Printers

Types of Printer
Inkjet Printer
Inkjet or Ink Tank printers are one of the user friendly computer printers. It works by propelling
variably-sized droplets of liquid or molten material (ink) onto almost any medium. They are
the most common type of printer for the general consumer due to their low cost, high quality
of output, capability of printing in glowing color, and easy to use and handle.

Laser Printer
Laser printer uses LED-technology to obtain small particles of toner from a cartridge onto
paper. They produce high quality text and graphics on plain paper. They are generally more
economical to use than the ink of inkjet printers.

Plotters Printer
Plotters printer are very different from others printers. Unlike other printer Pen Plotters print
by moving a pen across the surface of a piece of paper. Plotters printer is the best way to produce
color high-resolution vector-based artwork, or very large drawings efficiently.

Dot-matrix Printer
This printer is somehow like typewriting. They create characters by striking pins against an ink
ribbon. Each pin makes a dot, and combinations of dots form characters and illustrations. The
printing involves mechanical pressure, so these printers can create carbon copies and carbonless
copies as well. Mostly used for payment slip / receipt printing.

Thermal Printer
Thermal printer is an inexpensive printer that works by pushing heated pins against heat-
sensitive paper. Thermal printers are generally used in calculators and fax machines. Thermal
printers print faster and more quietly than dot matrix printers. They are also more economical
since their only consumable is the paper itself.

Things to be looked for in a Printer

Whether a user decided on an inkjet or a laser printer or a dot matrix printer, these are some features to
look out for:

 Speed
A printer's advertised speed is the maximum speed of the machine's engine, measured
in pages per minute (ppm).
 Status panels
Some printers will include an LCD display with menu options, either as text or with
graphics. A detailed display with 'paper jam' and 'low toner' indicators can be helpful
with troubleshooting.
 Connections
Most modern printers will come with a USB port – and the necessary cables – for direct
connection to a computer. Some may also have an Ethernet port for joining a wired
network, which can be located away from the work desk, helping to save on space.
 Wireless
Wireless connectivity will mean that can connect computers and other digital devices
such as phone or tablet to the printer without worrying about cables. Variations include
Google Cloudprint, AirPrint (iOS only), Pict-Bridge and Bluetooth.

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  Duplexing
Automatic double-sided printing can save a lot of paper costs and wastage over the life
of the printer.
 Tray size
The input tray on most personal colour laser MFPs will hold 150 to 250 sheets of A4
paper, and some printers have a second tray for a different paper type such as headed
stationery.
 Manual feed
This feature makes it easier to print on envelopes, letterhead or specialty papers.
 Memory card slot
Many printers support memory cards. This can be very handy for printing a "contact
sheet" of thumbnails and selected pictures without needing a computer. Some will be
able to handle MiniSD cards with a separate adaptor.
 Print heads on cartridge
A printer head that's not part of the cartridge will often last for the life of the printer
itself, but if it does wear out it can be expensive to replace. Cartridges that include a
print head won't usually wear out over the life of the single-fill cartridge, but this adds
to the cartridge cost.
 Printing options
There are several printing options a user may find;
o Page per sheet
Most printers can print multiple pages on one sheet of paper, but some can
print up to 25 pages on one sheet.

o Poster printing
This option automatically segments a large file (designed as an A1 page for
example) into smaller pages (e.g. multiple A4s) that can then be joined together
after printing.

o A3 paper
Some printers can print on larger paper sizes – usually A3, but in some cases
even larger

o Booklets
Booklet printing sorts the pages so user can fold the output and staple it into a
booklet.

o Borderless printing
Not all printers can print right up to the edge of the paper or a photographic
print. If a user printing photos or graphics, this is an especially useful feature.

o Optical disc printing

This can be handy, but exists only on some inkjet printers and requires special
printable CD/DVD blanks.

o Transparency
A few inkjet printers can print onto transparencies – this may require special
ink.

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 o Watermark
A watermark function lets you print a light mark or outline on the page without
requiring imaging software like Photoshop.

o OCR (optical character recognition)

Most multifunctional printers come with OCR software so user can scan in a
hard-copy document that will be read as a text or Microsoft Word file.

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 Specifications for a Colour Printer
Feature Minimum Required Specification
Brand (Specify)
Model (Specify)
Country of Origin (Specify)
Country of (Specify)
Manufacture/Assembled
Year of Manufacture (Specify)
Type Inkjet - Ink Tank
Printing Resolution 4800 (horizontal) x 1200 (vertical) dpi or higher
Ink Type: Individual Ink Bottle
Number of Nozzles (Specify)
Ink Droplet Size (Specify)
Ink Bottle: (Cyan, Magenta, Yellow, Black)
Document: Colour Approx. 15ppm / 5.0ipm
ESAT / Simplex
Document: B/W Approx. 13PPM / 8.8ipm
ESAT / Simplex
Bordered Up to 203.2mm (8-inch)
Top margin 31.2mm
Bottom margin 32.5mm
Paper Size A4, A5, B5, Letter, Legal, 4 x 6", 5 x 7", Envelopes (DL,COM10),
Custom size (width 101.6 - 215.9mm, length 152.4 - 676mm)
Interface USB
Cost Per Page Should be Less than Rs.1 per page (Please specify the Price of the Ink &
the Yield Certified by the Manufactures)
Manufacturer Experience Manufacturer should have minimum of ten years’ experience in
manufacturing of the same brand. (Proof document should be attached)
Bidders Experience The bidder should have successfully sold same similar product for last 3
years (Bidder should provide documentary evidence to support the
above)
Manufacturer Authorization Manufacturer Authorization Certificate should be provided (Originals
Certificate should be provided on request)
Warranty Comprehensive on-site manufacturer authorized warranty for 36 months
(Labor & Parts) Excluding Consumes. Bidder or its parent company or
its subsidiary should have Island wide owned branch network
Documentary evidence to be provided of the following under bidders’
name. (a) Address, Contact Details & Date of Commencement of each
branch/regional office (Should have completed minimum of 5 years
from the Date of Commencement of each branch/regional)
Warranty Information A sticker with
-Supplier name
-Contact Numbers
-Date of Commissioning of Hardware
-Warranty period
on all printers
Brochure Supplier should provide brochure of make/model quoted as per above
specification

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 Specifications for a Colour Laser Printer

Feature Minimum Required Specification

Brand (Specify)
Model (Specify)
Country of Origin (Specify)
Country of Manufacture / Assembled (Specify)
Year of Manufacture (Specify)
Technology Laser
Print Speed (A4): Up to 18ppm (Mono/Colour)
Print Resolution Up to 9,600 (equivalent) x 600dpi
Device Memory Minimum 1GB Standard
Input Paper Tray 250 sheets, A4 Plain Paper
Paper Sizes Letter, A 4.
Paper Types Paper (bond, letterhead, plain, preprinted, recycled, rough, and
light)
Interface USB, Fast Ethernet 10/100, & Wi-Fi
Duplex Printing Auto Duplex Printing
Duty Cycle 30,000 or above/25000
Power Source 220 ~ 240V
Operating Systems Support Windows 8 and higher
Software Printer Driver Software with Media Kit for Windows 10,
Ubuntu
Energy Star Certificate Quoted Model should be Energy Star Complied, Documentary
Evidence should be Provided
Manufacture Experience Manufacturer should have minimum of ten years’ experience
in manufacturing of the same brand.(Proof document should
be attached)
Bidders Experience The bidder should have successfully sold same similar product
for last 3 years (Bidder should provide documentary evidence
to support the above)
Manufacturer Authorization Certificate Manufacturer Authorization Certificate should be provided
(Originals should be provided on request)
Warranty Comprehensive on-site manufacturer authorized warranty for
36 months (Labor & Parts) Excluding Consumes. Bidder or its
parent company or its subsidiary should have Island wide
owned branch network. Documentary evidence to be provided
of the following under bidders’ name. (a) Address, Contact
Details & Date of Commencement of each branch/regional
office (Should have completed minimum of 5 years from the
Date of Commencement of each branch/regional)
Warranty Information A sticker with
-Suppler name
-Contact Numbers
-Date of Commissioning of Hardware
-Warranty period
on all Printers
Brochure Supplier should provide brochure of make/model quoted as
per above specification

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 Specifications for a Mono Printer

Criteria Type I Type II Type III

Brand (Specify) (Specify) (Specify)

Model (Specify) (Specify) (Specify)
Country of Origin (Specify) (Specify) (Specify)
Country of Manufacture / (Specify) (Specify) (Specify)
Assembled

Year of Manufacture (Specify) (Specify) (Specify)

Technology Laser/Ink Tank Laser/Ink Tank Laser / Ink Tank

Print Speed Black Draft Text 34 PPM or above Black Draft Text 40 PPM or above Black Draft Text 50 PPM or above

Print Resolution 600 × 600 dpi, 1200 × 1200 dpi 600 × 600 dpi, 1200 × 1200 dpi 600 × 600 dpi, 1200 × 1200 dpi
(equivalent) (equivalent) (equivalent)
Memory Specify Minimum 1GB Standard Minimum 1GB Standard or Higher
Input Paper Tray 250 sheets, A4 Plain Paper 250 sheets, A4 Plain Paper 500 sheets, A4 Plain Paper
Paper Sizes Letter, A 4. Letter, A 4. Letter, A 4, Legal
Paper Types Paper (bond, letterhead, plain, Paper (bond, letterhead, plain, Paper (bond, letterhead, plain,
preprinted, recycled, rough, and preprinted, recycled, rough, and preprinted, recycled, rough, and
light). light). light).
Interface USB, Fast Ethernet 10/100, & Wi- USB, Fast Ethernet USB, Fast Ethernet 10/100, Gigabit
Fi 10x100,10x1000 & Wi-Fi Ethernet 10/1000 & Wi-Fi
Duplex Printing Auto Duplex Printing Auto Duplex Printing Auto Duplex Printing
Duty Cycle 25,000 or above 75,000 or above 100,000 or above
Power Source 220 ~ 240V 220 ~ 240V 220 ~ 240V
Operating Systems Support Windows 7, Windows 10 Windows 7, Windows 10, mac OS, Windows 7, Windows 10, Mac OS,
Linux Linux
Software Printer Driver Software with Media Printer Driver Software with Media Printer Driver Software with Media
Kit for Windows7, Ubuntu Kit for Windows 7, Ubuntu Kit for Windows 7, Ubuntu

Certificates Quoted Model should be Energy Quoted Model should be Energy Quoted Model should be Energy
Star, CE Complied, (Documentary Star, CE Complied, (Documentary Star ,CE Complied, ( Documentary
Evidence should be Provided) Evidence should be Provided) Evidence should be Provided)

Manufacture Experience Manufacturer should have Manufacturer should have minimum Manufacturer should have minimum
minimum of ten years’ experience of ten years’ experience in of ten years’ experience in
in manufacturing of the same manufacturing of the same manufacturing of the same brand.
brand. (Proof document should be brand.(Proof document should be (Proof document should be
attached) attached) attached)

Bidders Experience The bidder should have The bidder should have successfully The bidder should have successfully
successfully sold same similar sold same similar product for last 5 sold the same brand for last 5 years (
Product for last 5 years (Bidder years (Bidder should provide Bidder should provide documentary
should provide documentary documentary evidence to support evidence to support the above )
evidence to support the above) the above)

Manufacturer Authorization Manufacturer Authorization Manufacturer Authorization Manufacturer Authorization

Certificate Certificate should be provided Certificate should be provided Certificate should be provided
(Originals should be provided on (Originals should be provided on (Originals should be provided on
request) request) request)

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Warranty Comprehensive on-site Comprehensive on-site Comprehensive on-site
manufacturer authorized warranty manufacturer authorized warranty manufacturer authorized warranty
for 36 months (Labor & Parts) for 36 months (Labor & Parts) for 36 months (Labor & Parts)
Excluding Consumes. Bidder or its Excluding Consumes. Bidder or its Excluding Consumes. Vender
parent company or its subsidiary parent company or its subsidiary should attend to the repair within 48
should have Island wide owned should have Island wide owned Hours of report of default.
branch network. Documentary branch network. Documentary Replacement unit should be
evidence to be provided of the evidence to be provided of the provided if repairs take more than
following under bidders’ name. (a) following under bidders’ name. 72 Hours. 7.30 a.m. to 2.30 p.m. call
Address, Contact Details & Date of (a)Address, Contact Details & Date center Support for problem
Commencement of each of Commencement of each reporting and issues resolution.
branch/regional office (Should branch/regional office (Should have Bidder or its parent company or its
have completed minimum of 5 completed minimum of 5 years from subsidiary should have Island wide
years from the Date of the Date of Commencement of each owned branch network.
Commencement of each branch/regional) Documentary evidence to be
ranch/regional) provided of the following under
bidders’ name. (a)Address, Contact
Details & Date of Commencement
of each branch/regional office
(Should have completed minimum
of 5 years from the Date of
Commencement of each
branch/regional)
Cost per Page Should be Less than Rs.1 per page. Should be Less than Rs.3 per page. Should be Less than Rs.3 per page.
Please specify the Price of the Ink Please specify the Price of the Ink Please specify the Price of the Ink
/Toner & the Yield Certified by the /Toner & the Yield Certified by the /Toner & the Yield Certified by the
Manufactures Manufactures Manufactures

Warranty Information A sticker with A sticker with A sticker with

-Supplier name -Supplier name -Supplier name
-Contact Numbers -Contact Numbers -Contact Numbers
-Date of Commissioning of -Date of Commissioning of -Date of Commissioning of
Hardware Hardware Hardware
-Warranty period on all printers -Warranty period on all Printers -Warranty period
Brochure Supplier should provide original Supplier should provide original Supplier should provide original
brochure of make/model quoted as brochure of make/model quoted as brochure of make/model quoted as
per above specification per above specification per above specification

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Specifications for Dot Matrix Printer
Criteria Sub-Criteria Dot Matrix - Narrow Dot Matrix - Wide
Brand (Specify) (Specify)
Model (Specify) (Specify)
Country of (Specify) (Specify)
Origin
Country of (Specify) (Specify)
Manufacture
/Assembled
Year of (Specify) (Specify)
Manufacture
Printing Print Method Impact dot Matrix Impact dot Matrix
Technology
Number of Pins 24 pins 24 pins
in Head
Print Direction Bi-direction with logic seeking Bi-direction with logic seeking
Print Speed High Speed 347/416 cps 480/576 cps
Draft 10 / 12 cpi
Draft 10 / 12 / 15 260/312/390 cps 360/432/540 cps
cpi
Draft Condensed 222/260 cps 308/360 cps
17 / 20 cpi
Letter Quality 10 86/103/129 cps 120/144/180 cps
/ 12 / 15 cpi
Letter Quality 147/172 cps 205/240 cps
Condensed 17 /
20 cpi
Print Character Sets (Specify) (Specify)
Characteristics
Bitmap Fonts (Specify) (Specify)
Scalable Fonts (Specify) (Specify)
Barcode Fonts (Specify) (Specify)
Printable Pitch 10 / 12 / 15 80/96/120/137/160 cpi 136 / 163 / 204 / 233 / 272 cpi
Columns / 17 / 20 cpi
Paper Paper Path - Rear in, Top out Push Tractor (Front or Rear in, Top
Handling Tractor out), Pull Tractor(Front or Rear or
Bottom in, Top out)
Paper Path - Rear in, Top out Front or Rear in, Top out
Manual
Insertion
Paper Size Cut Sheet (Single (Specify Length, Width & Thickness) (Specify Length, Width & Thickness)
Sheet)
Cut Sheet (Multi (Specify Length, Width & Thickness) (Specify Length, Width & Thickness)
Part)
Envelope (No.6) (Specify Length, Width & Thickness) (Specify Length, Width & Thickness)
Envelope (No.10) (Specify Length, Width & Thickness) (Specify Length, Width & Thickness)
Continuous (Specify Length, Width & Thickness) (Specify Length, Width & Thickness)
Paper (Single
Sheet and Multi
part)
Roll Paper (Specify Length, Width & Thickness) (Specify Length, Width & Thickness)
Card - (Specify Length, Width & Thickness)

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 Label (Cut Sheet - (Specify Length, Width & Thickness)
and Fan Fold)
Paper Feeding Standard Friction, Push Tractor Friction, Push Tractor
Optional Roll Paper Holder Roll Paper Holder
Copies Original + 3 copies Original +5 Copies
Line Spacing 4.23mm (1/6") or programmable in 4.23mm (1/6”) or programmable in
increments of 0.118mm (1/216") increments of 0.0706mm (1/360”)
Input Data 128KB or better 128KB or better
Buffer
Interface Standard Bi-directional parallel interface Bi-directional parallel interface
(IEEE-1284 Nibble Mode)
USB 2.0 Full-Speed USB 2.0 Full-Speed
Serial Option: Type B I/F level 2 (Network
Print Server)
Option: Serial
Ribbon Standard Fabric Ribbon Cartridge (Black) Fabric Ribbon Cartridge (Black)
Cartridge
Ribbon Life Approx. 2.5 million characters (Draft Approx. 15 Million Characters
10 cpi, 48 dots/character) or better
Acoustic Noise Approx. 53 dB(A) (ISO 7779 pattern) Approx. 54db or lesser
Reliability Mean Print Approx. 20 million lines or better Approx. 40 million lines or better
Volume Between
Failure (MVBF)
Mean Time Approx. 10,000 POH or better Approx. 20,000 POH or better
Between Failure
(MTBF)
Print Head Life Approx. 400 million strokes/wire or Approx. 400 million strokes/wire or
better better
Environmental Temperature 5 ~ 35°C 5 ~ 35°C
Conditions
(Operating)
Humidity 10 ~ 80 % RH 10 ~ 80 % RH
Electrical Rated Voltage AC 220 - 240V AC 220 - 240V
Specification
Rated Frequency 50Hz ~ 60Hz 50Hz ~ 60Hz
Power 22W or Lesser 46W or Lesser
Consumption
(Operating)
Printer Driver Operating Microsoft Windows 10 or better Microsoft Windows 10 or better
/ Utility System
Manufacture Manufacturer should have minimum Manufacturer should have minimum
Experience of ten years’ experience in of ten years’ experience in
manufacturing of the same brand. manufacturing of the same brand.
(Proof document should be attached) (Proof document should be attached)
Bidders The bidder should have successfully The bidder should have successfully
Experience sold same similar product for last 3 sold same similar product for last 3
years (Bidder should provide years (Bidder should provide
documentary evidence to support the documentary evidence to support the
above) above)
Manufacturer Manufacturer Authorization Manufacturer Authorization
Authorization Certificate should be provided Certificate should be provided
Certificate (Originals should be provided on (Originals should be provided on
request) request)

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 Warranty Comprehensive on-site manufacturer Comprehensive on-site manufacturer
authorized warranty for 36 months authorized warranty for 36 months
(Labor & Parts) Excluding Consumes. (Labor & Parts) Excluding Consumes.
Bidder or its parent company or its Bidder or its parent company or its
subsidiary should have Island wide subsidiary should have Island wide
owned branch network. Documentary owned branch network. Documentary
evidence to be provided of the evidence to be provided of the
following under bidders’ name. following under bidders’ name.
(a)Address, Contact Details & Date of (a)Address, Contact Details & Date of
Commencement of each Commencement of each
branch/regional office (Should have branch/regional office (Should have
completed minimum of 5 years from completed minimum of 5 years from
the Date of Commencement of each the Date of Commencement of each
branch/regional) branch/regional)
Warranty A sticker with A sticker with
Information -Supplier name -Supplier name
-Contact Numbers -Contact Numbers
-Date of Commissioning of Hardware -Date of Commissioning of Hardware
-Warranty period on all Printers -Warranty period on all Printers
Brochure Supplier should provide original Supplier should provide original
brochure of make/model quoted as per brochure of make/model quoted as per
above specification above specification

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 Specimen Bidders Compliance Check Sheet
Bidder’s Compliance

Features Required Minimum Specification

Yes/No If “No”, Bidder’s
Response
Brand

Model

Country of Origin

Country of Manufacture /
Assembled
Year of Manufacture

Technology

Print Speed

Print Resolution

Device Memory

Input Paper Tray

Paper Sizes

Paper Types

Interface

Duplex Printing

Duty Cycle

Power Source

Operating Systems Support

Software

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Energy Star Certificate

Manufacture Experience

Bidders Experience

Manufacturer Authorization
Certificate
Warranty

Warranty Information

Brochure

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Content References:

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 https://pcpartpicker.com
 https://www.choice.com.au
 https://www.cnet.com
 http://www.globusinfocom.com
 https://www.icta.lk
 https://www.itbusiness.ca
 https://www.pcworld.com
 https://www.streetdirectory.com

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