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JS 1notes On Word Processing

Word processing involves using a computer to create, edit, and print documents through word processing software. Key features include text insertion, deletion, formatting, spell checking, and printing, with applications in various fields such as offices, publishing, and education. Microsoft Word, a popular word processor, has a user-friendly interface with components like the title bar, toolbar, ribbon, and workspace for efficient document management.

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Johnson A. Ayinnuowo
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20 views3 pages

JS 1notes On Word Processing

Word processing involves using a computer to create, edit, and print documents through word processing software. Key features include text insertion, deletion, formatting, spell checking, and printing, with applications in various fields such as offices, publishing, and education. Microsoft Word, a popular word processor, has a user-friendly interface with components like the title bar, toolbar, ribbon, and workspace for efficient document management.

Uploaded by

Johnson A. Ayinnuowo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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WORD PROCESSING

Word processing means using the computer to create, edit, and print
document.

WORD PROCESSOR: A word processor is an electronic device or computer


software application, which performs the task of composition, editing,
formatting, and printing of documents.

TEXT DOCUMENT: Text document is something written, printed, or online


document that presents data in the form of an articles, letter, memorandum,
report, etc.

EXAMPLES OF WORD PROCESSOR


There are many word processing software packages available today, such as
WordStar, MS-word, Corel WordPerfect, WordPad, Notepad, WPS writer, etc

BASIC FEATURES OF WORD PROCESSOR


INSERT TEXT: Allows you to insert text anywhere in the document
DELETE TEXT: Allows you to erase characters, words, lines, or passages.
CUT AND PASTE: Allows you to remove a section of text from one place in a
document and insert it somewhere else
COPY: Allows you to duplicate a section of text
PAGE SIZE AND MARGINS: allows you to define various page size and
margins.
SEARCH AND REPLACE: Allows you to search for a particular word or phrase
and also replace one group of characters with another everywhere that first
group appears.
WORD WRAP: The word processor automatically moves to the next line when
you have filled one line with text.
HEADERS, FOOTERS, AND PAGE NUMBERING: Allows you to specify
customized headers and footers the word process will display at the top and
bottom of every page
FONT SPECIFICATION: Allows you to change font attributes within a
document.
SPELL CHECKER: A utility that allows you to check the spelling of words. It
will highlight any word that it does not recognize
THESAURUS: Allows you to search for synonyms without leaving the word
processor
WYSIWYG (what you see is what you get): With WYSIWYG, a document
appears the display screen exactly as it will look when printed.
PRINT: This allows you to send a document to a printer to get a hard copy.
HEADERS, FOOTERS AND PAGE NUMBERING: Allows you to specify
customized headers and footers that the word processor will put at the top
and bottom of every page. The word processor automatically keeps track of
page numbers so that the correct number appears on each page.

USES WORD PROCESSOR PACKAGES


1. Editing
2. Deleting
3. Formatting e.g text alignment, paper size alignment etc
4. Electronic storage
5. Word wrap
6. Save auto recover
7. Spelling Checker
8. Printing a document

APPLICATION AREAS OF WORD PROCESSING SOFTWARE


i. Offices
ii. Publishing
iii. Journalism
iv. Education
v. Articles

STEPS INVOLVED IN LOADING MICROSOFT WORD


There are many ways of loading Microsoft word:
a. If the icon of the package is on desktop, double click on it for it to open
b. If the icon is not on the desktop, follow the step below:
i. Click the Start Button
ii. Click on all program
iii. Select and click Microsoft office
iv. Select and click Microsoft Word
MS-WORD PROCESSING ENVIRONMENT
The MS-Word window is made up of many components that are displayed
onscreen at the start of the program, these include:
a. TITLE BAR: The title bar is the top part of the window displaying MS Word.
It indicates the task currently running. On its right are the minimize, restore
and close buttons.
b. TOOLBAR: These are rows of buttons or icons that represent commands.
They are grouped into what is known as Ribbon.
c. RIBBON: The Ribbon is a user interface element which was introduced by
Microsoft in Microsoft Office 2007. It is located below the Quick Access
Toolbar and the Title Bar. It comprises minimum of about eight tabs; Home,
Insert, Design, Layout, References, Mailing, Review and View. Each tab has
specific groups of related commands.
i. TABS: They are designed to be more task oriented. Tabs are quite
similar to the dropdown menu. Clicking on a tab displays the related
groups of commands.
ii. GROUPS: Each tab has several groups that show related commands.
iii. COMMANDS: A command is a button, clicking on which a certain
action could be performed.
d. WORK SPACE: it is the area where actual word processing is done.
e. STATUS BAR: bottom of the window it displays the status of the document
f. RULERS: The Microsoft word provides the user with vertical and horizontal
onscreen rulers that help user set tabs and indents.
g. SCROLL BARS AND BUTTONS: These are horizontal and vertical bars on
the borders of a window that the user drags to scroll upward, downwards, to
the right or left of a document.

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