Power Automate Multiple Choice Question

Q1. Which of the following actions can be automated using Power Automate Flows?
A) Sending an email
B) Responding to an email
C) Creating MS Excel files from MS Word documents
D) All of the above

Answer: D) All of the above

Explanation: Power Automate supports a wide variety of actions, including email automation and creating files
based on templates or document data.

Q2. What is the primary purpose of using Power Automate Flows?

A) Manually organizing tasks
B) Automatically completing repetitive tasks
C) Enhancing file management
D) Only creating workflows for email tasks

Answer: B) Automatically completing repetitive tasks

Explanation: Power Automate is designed to help automate repetitive workflows, saving time and reducing
manual effort.

Q3. Which feature in Power Automate is used to identify errors in a flow execution?
A) Monitor
B) Troubleshoot
C) Flow Checker
D) Analyzer

Answer: C) Flow Checker

Explanation: The Flow Checker feature in Power Automate identifies issues in a flow and provides suggestions
to resolve them.

Q4. What is the primary function of the Flow Checker tool?

A) To run flows
B) To create new flows
C) To check for errors and warnings in flows
D) To integrate Power BI data

Answer: C) To check for errors and warnings in flows

Explanation: Flow Checker helps users identify and fix errors in their flows before they run.

Q5. What is the main characteristic of a recurring flow in Power Automate?

A) Runs only once
B) Runs based on a scheduled interval
C) Requires manual initiation
D) Triggers only on certain user actions

Answer: B) Runs based on a scheduled interval

Explanation: Recurring flows are designed to execute repeatedly at specified intervals, such as daily or weekly.
Q6. To set a recurring flow to run every hour, which trigger should be selected?
A) Instant trigger
B) Scheduled trigger
C) Manually triggered flow
D) UI flow trigger

Answer: B) Scheduled trigger

Explanation: Scheduled triggers allow flows to run automatically at designated intervals, such as every hour.

Q7. In Power Automate, which connector is primarily used to trigger flows based on incoming emails?
A) Outlook
B) Gmail
C) SharePoint
D) Both A and B

Answer: D) Both A and B

Explanation: Power Automate can connect to both Outlook and Gmail to trigger flows based on incoming emails.

Q8. Which condition would you use in Power Automate to trigger an action only for emails with attachments?
A) Email Condition
B) Has Attachment
C) Attach File
D) Only With File

Answer: B) Has Attachment

Explanation: "Has Attachment" is used to specify that an action should only trigger when an incoming email has
an attached file.

Q9. What is the purpose of using variables in Power Automate?

A) To store dynamic values temporarily within a flow
B) To connect different flows together
C) To only handle large files
D) To create email templates

Answer: A) To store dynamic values temporarily within a flow

Explanation: Variables hold dynamic values that can be used throughout a flow.

Q10. In Power Automate, which action is used to initialize a new variable?

A) Set Variable
B) Create Variable
C) Initialize Variable
D) Start Variable

Answer: C) Initialize Variable

Explanation: "Initialize Variable" is the action that defines a new variable and sets its initial value.
Q11. Which of the following is not a data type supported by Power Automate variables?
A) Integer
B) String
C) Array
D) Workbook

Answer: D) Workbook

Explanation: Power Automate supports Integer, String, Array, and other data types, but "Workbook" is not a
supported data type for variables.

Q12. How would you store multiple values in a single variable in Power Automate?
A) Use a String variable
B) Use an Array variable
C) Use an Integer variable
D) Use a Float variable

Answer: B) Use an Array variable

Explanation: Array variables allow storage of multiple values in Power Automate.

Q13. Which connector would you use in Power Automate to interact with SharePoint data?
A) SQL Server
B) SharePoint
C) Excel
D) Dynamics 365

Answer: B) SharePoint

Explanation: The SharePoint connector enables Power Automate to access and manipulate data stored in
SharePoint.

Q14. If you need to send an SMS through Power Automate, which connector could you use?
A) Mailchimp
B) Twilio
C) Excel
D) Teams

Answer: B) Twilio

Explanation: Twilio is a popular connector for sending SMS messages in Power Automate.

Q15. What is the main use of UI Flows in Power Automate?

A) To send emails
B) To automate desktop applications and web tasks
C) To connect to cloud databases
D) To organize Excel data

Answer: B) To automate desktop applications and web tasks

Explanation: UI Flows are used for Robotic Process Automation (RPA), helping automate repetitive tasks in
desktop and web applications.
Q16. When setting up a UI Flow, what is required to interact with desktop applications?
A) Browser extension
B) Power Automate license
C) On-premises data gateway
D) UI Flow recorder

Answer: D) UI Flow recorder

Explanation: The UI Flow recorder captures steps within desktop applications for automation.

Q17. Which trigger type would you use if you want a flow to run automatically when a new item is created in a
SharePoint list?
A) Scheduled
B) Recurring
C) Instant
D) Automated

Answer: D) Automated

Explanation: Automated triggers in Power Automate are used to initiate flows based on specific events, like the
creation of a new item in SharePoint.

Q18. What action should you select in Power Automate to add an approval step in a flow?
A) Approval
B) Get Response
C) Request Approval
D) Start and Wait for an Approval

Answer: D) Start and Wait for an Approval

Explanation: The "Start and Wait for an Approval" action initiates an approval process and pauses the flow until
a response is received.

Q19. If a flow fails to execute due to permissions issues, what is the most likely solution?
A) Check user role permissions and adjust accordingly
B) Rebuild the flow
C) Remove the trigger
D) Use Flow Checker

Answer: A) Check user role permissions and adjust accordingly

Explanation: Permissions issues are often resolved by ensuring the flow owner or the trigger has the necessary
permissions to access connected resources.

Q20. Which option can help you identify which step failed in a multi-step flow?
A) Test and Debug
B) Flow Checker
C) Flow Run History
D) Flow Diagnostics

Answer: C) Flow Run History

Explanation: The Flow Run History provides detailed information on each step in the flow, helping identify where
a failure occurred.
Q21. In Power Automate, how can you set a recurring flow to run only on weekdays?
A) Set it to run daily
B) Use the “Day of Week” condition
C) Schedule it to run every 5 days
D) Adjust recurrence settings to exclude weekends

Answer: D) Adjust recurrence settings to exclude weekends

Explanation: The recurrence settings in Power Automate allow specifying certain days for the flow to run, like
excluding weekends.

Q22. What is the maximum frequency at which a flow can run on a free Power Automate plan?
A) Every 15 minutes
B) Every 5 minutes
C) Every 10 minutes
D) Every hour

Answer: D) Every hour

Explanation: On the free plan, Power Automate allows flows to run a minimum of once per hour.

Q23. Which trigger would you select in Power Automate to initiate a flow when a new email arrives in a specific
folder in Outlook?
A) New Mail
B) Email Trigger
C) When a new email arrives in a shared mailbox
D) When a new email arrives (V3)

Answer: D) When a new email arrives (V3)

Explanation: This trigger initiates a flow each time a new email arrives in the designated Outlook folder.

Q24. To create a flow that sorts incoming emails based on keywords in the subject, which action would be useful?
A) Filter Array
B) Condition
C) Sort
D) Filter Data

Answer: B) Condition

Explanation: Using the "Condition" action, you can specify rules for keywords in the email subject to filter or
sort emails accordingly.

Q25. In Power Automate, which action should you use to increase a numeric variable by a specific amount?
A) Add Variable
B) Set Variable
C) Increment Variable
D) Append to Variable

Answer: C) Increment Variable

Explanation: The "Increment Variable" action is used to increase the value of a numeric variable.
Q26. What should be done if you need to change the type of a variable in Power Automate?
A) Use the Convert function
B) Reinitialize the variable with the desired type
C) Edit the variable properties
D) Use the Type Change action

Answer: B) Reinitialize the variable with the desired type

Explanation: In Power Automate, a variable’s type cannot be directly changed; it needs to be reinitialized with
the new type.

Q27. Which data type should you use to store a list of items in Power Automate?
A) Integer
B) Array
C) String
D) Object

Answer: B) Array

Explanation: Arrays are used to store a collection of items or values in Power Automate.

Q28. When passing data between flows, which variable type is commonly used to ensure data accuracy?
A) Output Variable
B) Input Variable
C) Transfer Variable
D) Control Variable

Answer: B) Input Variable

Explanation: Input variables are defined for flows to receive data from other flows, ensuring consistent and
accurate data transfer.

Q29. Which connector would you use to update a CRM record in Power Automate?
A) Common Data Service (Dataverse)
B) SharePoint
C) Excel Online
D) Planner

Answer: A) Common Data Service (Dataverse)

Explanation: Dataverse is the primary connector for interacting with CRM data in Power Automate.

Q30. Which connector can be used to post messages directly to a Microsoft Teams channel?
A) Teams Message
B) Microsoft Teams
C) Chat Connector
D) Group Messenger

Answer: B) Microsoft Teams

Explanation: The Microsoft Teams connector allows Power Automate flows to post messages directly to a
channel.
Q31. In Power Automate, UI flows are primarily used for which type of automation?
A) Cloud automation
B) Desktop and browser automation
C) Network automation
D) Data automation

Answer: B) Desktop and browser automation

Explanation: UI flows are designed for automating repetitive tasks in desktop applications and web browsers.

Q32. What is the recommended approach for automating repetitive data entry tasks in a legacy system that has
no API?
A) Use an API flow
B) Use a cloud-based flow
C) Use a UI flow
D) Use an Excel macro

Answer: C) Use a UI flow

Explanation: UI flows are ideal for automating tasks in systems that lack APIs, as they simulate user actions on
the desktop or web interface.

Q33. Which of the following steps should be taken to ensure a flow only triggers during business hours?
A) Use a Delay step
B) Add a “Condition” step to check the current time
C) Use the “Scope” action with time restrictions
D) Schedule it to run every hour

Answer: B) Add a “Condition” step to check the current time

Explanation: By using a “Condition” step, you can specify time-based criteria, ensuring that the flow only
continues during specified hours.

Q34. Which action would allow you to store and reference a URL link that changes dynamically each time a flow
runs?
A) Append to Array Variable
B) Set Dynamic Link
C) Save as HTML
D) Compose

Answer: D) Compose

Explanation: The “Compose” action allows you to generate and store dynamic content (such as URLs) within a
flow.

Q35. When debugging a flow that fails intermittently, which of the following is a useful practice?
A) Re-run the flow multiple times
B) Implement error handling and examine the flow run history
C) Ignore errors and assume it will resolve
D) Rebuild the flow

Answer: B) Implement error handling and examine the flow run history

Explanation: Error handling can capture issues as they arise, and the flow run history provides detailed records
of each execution, helping identify patterns in intermittent failures.
Q36. Which error action should you use if you want a flow to notify you via email when it encounters an error?
A) On-Fail
B) Terminate
C) Error Notification
D) Configure Run After

Answer: D) Configure Run After

Explanation: “Configure Run After” allows you to specify follow-up actions when a step fails, such as sending
an email notification.

Q37. If you need a recurring flow to run every first Monday of the month, which recurrence setting should you
adjust?
A) Set the interval to 1 month
B) Use the “Week” frequency and set to 1st Monday
C) Use a custom recurrence expression
D) Set the interval to weekly and add a condition for the date

Answer: B) Use the “Week” frequency and set to 1st Monday

Explanation: The recurrence settings in Power Automate allow you to specify both frequency and specific days
of the month, such as the first Monday.

Q38. What is the purpose of using a “Recurrence Trigger” in Power Automate?

A) To start a flow based on data updates
B) To start a flow manually
C) To start a flow at specified time intervals
D) To start a flow based on email events

Answer: C) To start a flow at specified time intervals

Explanation: A “Recurrence Trigger” initiates flows at regular intervals, such as daily, weekly, or monthly.

Q39. To prevent processing the same email twice in Power Automate, which method is recommended?
A) Use a unique identifier for each email
B) Move the email to a processed folder
C) Archive the email
D) Delete the email after processing

Answer: B) Move the email to a processed folder

Explanation: Moving the email to a “processed” folder ensures that it won’t be processed again, avoiding
duplication.

Q40. If you want a flow to trigger only on emails with attachments, which action would help you achieve this?
A) Add a “Condition” to check if the email has an attachment
B) Use an “Attachment” trigger
C) Filter emails by size
D) Archive non-attachment emails

Answer: A) Add a “Condition” to check if the email has an attachment

Explanation: Using a “Condition” step, you can set a rule to check if an email contains attachments before
proceeding with the rest of the flow.
Q41. Which action should be used to convert a variable from a string to an integer?
A) Convert
B) Integer
C) Initialize Variable
D) Expression

Answer: D) Expression

Explanation: In Power Automate, you use expressions to perform data conversions, such as converting strings to
integers.

Q42. If you need to reset a variable to an initial value within a loop, what should you do?
A) Reinitialize the variable outside the loop
B) Set the variable value inside the loop
C) Use a parallel branch
D) Initialize the variable as “null”

Answer: B) Set the variable value inside the loop

Explanation: Resetting a variable within a loop can be done by using the “Set Variable” action to assign it a new
value within the loop.

Q43. What is the correct way to pass data from one flow to another in Power Automate?
A) Use global variables
B) Use input and output variables
C) Use a data connector
D) Store data in an Excel sheet

Answer: B) Use input and output variables

Explanation: Input and output variables are used to transfer data between flows, allowing consistent data
exchange.

Q44. When should an object data type be used in Power Automate?

A) For storing a single value
B) For storing a list of values
C) For storing structured data with multiple attributes
D) For storing dates only

Answer: C) For storing structured data with multiple attributes

Explanation: Objects are ideal for storing data that includes multiple properties, such as JSON data.

Q45. Which connector would be most appropriate for a flow that interacts with data in SQL Server?
A) Database Connector
B) Common Data Service
C) SQL Server
D) Data Connector

Answer: C) SQL Server

Explanation: The SQL Server connector in Power Automate is specifically designed to interact with SQL
databases.
Q46. In Power Automate, which connector is necessary to access Microsoft Forms responses?
A) Excel Online
B) Microsoft Forms
C) SharePoint
D) Planner

Answer: B) Microsoft Forms

Explanation: The Microsoft Forms connector allows flows to access and process responses submitted in Forms.

Q47. What is the primary advantage of using UI flows in desktop automation?

A) It’s faster than other types of automation
B) It works with applications that have no API support
C) It can only automate web-based applications
D) It is limited to Office applications

Answer: B) It works with applications that have no API support

Explanation: UI flows are ideal for automating actions in applications that lack API support by mimicking user
interactions.

Q48. To automate a web browser task with UI flows, what is required?

A) Power Automate Premium
B) Edge or Chrome browser extension
C) Microsoft Forms license
D) A SharePoint account

Answer: B) Edge or Chrome browser extension

Explanation: For browser automation, UI flows require an extension to interact with Edge or Chrome.

Q49. When automating a repetitive task in a legacy software system, which approach is suitable if it lacks API
capabilities?
A) Use a database trigger
B) Employ cloud flow automation
C) Implement a UI flow
D) Use Power BI for integration
Answer: C) Implement a UI flow

Explanation: UI flows are used for desktop automation, particularly useful when API or other integrations are
unavailable.

Q50. Which tool within UI flows allows you to capture screen actions to automate desktop applications?
A) Desktop Recorder
B) Browser Extension
C) Flow Checker
D) Canvas App

Answer: A) Desktop Recorder

Explanation: The Desktop Recorder captures user actions on the screen to create automation steps in desktop
applications.