MV MOONRAY

Volume

Baltnautic Shipping Ltd

3

SSAS
manual
 M V M O O N R AY

Baltnautic Shipping Ltd

Baltnautic Shipping Ltd

Janonio 20
Klaipeda, Lithuania
Phone +370 46 397 447
Table of Contents
Seven Keys to Creating a Professional Manual.........................1
How to Customize This Manual.................................................1
About the “Picture” Icons.................................................................1
Section Breaks Are Key.............................................................2
About Pictures and Captions.....................................................2
How to Generate a Table of Contents.............................................3
How to Create an Index...................................................................3
How to Change the Headers and Footers..................................3
How to Create a Numbered Paragraph.....................................4
How to Save Time in the Future................................................4
How to Create a Document..............................................................4
More Template Tips...................................................................4
Index..........................................................................................5
D E S I G N C U S T O M I Z A T I O N

Chapter

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D E S I G N C U S T O M I Z A T I O N

Seven Keys to Creating

a Professional Manual
Like the Chapter Title Style above and the
Chapter Subtitle you’re reading, preset
styles in Microsoft Word are just a few
clicks away.

T
o save time in the future, print a copy of this document.
Click Print on the File menu, and press ENTER to
receive all eight pages of examples and instructions. With
the printed document in hand, position yourself in normal view
to see the style names next to each paragraph. Scroll through
the document, and write the style names next to the paragraphs
(press CTRL+HOME to reposition yourself at the beginning of
the document).

for the lead paragraph, like the

To create a drop cap
I C O N K E Y example above, select the letter T, and then
 Valuable type a new letter.
information
 Test your
knowledge
 Keyboard
exercise
 Workbook
review

How to Customize This Manual

The “icon key” at left was produced by using the Heading 8 style
for the words “icon key” and the List Bullet 5 style for the text
below—which uses a Wingdings symbol for the bullet character.
To change the bullet symbol, click Bullets and Numbering on
the Format menu. Click Modify, and then click the Bullet
button. Select a new symbol, and then click OK twice.
D E S I G N C U S T O M I Z A T I O N


About the “Picture” Icons

The “picture” icons are Wingdings typeface symbols formatted in

white with a shaded background. To insert a new symbol, select
the character and then click Symbol from the Insert menu.
Select a new symbol, click Insert, and then click Close. To
create new icons, format a one-character paragraph as the Icon
1 style.

To change the shading of the Icon 1 style, click Borders and

Shading on the Format menu. Select a new shade or color, and
then click OK.

Section Breaks Are Key

In this manual, section breaks are the secret to success. Double-
Using the Break click the section break above to activate the
command, you can Page Setup menu. Click the Margins tab. As
insert a page,
column, or section you can see, this section (page) has margins of
break. 1.25 inches top and bottom, 2.33 left, and .83
right—with headers and footers of .67 inches. Special section
margins make it possible for this manual to use framed Styles—
such as the Icon 1 style—which will move with the text.

 Breaks in a Word document appear as “labeled,” dotted

double-lines.

 click Break on the Insert menu. Select

To insert a section break,
one option, and then click OK.

About Pictures and Captions

Assuming that you see your paragraph marks, you’ll notice a
paragraph mark attached to the lower-right corner of the
picture. Click the picture, and notice too, the name of the style—
not surprisingly, the Picture style. Pictures attached to
paragraph styles make it possible for pictures to act like
paragraphs.

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D E S I G N C U S T O M I Z A T I O N

FIGURE 21.1 uses this caption text. In Word, the Caption style can be automatically numbered
and labeled. Click Caption on the Insert menu to access and control the caption settings, Press
the F1 key to search for additional information and Help on captions.

This is Heading 5. To change the picture,

first click it to select it. Point to
Like all styles in this
Picture on the Insert menu, and then click
margin, it can flow
with the text. From File. Clear the Float over Text check
box. Select a new picture, and then click Insert.
To change the color of the picture, double-click the graphic to
activate the drawing layer—where you can group or ungroup
picture objects, and re-color or delete objects. Click an object,
and then click Drawing Object on the Format menu. Select a
new shade, and then click Close. To delete an object, select it,
and then press DELETE. Click Close Picture.

click the picture. Hold the SHIFT key down and

To crop the picture,
re-size the picture by moving the picture “handles” with your
mouse.

Click in the framed text below, and choose Body Text

Try this:
from the Style list on the Formatting toolbar. The headline
should now appear as the paragraph below this paragraph. To
change the paragraph back to Heading 5, click the Undo toolbar
button, or click Heading 5 from the Style list.

Framed text, likeTo cut and paste framed text, click on the
this heading, can be
bounding border of the frame to reveal the
cut, copied and
frame handles. Press CTRL+X to cut the frame
pasted like regular
paragraph text. from the page. Place your cursor before the first
letter of the paragraph that you want the frame to appear next
to. Press CTRL+V to paste the frame next to the paragraph.

How to Generate a Table of Contents

To create a Table of Contents, click where you want to insert the
Table of Contents. On the Insert menu, click Reference, and
then click Index and Tables. Click the Table of Contents tab.
Select any formatting preferences, and then click OK. The Table

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D E S I G N C U S T O M I Z A T I O N


of Contents will be automatically created with words contained
in Headings 1 through 3.

Note

The TOC is generated from text formatted with

Heading styles used throughout the document.

How to Create an Index

To create index entries for the Word automatic indexing feature,
select the text to be indexed, point to Reference on the Insert
menu, and then click Index and Tables. Click the Index tab.
(For more information, click Microsoft Word Help on the Help
menu, type index into the question space, and then click the
Search button. Finally, select the “Create an Index” Help topic.)

How to Change the Headers and Footers

Written exerciseIn print layout view, double-click the header or
footer to activate it, or click Header and
pages 121 - 123 in
your workbook.
Footer on the View menu. You can change or
delete the text just as you would regular document text. To
specify placement and whether the header or footer should be
different on odd and even pages, or different for the first page
only, click Page Setup on the File menu, and then click the
Layout tab.

How to Create a Numbered Paragraph

To create a numbered paragraph:

1. In the Font list on the Formatting toolbar, click the List

Number style; or

2. Click the Numbering button on the Formatting toolbar.

If you choose to format more than one paragraph, Word will

automatically number the paragraphs.

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D E S I G N C U S T O M I Z A T I O N


To link a picture to
your template, link
the picture when you
insert it by clicking
on the Link to File
box.

How to Save Time in the Future

When you save the manual template with your changes, it will be
easier to create documents in the future. To customize this
manual:

1. Insert your company information in place of the sample

text on the cover page, as well as the inside-cover page. If
you plan to use styles such as the “Icon Key” or Icon 1
style, set them now (see instructions, page 1).

2. Click Save As on the File menu. In the dialog box, click

Document Template in the Save File as Type box. (The
file name extension should change from .doc to .dot.)

How to Create a Document

To create a manual from your newly saved template, click New
on the File menu to re-open your template as a document. If you
followed the steps above, your company information should
appear in place. Now, you are ready to type your manual.

More Template Tips

There are three ways to view the various style names of the
template sample text:

1. In normal view, click Options on the Tools menu. Click

the View tab. In the Style Area Width box, dial a number,
and then click OK;

2. In any view, click a paragraph and view the style name on

the Formatting toolbar; or

3. On the Format menu, click Styles and Formatting to

display the Styles and Formatting pane.

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D E S I G N C U S T O M I Z A T I O N

Index

background, 1 margins, 2
border, 3 normal view, 1
bullet, 1 number, 4
caption, 2 picture, 2, 3, 4
color, 2 print, 1
drawing, 2 re-size, 3
drop cap, 1 section break, 2
footer, 3 shading, 1
frame, 3 style, 1, 2, 3, 4
graphic, 2 symbol, 1
group, 2 Table of Contents, 3
header, 3 template, 4
Help, 3 ungroup, 2
link, 4 Wingdings, 1