with SC partners and other interested parties.
Houghtaling et al [8] The protocol PRISMA was applied. Six databases were searched using an approach that included
published papers from 1980 to 2017 in order to find pertinent publications that discussed the viewpoint of US food
store retailers. The factors that influence retailer decision-making were captured using a social-ecological model, and
the store-level perspectives on applied (or prospective) strategies were examined using a marketing-mix and choice-
architecture framework. The two authors used pre-designed constructs to extract, arrange, and decide upon the data.
Checklists with quality standards for both qualitative and quantitative research were used to evaluate the study's
quality.
Ansari et al [9] Customers may now get anything they need from the comfort of their own homes at any time,
eliminating the need for them to go visit their neighbourhood grocery shop. It is quick, easy to use, and adaptable. The
B2C business model is the foundation of the online grocery store. The ability to see and order groceries online, register,
log in, and conduct secure transactions are all offered to the customer. Customers are also welcome to provide
comments and feedback on any and all products. PHP and HTML/CSS are used to create the basic structure of web
pages. Information about customers and vendors (sellers) is stored in MySQL.

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Inba et al [10] Making ensuring vendors and customers are satisfied is an online store's primary goal. Customers can
now find new online retailers instead of being limited to the restaurants, super markets, pharmacies, and other
establishments near their home or ones that exclusively draw locals. One of the biggest benefits for the industry is that
it connects new customers with online shops while also encouraging existing customers to explore new places and
become a little more curious. We have a wide range of online ordering applications these days. However, there are
only one or two food categories on the online ordering app. We've put in place an online ordering software that lets
users order from a variety of categories on the same platform, including groceries, food, medications, and fruits and
vegetables.

Proposed System
LS Nav Software
LS Nav (formerly known as LS Retail): LS Nav is a comprehensive retail management system that covers various
aspects of grocery store operations,including point of sale (POS), inventory management, purchasing, sales analysis,
and customer loyalty programs.LS Nav was a popular software solution developed by LS Retail, a leadingsoftware
provider for the retail and hospitality industries. LS Nav is an all-in-one business management system designed to
handle various aspects ofretail and hospitality operations.
Key Features of LS Nav Typically Included
1. Point of Sale (POS): LS Nav offers a comprehensive POS system thatenables retailers to process transactions,
manage inventory, and handlecustomer interactions efficiently.
2. Inventory Management: The software provides tools for tracking andmanaging inventory across multiple
locations, helping businesses optimize stock levels and minimize stockouts.
3. Customer Management: LS Nav includes features to manage customerinformation, loyalty programs, and
customer-specific promotions to enhance customer engagement and retention.
4. Retail Analytics and Reporting: The system offers reporting and analytics tools that provide insights into
sales performance, inventorytrends, and other key performance indicators.
5. Integration with ERP Systems: LS Nav is often integrated with variousEnterprise Resource Planning (ERP)
systems, allowing for seamless datasynchronization and centralized management.
6. Multi-channel Capabilities: The software supports various sales channels, including brick-and-mortar
stores, e-commerce websites, andmobile apps, enabling retailers to offer an omnichannel experience.
7. Hospitality Functionality: For businesses in the hospitality industry, LSNav can handle table management,
kitchen order processing, and other restaurant-specific functionalities.
System Design for Grocery Management System
Table 1: Entity Order
Product details Explanation
Primary Key Order-id: This is system generated and unique, which can be referenced in any otherentity.
items id Reference to the item id is given here.
No of items Total no of items for order.
Quantity Quantity per item.
Price per item Price of each item is given.
Discount Any discount if offered will be paid here.
Total Total of all costs is given here.
Table 2: Entity Item
Item details Explanation
Primary Key item-id: This is system generated and unique, which can be referenced in any otherentity.
Rice id Reference to the Rice id is given here.
Wheat- id Reference to the Wheat id is given here.
others- id Reference to the other type of item’s id is given here.
Soap id Reference to the item id is given here.
Cereals- id Reference to the cereal’s id is given here.

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Table 3: Entity Soap

Soap Details Explanation
Primary Key Soap-id: This is system generated and unique, which can be referenced in any otherentity.
Name Name of the soap is here.
Type Type of the soap for washing clothes or bathing.
size The size of the soap is small, large.
Brand The brand of the soap.
Price The cost of the soap.
color The color of the soap.
Rack No The rack in which it is kept.
Fragrance: The scent of the soap as it is.
Table 4: Entity Rice
Rice Details Explanation
Primary Key Rice-id: This is system generated and unique, which can be referenced in any otherentity.
Type: The kind of it is mentioned.
Size The size of the rice is small, large.
Brand The name to which it belongs.
Price The price of the item.
Color Color of the item.
Rack No To which rack it is put.
Condition of Packing Is the item packed or not depending?
Table 5: Entity Cereals
Cereals Detail Explanation
Primary Key cereals-id: This is system generated and unique, which can be referenced in any otherentity.
Type: The kind of it is mentioned.
Size The size of the soap is small, large.
Brand The name to which it belongs
Price The price of the item.
Color Color of the item.
Rack No To which rack it is put.
Condition of packing Is the item packed or not depending?
Table 6: Entity Others
Others Details Explanation
Primary Key others-id This is system generated and unique, which can be referenced in any otherentity.
Used For Where the item is used is given here the purpose.
Type The kind of it is mentioned.
Size The size of the soap is small, large.
Brand The name to which it belongs.
Price The price of the item.
Color Color of the item.
Rack No In which rack the products should be placed.
Condition of packing Is the item packed or not depending?
Table 7: Entity Payment
Payment Explanation
Details
Primary Key This is system generated and unique, which can be referenced in any otherentity.
Payment-id
User-id This is a reference key from the other entity to link the data of that table. It is asystem generated unique
identity number. This used to uniquely identify every table in the database and perform the crud
operation on it.
Ticket-id This is a reference key from the other entity to link the data of that table. It is asystem generated unique
identity number. This used to uniquely identify every table in the database and perform the crud
operation on it.
Status Whether the payment is done or not is given here.

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Table 8: Entity Staff

Staff Details Explanation
Primary Key This is system generated and unique, which can be referenced in any otherentity.
Staff-id
Staff name The team’s name is taken from the user and fed into this it is properly validatedso that no mistake
happens.
Qualification The requirement is to filter the events according to this so that the user does notneed to filter out
the events to register. It makes this system more reliable and useful.
Number The phone number is taken here to keep the member updated and theconfirmation of the event is
also managed through this method.
Email Email is made to make members aware of new offers, new events, and for futurereference, it is also
relevant.
Type The kind of user is mentioned here like he is a student, teacher or he is the vendor of any shop.
According to this data, the discounts offered and other things are decided plus a few other things
of adjusting the task of the user alsowith this.
Address The location of the user is also mentioned here to make it accessible to thedelivery and few other
things too.
Starting rack From where his duty starts on racks.
Finishing rack Till where he gives responsibility.
Entity User
User data has to be saved in this entity, and all fields are required for thispurpose which is taken from the user.
Table 9: Proper Validation is Checked, and the Attributes are as Follows
User Details Explanation
Primary Key This is system generated and unique, which can be referenced in any other
User-id entity.
Username Username is taken from the user and fed into this it is properly validated so thatno mistake happens.
Qualification The requirement is made to filter the events according to this so that the userdoes not need to filter
out the events to register; it makes this system more reliable and useful.
Number The phone number is taken here to keep the member updated and theconfirmation of the event is
also managed through this method.
Email Email is made to make members aware of new offers, new events, and for futurereference, it is also
relevant.
Type The kind of user is mentioned here like he is a student, teacher or he is the vendor of any shop.
According to this data, the discounts offered and other things are decided plus a few other things of
adjusting the task of the user alsowith this.
Address The location of the user is also mentioned here to make it accessible to thedelivery and few other
things too.
System Installation
LS Nav is a popular retail management software that integrates with Microsoft Dynamics NAV (now known as
Microsoft Dynamics 365 Business Central).
Please note that software installation procedures can vary over time, so it's essential to check the official LS Nav
documentation or contact their support forthe most up-to-date installation instructions. However, I can provide you
with general steps to guide you through the process:
System Requirements Check
Ensure that your system meets the minimum requirements to run LS Nav. Thismay include hardware specifications,
operating system compatibility, and software prerequisites like Microsoft Dynamics NAV/Business Central.
Obtain the Software
Purchase or obtain the LS Nav software package from an authorized vendor or LS Retail. They will provide you with
the necessary installationfiles and license information.
Prepare the Environment
Set up the required infrastructure and prerequisites for LS Nav. This typically includes installing Microsoft Dynamics
NAV or Business Central and any additional components or extensions necessary to run LSNav.

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Backup Your Data

Before installing any new software, it's crucial to back up your existingdata to prevent data loss in case of any issues
during installation.
Install LS Nav
Follow the installation wizard provided by LS Nav or the installation instructions from their documentation. The steps
usually involve runningan installer and configuring various settings based on your business requirements.
License Activation
Activate your LS Nav license using the provided license information during the installation process. This step is
essential to ensure that thesoftware is legally registered and fully functional.
Configuration
After installation, you will likely need to configure LS Nav to align withyour retail business's specific needs. This
involves setting up store locations, items, prices, payment methods, tax rates, and other relevant data.
User Training
Once the software is installed and configured, provide training to yourstaff on how to use LS Nav effectively for daily
retail operations.
Testing
Thoroughly test the system to ensure that everything is functioning as expected and that it meets your business
requirements.
Go-Live
Once testing is successful, you can roll out LS Nav for live operations inyour retail stores.
GoFrugal
GoFrugal is a software company that provides various business management solutions, primarily catering to small and
medium-sized enterprises (SMEs). Their software offerings cover a wide range of industries, including retail,
restaurant, distribution, and more. Some of the key features and functionalitiesof GoFrugal software may include:
• Point of Sale (POS) systems: GoFrugal offers POS solutions that help businesses manage sales, inventory,
and customer information at the retaillevel.
• Inventory Management: GoFrugal's software assists in tracking and managing inventory, enabling businesses
to optimize stock levels andimprove efficiency.
• Accounting and Finance: The software may have basic accounting and financial management features, such
as invoicing, expense tracking, andreporting.
• Customer Relationship Management (CRM): GoFrugal might includetools to manage customer data, loyalty
programs, and marketing campaigns.
LS Nav
LS Nav, now known as LS Central, is a specific product offered by LSRetail, a software company specializing in Point
of Sale (POS) and Enterprise Resource Planning (ERP) solutions for the retail and hospitality industries. LS Nav is
particularly designed for businesses operating in the retail and restaurant sectors. Some key features of LS Nav may
include:
Unified Retail Management: LS Nav integrates POS and ERP functionalities into a single system, enabling seamless
management ofsales, inventory, and financial data.
Gofrugal vs LS Nav
"GoFrugal" and "LS Nav" are two different types of software, each servingspecific purposes in the business world.
Here's a brief overview of each:
Inventory and Supply Chain Management: LS Nav helps businesses optimize inventory levels, handle supplier
relationships, and track goodsthroughout the supply chain.
Multi-Channel Sales: LS Nav supports businesses that operate both brick-and-mortar stores and online sales channels,
allowing for unifiedmanagement and reporting.

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Customer Loyalty and Marketing: The software may have tools tomanage customer data, loyalty programs, and
marketing efforts to enhance customer engagement

Results And Discussion

Modules of Grocery Store Management System
The Grocery management system module is composed of interconnected modules that facilitate the scheme's primary
objective through mutually beneficial collaboration.
Item Selection
Fig 1 represent that you may add as many goods as you like, specify them as you wish, and then get them done all in
the interface. You can choose them based on several filters including price, colour, category, and much more.

Fig. 1: Item Selection

Orders
After selecting, the user can see the final result in the order interface, where he can also see the specifics of the total
and the ordering timeframes. Anything he wants can be taken away illustrated in Fig 2.

Fig. 2: Orders Placed

Customer Payment
They can pay using their debit card online. Because the ticket shows the amount in the bus owner's account, they use
this module to pay. The card is immediately confirmed and ready for use as he makes the payment as shown in Fig 3.

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Fig. 3: Customer Payment

Staff Assignment
The administrator will designate a crew to swiftly retrieve the things from that specific rack. The objective is for them
to pack the item quickly, bring it to the central area for proper packing, and then deliver it to the clients represented in
Fig 4.

Fig. 4: Staff Assignment

Conclusion
To sum up, this technology makes inventory and other product management a breeze for store owners. It is clear that
the data can be accurately and conveniently retrieved. So that anyone can use it, the grocery shopping programme has
been made more user friendly. After that, the software grants the user access to the system by means of the login
credentials. Every aspect of the product is handled by this programme.

Reference
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Conference on Communication and Signal Processing, 470-474.
Silva, X.D.S. (2020). Recommender Systems for Grocery Retail-A Machine Learning Approach (Doctoral
dissertation).

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Khan, M.A., Shahid, M.H.B., Mansoor, H., Shafique, U., & Khan, M.B. (2019). IoT based grocery management
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