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What Is MS Excel

Microsoft Excel is a spreadsheet program used for organizing, analyzing, and storing data in tabular form. It allows users to perform calculations, create charts, and automate tasks with formulas, making it essential for productivity in various fields. Rows and columns are fundamental components of Excel, with rows representing records and columns representing data categories.

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9 views4 pages

What Is MS Excel

Microsoft Excel is a spreadsheet program used for organizing, analyzing, and storing data in tabular form. It allows users to perform calculations, create charts, and automate tasks with formulas, making it essential for productivity in various fields. Rows and columns are fundamental components of Excel, with rows representing records and columns representing data categories.

Uploaded by

ratneshyyyy
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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What is MS Excel?

Microsoft Excel (MS Excel) is a powerful spreadsheet program developed by


Microsoft. It’s used to organize, analyze, and store data in tabular form (rows
and columns).

In Excel, you can:

Perform calculations (like sums, averages, etc.)


Create charts and graphs to visualize data
Use formulas and functions to automate work
Build tables, pivot tables, and reports
Handle large datasets for business, academic, and personal use

Importance of Excel
Microsoft Excel is essential for organizing, analyzing, and presenting data
effectively. It enables quick calculations, automates tasks through formulas, and
helps create charts and reports. Excel improves productivity, supports better
decision-making, and is widely used in business, education, research, and daily
life.
What are Rows and Columns?
Rows and columns are ways to organize information, especially in tables,
spreadsheets, and databases:

Rows go horizontally (left to right). Each row is usually a full record or entry.
Columns go vertically (top to bottom). Each column contains all the values
for a single category or type of data.

Think of a simple table:

Name age city

Sarah 24 Boston

Ahmed 30 Boston

Prince 27 Mumbai

Each row is one person’s full info.

Each column groups the same type of info (like all names, or all ages).
Formulas and Functions in ms excel
1. Mathematical Functions

These functions are used for performing basic arithmetic operations:

SUM(): Adds numbers.


AVERAGE(): Returns the average of numbers.
MIN(): Finds the smallest value in a range.
MAX(): Finds the largest value in a range.
COUNT(): Counts the number of cells with numbers.
COUNTA(): Counts the number of non-empty cells.

2. Logical Functions

Used for decision-making and conditional tests:

IF(): Returns one value if a condition is TRUE, another if FALSE.


AND() / OR(): Checks multiple conditions.
OR(): Returns TRUE if any condition is TRUE.

3. Lookup and Reference Functions

These are used to search for and retrieve data from a table or range:

VLOOKUP(): Looks for a value in the first column and returns a value from another
column in the same row.
HLOOKUP(): Looks for a value in the first row and returns a value from another row in the
same column
INDEX(): Returns a value from a specific row and column in a given range.
MATCH(): Searches for a value and returns its relative position in a range.

4. Text Functions

These help manipulate text strings:

CONCATENATE() / CONCAT(): Combines text from multiple cells into one.


LEFT(): Extracts a specified number of characters from the left of a text string.
RIGHT(): Extracts a specified number of characters from the right of a text string.
MID(): Extracts characters from the middle of a text string.
LEN(): Returns the number of characters in a text string.

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