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Supporting Notes 103821

Microsoft Excel is a spreadsheet program for organizing and analyzing data, featuring workbooks, worksheets, and cells. It allows users to perform basic operations, use formulas, create charts, and apply sorting and filtering. The document also provides tips for beginners and keyboard shortcuts to enhance productivity.

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mandrymedia
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9 views5 pages

Supporting Notes 103821

Microsoft Excel is a spreadsheet program for organizing and analyzing data, featuring workbooks, worksheets, and cells. It allows users to perform basic operations, use formulas, create charts, and apply sorting and filtering. The document also provides tips for beginners and keyboard shortcuts to enhance productivity.

Uploaded by

mandrymedia
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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1. *What is Excel?

*
Microsoft Excel is a spreadsheet program used for organizing, analyzing,
and storing data. It’s widely used for budgeting, tracking, reporting, and
much more.

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2. *Excel Interface Overview*


- *Workbook*: A file in Excel.
- *Worksheet*: A single sheet inside a workbook.
- *Cell*: An individual box where a row and column meet (e.g., A1).
- *Row*: Horizontal (numbered 1, 2, 3…).
- *Column*: Vertical (labeled A, B, C…).
- *Formula Bar*: Shows what’s typed into a selected cell.
- *Ribbon*: Toolbar at the top with commands (Home, Insert, etc.).

---

3. *Basic Excel Operations*

➤ *Entering Data*
Just click a cell and type. Press *Enter* or *Tab* to move to another cell.

➤ *Basic Formatting*
- *Bold*: Ctrl + B
- *Italic*: Ctrl + I
- *Underline*: Ctrl + U
- Change font, size, colour, alignment from the *Home tab*.

➤ *Autofill*
Type a value, click the cell’s bottom-right corner, and drag to auto-fill a
series (e.g., numbers or dates).

---

4. *Basic Formulas*
Formulas always start with an *= sign*.

© Mandry_Media
| Formula | Description | Example |

|------------------|------------------------------------|----------------|
| `=A1 + B1` | Adds values in A1 and B1 |5+3 =8 |
| `=A1 - B1` | Subtracts B1 from A1 |5 -3=2 |
| `=A1 * B1` | Multiplies A1 and B1 | 5 * 3 = 15 |
| `=A1 / B1` | Divides A1 by B1 |6/ 3=2 |
| `=SUM(A1:A5)` | Adds all numbers from A1 to A5 | Total sum |
| `=AVERAGE(A1:A5)` | Finds the average | Mean value |
| `=MAX(A1:A5)` | Returns the highest number | |
| `=MIN(A1:A5)` | Returns the lowest number | |

---

5. *Cell Referencing*
- *Relative* (default): `=A1 + B1`
- *Absolute*: Use `` to lock a cell (e.g., `=A1 + B1`)
- *Mixed*: Part locked (e.g., `=A1` or `A$1`)

---

6. *Sorting and Filtering*


- Use the *Sort & Filter* option on the *Home tab* or *Data tab* to organize
your data.
- You can sort A-Z, Z-A, or filter specific values.

---

7. *Creating Charts*
- Select your data.
- Go to *Insert tab* → Choose a chart (Column, Pie, Line, etc.)
- Customize using *Chart Tools*.

---

© Mandry_Media
8. *Keyboard Shortcuts*
| Shortcut | Action |
|------------------|-----------------------------|

| Ctrl + C | Copy |
| Ctrl + V | Paste |
| Ctrl + Z | Undo |
| Ctrl + S | Save |
| Ctrl + Arrow Key | Jump to edge of data |
| Ctrl + Shift + L | Add/Remove filter |

---

9. *Common Uses of Excel*


- Budgets
- To-do lists
- Invoice templates
- Attendance sheets
- Data analysis

---

10. *Tips for Beginners*


- Save your work often.
- Use templates for common tasks.
- Practice with small data sets.
- Use online help or tutorials if stuck.

🎯 *How to Create Charts in Excel*

✅ *Step 1: Prepare Your Data*


Make sure your data is organized properly:
- Headings should be in the first row.
- Data should be in rows or columns, not scattered.

*Example:*

© Mandry_Media
| Month | Sales |
|--------|-------|
| Jan | 200 |
| Feb | 300 |
| Mar | 250 |

---

✅ *Step 2: Select the Data*


Click and drag to select the data *including the headers*.

---

✅ *Step 3: Insert a Chart*


1. Go to the *Insert* tab on the Ribbon.
2. In the *Charts* group, pick the type of chart you want:

| Chart Type | Best Used For |


|------------------|----------------------------------------|
| Column/Bar Chart | Comparisons between items |
| Line Chart | Trends over time |
| Pie Chart | Showing proportions or percentages |
| Area Chart | Showing volume over time |
| Scatter Plot | Relationships between variables |

3. Click the chart style you want (Excel will insert it automatically).

---

✅ *Step 4: Customize the Chart*


Once inserted, click on the chart to open the *Chart Tools*:

- *Chart Title*: Click to rename.


- *Legend*: Show/hide or move it.
- *Data Labels*: Add actual values to points or bars.
- *Design Tab*: Change the chart type, style, or colour scheme.
- *Format Tab*: Adjust fonts, borders, backgrounds, etc.

© Mandry_Media
---

✏️ *Example: Creating a Column Chart*


1. Enter:

| Month | Revenue |
|-------|---------|
| Jan | 500 |
| Feb | 600 |
| Mar | 700 |

2. Select A1:B4
3. Click *Insert* > *Column Chart* > Choose a style
4. Chart appears — now edit the title to "Monthly Revenue"

---

🎨 *Tips for Better Charts*


- *Don’t clutter it* — keep it simple and clear.
- Use *colors* wisely — avoid too many.
- *Label axes* if needed.
- Choose the right chart type — don’t use a pie chart for too many categories.

---

🧠 Bonus: Quick Chart Shortcut


- Select your data and press *Alt + F1* to instantly insert a default chart
(usually a column chart).

© Mandry_Media

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