MS EXCEL
Excel is the most widely used
spreadsheet program and is
part of Microsoft Office
suite. It can handle various
types of data and is very
good for the purpose of
calculations. Excel has been
rightly called a word
processor for numbers.
History of MS Excel
Microsoft originally marketed a spreadsheet program called
Multiplan in 1982, which was very popular on CP/M systems, but on
MS-DOS systems it lost popularity to Lotus 1-2-3.
This promoted development of a new spreadsheet called
Excel which started with the intention to 'do everything 1-2-3 does and
do it better'.
The first version of Excel was released for the Mac in 1985 and
the first Windows version was released in November 1987.
Lotus was slow to bring 1-2-3 to Windows and by 1988 Excel
had started to outsell 1-2-3 and helped Microsoft achieve the position
of leading PC software developer.
This accomplishment, dethroning the king of the software
world, solidified Microsoft as a valid competitor and showed its future
of developing graphical software.
Microsoft pushed its advantage with regular new releases,
every two years or so. The current version for the Windows platform is
Excel 11, also called Microsoft Office Excel 2003. The current version for
the Mac OS X platform is Microsoft Excel 2004.
Microsoft Windows
1987 Excel 2.0 for Windows
1990 Excel 3.0
1992 Excel 4.0
1993 Excel 5.0
1995 Excel for Windows 95 (version 7.0)
Microsoft Excel 95
1997 Excel 97 (version 8.0)
Included in Office 97 (for x86 and Alpha). This was a major
upgrade that introduced the paper clip office assistant and featured standard VBA
used instead of internal Excel Basic. It introduced the now-removed Natural
Language labels.This version of Excel includes a flight simulator as an Easter Egg.
1999 Excel 2000 (version 9.0)
Included in Office 2000. This was a minor upgrade, but
introduced the upgrade to the clipboard where it can hold multiple objects at once.
The Office Assistant, whose frequent unsolicited appearance in Excel 97 had
annoyed many users, became less intrusive.
2001 Excel 2002 (version 10)
Included in Office XP. Very minor enhancements.
2003 Excel 2003 (version 11)
Included in Office 2003. Minor enhancements, most significant being the new
Tables.
2007 Excel 2007 (version 12)
Microsoft Excel 2007
Included in Office 2007. This release was a major upgrade from the
previous version. Similar to other updated Office products, Excel in 2007 used the
new Ribbon menu system. This was different from what users were used to, but the
number of mouse-clicks needed to reach a given functionality were generally fewer
(e.g., removing gridlines only required two mouse-clicks instead of five). However,
most business users agree that the replacement of the straightforward menu
system with the more convoluted ribbon dramatically reduces productivity.
2010 Excel 2010 (version 14)
Microsoft Excel 2010 running on
Windows 7
Included in Office 2010. Minor enhancements and 64-
bit support including the following:
•Multi-threading recalculation (MTR) for commonly used functions
•Improved pivot tables
•More conditional formatting options
•Additional image editing capabilities
•In-cell charts called spark lines
•Ability to preview before pasting
•Office 2010 backstage feature for document-related tasks
•Ability to customize the Ribbon
•Many new formulas, most highly specialized to improve accuracy
2013 Excel 2013 (version 15)
Included in Office 2013. A lot of new tools have been
included in this release:
•Improved Multi-threading and Memory Contention
•Flash Fill
•Power View
•Power Pivot
•Timeline Slicer
•Windows App
•Inquire
•50 new functions
Notes on version numbers
•No MS-DOS version of Excel 1.0 for Windows ever existed: the Windows
version originated at the time the Mac version was up to 2.0.
•There is no Excel 6.0, because the Windows 95 version was launched
with Word 7. All the Office 95 & Office 4.X products have OLE 2
capacity — moving data automatically from various programs — and
Excel 7 would show that it was contemporary with Word 7.
•Version number 13 was skipped due to superstition
Apple Macintosh
•1985 Excel 1.0
•1988 Excel 1.5
•1989 Excel 2.2
•1990 Excel 3.0
•1992 Excel 4.0
•1993 Excel 5.0 (part of Office 4.X—Motorola 68000 version and first
PowerPC version)
•1998 Excel 8.0 (part of Office 98)
•2000 Excel 9.0 (part of Office 2001)
•2001 Excel 10.0 (part of Office v. X)
•2004 Excel 11.0 (part of Office 2004)
•2008 Excel 12.0 (part of Office 2008)
•2011 Excel 14.0 (part of Office 2011)
OS/2
•1989 Excel 2.2
•1990 Excel 2.3
•1991 Excel 3.0
Objectives
Understand the use of spreadsheets and Excel
Learn the parts of the Excel window
Scroll through a worksheet and navigate
between worksheets
Create and save a workbook file
Enter text, numbers, and dates into a
worksheet
Resize, insert, and remove columns and rows
Cont…
Select and move cell ranges
Insert formulas and functions
Insert, delete, move, and rename
worksheets
Work with editing tools
Preview and print a workbook
Advantages of Electronic
Spreadsheet
The calculated results are accurate and
reliable.
All kind of complicated calculations can be
performed very easily.
The worksheet can be quite big in size and
any part of it can be viewed or edited.
It provides graphics facility.
The entire worksheet or any part of it can be
printed in the desired format.
Cont..
The worksheet can be saved in an electronic file can be
modified later.
An existing worksheet or any part of it can be merged
with a new worksheet.
Electronic spreadsheet programs have several
mathematical , financial and statistical functions
which are built-in and are very user-friendly.
Workbook
An excel document is
referred to as
workbook. A
workbook holds one or
more worksheets
(Spreadsheets). In
other words , a
workbook is a
collection of
worksheets stored in a
single file. A workbook
is useful for grouping
the worksheets of a
project together.
Worksheet
A worksheet is a table like document containing rows
and columns that holds data and formula. There are
16,384 columns and 10,48,576 rows in each
worksheet. The columns are named A,B,C.....up to
Z, then AA,AB,AC.....up to ZZ, and then
AAA,AAB,AAC....up to XFD. Rows are numbered
from 1 to 10,48,576. A box (column-row
intersection) in a worksheet is called a cell. There
are 17,179,869,184 cells in each worksheet. Each cell
has a cell address or cell reference. A cell address is
formed by column letter and row number. Ex: B12 is
the cell address for the cell located in column B and
row 12.
Components of Excel
Exploring Excel
How to start MS Excel
Screen shot of MS Excel
New workbook based on blank template
1. Click on office button
a drop down menu appears.
2. Select the new potion from the
drop down menu.
3. Select installed
templates from
dialog box.
4. Click create button
Entering data in a cell
Auto fill in excel
As the name indicates, auto fill feature can
automatically fill in data as you drag the mouse through a range. The
auto fill feature enables you to add duplicate entries in a worksheet or a
data series in the worksheet. For example, auto fill can enter the days of
the week, months, and series of number or days.
1 2 3
Merge and Center
To include title and heading text across multiple columns the excel
provides the facility of merging cells to hold the title or heading text which is
available in merge and center command.
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An example worked out in MS
Excel
