Working with Microsoft Word

Computer Centre
 Module 1

Introduction to Microsoft Office

Module 1.1

• Open New Document

• Ribbon environment

• Type text – Quick brown fox jumps over the lazy dog

• Selection Techniques
 Select

Type Here
Blank Document

Templates
Home Insert Design Tabs
Tab Tab Tab

Groups Ribbon Environment

Type follow text to practice.
Selection Techniques

• Using a mouse

Single Word

Paragraph
Select Single Word
Select Paragraph
Quick Methods for Selection

 Single word
Quickly double click on the word

 A Paragraph

Quickly tribble click on the paragraph

Quick Methods for Selection
Exercise : Highlighting text
1. In order to highlight (select) the sentence you typed, Click and
Drag over the sentence from right to left. When the sentence is
highlighted, take your finger off the mouse.
2. Click anywhere on the page to remove the highlighting.
3. Practice highlighting with the mouse and removing it again.
4. You can use the keyboard to do the same (highlighting). Click
before: The quick brown… Hold down the [Shift] key on the
keyboard. Press the right arrow key () until whole sentence is
highlighted
Exercise : Highlighting text
 Open a new Word document.
 Type =rand(5,15) then press the enter key (This will insert text in two pages).
 Click at the beginning of the 1st paragraph.
 Hold down the mouse button and drag to the end of the 3rd paragraph until the whole
paragraphs are selected.
 To de-select the text, click anywhere on the page.
 When the document is large it is difficult to select text by dragging. Lets select the whole
text of this document without dragging.
 Click at the beginning of the 1st paragraph, scroll down to the 2nd page and move your
mouse (without clicking yet) to the end of the document. Hold down the [Shift] key while
you click at the end of the document. Check that the whole text is selected.
 Again click at the beginning of the 1st paragraph. Move the mouse further left of the first
row until the mouse pointer becomes a right pointing arrow.
 Now click and drag down until 1st three paragraphs are selected.
 Deselect the paragraphs.
 Lest check what happens when you press the following key combination from the keyboard.
Letter A while pressing [Ctrl]
Exercise : Highlighting text
Delete the whole paragraphs of the document that you used in the
previous exercise. ([Ctrl + A and press [Delete] key)
Type =rand() then press the enter key (This will insert 5 paragraphs of text).
Click at the beginning of the 1st paragraph.
Hold down the [Shift] key and press the right arrow key [] until you
select the 1st paragraph.
Press any arrow key without holding down [Shift] in order to deselect text
you have selected.
Make sure that the cursor is still at the beginning of the 1st paragraph.
Hold down [Ctrl] and [Shift] at the same time while pressing the [] key
until you select the 1st paragraph.
What is the difference between following two selecting techniques.
 Holding down [Shift] with [] key
 Holding down [Ctrl] and [Shift] at the same time with [] key
Basic Text Formatting
 Font
 Font Size
 Font Style
 Font Color
Moving Text and Cut & Paste
Change Font
Click here
Change Font Size
Click here
Font Styles
Bold

Select the text and apply

“Bold”
Italic

Select the text and apply

“Italic”
Underline Text

Select the text and apply

“Underline Text”
Strikethrough

Select the text and apply

“Strikethrough”
Highlight Text

Select the text and apply

“Highlight Text”
Text Colour

Select the text and apply

“change test colour”
Mini Tool Bar
Format Painter
Copy & Paste
 Paste Options

• Keep source formatting

• Keep text only

• Merge Formatting
Exercise : Moving Text, Cut & Paste
Delete the whole paragraphs of the document that you used in the previous exercise.
([Ctrl + A and press [Delete] key)
Type =rand() then press the enter key (This will insert 5 paragraphs of text).
Use the following method to move the 1st paragraph to the end of the document.
 Highlight the 1st paragraph and make sure that the mouse pointer is over the text
highlighted area.
 Right click and select Cut from the menu.
 Right click at the end of the document and select Paste from the menu
Undo the changes
Use the following method to move the 1st paragraph to the end of the document.
 Highlight the 1st paragraph and make sure that the mouse is over the text highlighted area.
 Click and move the Insertion point to the end of the document.
Undo the changes
Use the following method to move the 1st paragraph to the end of the document.
 Highlight the 1st paragraph and press [Ctrl] + X from the keyboard
 Click at the end of the document and press [Ctrl] + V from the keyboard
Exercise : Text Formatting
Open a new Word document
Type title called “My Project”
 Type =rand() then press the enter key (This will insert 5
paragraphs of text)
 Change the font of the document to Calibri Light

 Do the following for the title

1.bold and underlined
2.font size to 24
3.font color to Blue accent 1
4.font highlight color to yellow
Answer
Save Document
Exercise : Saving a document
Save the document which has the title “My Project”
Module 1.3
Heading formatting with Styles

Paragraph formatting

• Bullets & numbering

• Justification

• Line spacing
Heading Styles
Heading 1
Heading 2
Bullets & Numbering
Bullets
Numbering
Text Alignment

Align Left

Center

Align Right

Justify
Line Spacing
Spacing between lines in the para

Spacing before & after para

Spacing throughout the doc

Reverting spacing – style set

Adjust the spacing throughout
the document
Exercise : Heading styles, Bullets & numbering
• Close the all opened Word documents and open a new document.
• Type title called “My Project 2”.
• Type =rand() then press the enter key.
• Right align the first paragraph and justify the second paragraph.
• Type word “video” after tittle.
• Apply the style Heading 1 to the tittle “My Project 2” and Heading 2 to
the “video”.
• After 2rd paragraph type following words one by one.
Header
Footer
Cover page
• Apply bullet points to these 3 words.
• Change the bullet points to a numbered list.
Answer
Quick Access Tool Bar

Quick Access Tool Bar

Add new option to Quick Access Tool Bar
Module 1.5
Introduction to working with Pictures

• Inserting Pictures to Word documents

• Inserting Text wrapping options
• Applying picture styles (Style gallery)
• Cropping
• Rotating
Insert Pictures from PC
Select the image
Insert Online Pictures
Change Layout Options
Change Picture Style
Picture Cropping
Rotate Pictures
Exercise : Insert pictures
• Open a new Word document.
• Type =rand() then press the enter key.
• Bring the cursor to the beginning of the 3rd paragraph and
insert a picture similar to the picture given below.(You can insert
online pictures)

• Apply Picture style Soft edge oval

• Text should wrap around the image (wrap text through)
Answer
Module 1.6
Insert Tables
• Different options – insert tables
• Select table
• Add, Delete, Merge columns & rows
• Table formatting
• Table tool gallery
Insert Table
Table Styles
Add, Delete, Merge columns & rows
Exercise : Insert tables
Insert the table below at the end of the document that you are
currently working on
Year Dengue Malaria Filaria
2016 (25 th April) 5000 200 3000
2015 4000 300 4000
2013 3000 400 2000

Add a new row as below between year 2015 and 2013

2014 2000 350 1000

Right-align the data in the 2nd row

Apply superscript to the word 25 “ th” in the 1st row
Change all letters to capitals in the header row
Answer
Module 1.7:
Margin, Orientation, Page size (Page Layout)
Add the ruler
Header & Footer
Insert page numbers
Themes gallery
Formatting
Color change
Margins
Page Orientation
Page Size
Add the Ruler
Ruler
Header & Footer
Insert Page Numbers
Themes Gallery
Exercise : Page setting up
• Set page size to A4
• Apply a 6pt width page border to the document and change the
border color as appropriate (Design  Page Borders)
• Add your Name, Student number and the date in to the header of
the document
• After the table, type, =rand(5,5)  This will add more text to the
document
• Add page number to be appeared at bottom of the pages
• Add a new theme
• Save the document with password to open feature. Password should
be 1234 (Save as  Tools  General Options  Password to open)
Module 1.8
Spell-Checker
• Spell errors in red
• Auto correct
• Ignore all
• Add to Dictionary
• Grammar errors in blue
• Turn on/off the checkers
After correcting the word
Grammar Checker
Exercise : Spelling & Grammar checking
Type some text with spelling and grammar errors and correct
those errors using Word spell and grammar checker
Module 1.10
Word Count
• Word count on status bar
• More details – word count
• Word count on selected text
• Update word count
• Update word count before printing
Word Count of a whole Document
Word Count of a Paragraph
Exercise : Word Count
• Type the text Word Count before the Title and insert word
count there

Insert  Quick parts  Field  NumWords

• Type =rand(1,3) at the end of the document

(This will give you one paragraph with 3 lines)

• Check word count

Thank you
One minute survey

1.What did you like in this lesson?

2.What didn’t you like in this
lesson?
3.What did you learn from this
lesson?