Microsoft Word Tutorial

Here is the best Microsoft Word Tutorial for creating high-quality formatted documents. Learn
these skills carefully, and then use the knowledge you gain when writing your next important
document. You may even try practicing in Microsoft Word on your home computer to get the
hang of things. Otherwise, here we go.

With this tutorial, you will learn many skills that will come in handy, such as using templates,
basic document formatting, and inserting objects. Keep reading to find out more.

How to Find Recent Documents in Word

When you open Microsoft Word using the desktop shortcut, the startup screen will have a blue
panel on the left, which shows any documents that you have opened recently, sorted by most
recent. You can pin a document on this panel by navigating your cursor over to the right of a
document name to the small pin-shaped icon and clicking it. Click it again to unpin the item at
any time.

Now, that document will always come up when you open Word, regardless of recent activity.

Word Templates
The right half of the Word startup screen shows available document templates. There are
several basic options, but for more online templates, use the search bar at the top. Try a
generalized search, like “business” or “letters” for the most results.
How to Set a Default World Theme for Startup
To lessen the number of changes you must make when starting up Microsoft Word, you can set
a default color theme. Go to the Design tab, click Colors, then Customize Colors toward the
bottom of the drop-down menu. A separate box will appear. Create your new theme and press
Save. Now, click “Set as Default” under the Design tab.

How to Zoom

Use the View tab to zoom in or switch back to 100% visibility. Toward the middle of the ribbon
(top section of tools), there is a Zoom category, which has the zoom options you need plus
three alternate viewing options for viewing multiple pages at once. You can also zoom by
dragging the slider at the button right-hand corner of the screen.
Locating and Using the Tell Me Box

The search bar at the top of the Word window will help you find tools. For example, if you
cannot find the Adjust Margins button, you can search for “margins,” or even just “mar,” and it
will give a few suggestions for tools. The Tell Me feature saves a lot of time, especially if you are
just beginning to use Word and do not know the location of all the tools.

To customize the margins further, locate the Margins button under Layout. When you click
Margins, a Page Setup box will show up; this is where you can change the exact
measurements.

How to Add a Sidebar

First, change the margins to make the text pushed to one side of the document.
You can do this by going to Layout > Margins > Custom Margins… and then changing the right
margin to a larger number. Press Ok.

It should look like this:

The best way to add a sidebar is by going to Insert > Text Box and then selecting a style. There
are a few textboxes that have “sidebar” in the name that works best. Move the sidebar around
by clicking and dragging it.

To switch the next page back to regular margins, go to the Insert tab, click Margins, then click
Custom Margins at the bottom of the menu. In the page setup box, change the margins, and
then select “This point forward” before hitting Ok.
Quote Box
Use a textbox to insert a relevant quote in the center of a page. You can change the formatting
after selecting a style in the Insert tab.

You can also use a shape as a quote box. Under Insert, select Shapes, and then choose the
shape you want. Adjust it to a reasonable size by clicking and dragging on one of the corners
and then use the layout options box next to it to select “Fix position on page” and change the
text wrapping.

To make the text around the shape look nicer, select all the text in the document, and then click
the Justify button on the home tab. The Justify option is next to the other alignment buttons in
the Paragraph section.
Editing Text
The fastest way to edit text is to select the text OR right-click. Editing tools should appear, like
this:

You can change the font style, size, color, boldness, or other settings right there. Otherwise, use
the font settings on the Home tab.

Click the small arrow in the bottom right-hand corner of the Font section in the ribbon to pull up
even more font settings. You can also use these settings to set a default font.
How to Insert Filler Text
If you want to fill part of a document with random text, like when displaying a template, type the
following statement anywhere:

Change the number according to how much randomized text you need. Then, press ENTER. It
should look something like this:

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.
Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet commodo
magna eros quis urna.
(This small bit of random text is from using the lorem statement with a 1 in the parenthesis.)

Line Spacing

To change the space in-between lines of text, find the Line Spacing Options button on the Home
tab. The icon looks like this:
It will display several options for line spacing so that you can change it to either single (1.0) or
double (2.0) or another line spacing distance.

Numbered and Bulleted Lists

To make a numbered or bullet point list, select one or a few lines of text and then click either the
Bullets or Numbering icon in the Paragraph section of the Home tab. Once you hit the button
icon once, you do not have to keep hitting it to add more lines, you simply continue typing and
then hit enter when you want to continue onto the next point.
When you make a list, there is a way to start typing on a secondary level. With the appropriate
lines of text selected (that are bulleted or numbered already), click either Increase Indent or
Decrease Indent to change the level of indention. You can find these buttons to the right of the
bullet list tools.

Spell Checking
If autocorrect is already on, which it usually is by default, spelling errors will correct themselves
as you type. Unfortunately, the autocorrect feature does not always pick up on errors.
Uncorrected, misspelled words show a squiggly red line underneath, and you can quickly fix it
by right-clicking and selecting an option from the drop-down list.

The Review tab is something you can use for more help with grammar and editing. On the left
side of the review tab, you can use the Check Document button to scan the document for
spelling and grammar errors.
The Thesaurus is another excellent tool, which is right next to the Check Document button. Click
Thesaurus and then highlight a word to see synonyms; these will show up on the right side of
the screen. Click a word in the Thesaurus to insert it in place of the word you highlighted.

How to Insert a Hyperlink

You can add a clickable link to a line of text. To insert this hyperlink, highlight some text and
then right-click and press Link. A dialog box will appear in the center of your screen, which will
allow you to enter the URL address that you want to use as a hyperlink. Once you add the
hyperlink, whoever accesses the document can Control+Click on it to go straight to the website.
Drop Caps
A drop cap can make a text document look more attractive, whether it is the start of a new
chapter in a book or the beginning of an article. The Drop Cap tool is in the Text section of the
Insert Tab.

Typically, you will use the “Dropped” drop cap choice; although, there are a few different options
for styles of drop caps.

How to Insert WordArt

WordArt is another fun tool for making a document more enjoyable to read. The WordArt tool is
in the same section as the Drop Cap tool on the Insert Tab.

Highlight a word or sentence, then click WordArt and select a style. You can move the created
WordArt image around the same as you would a picture.
SmartArt
You can also insert SmartArt. SmartArt is on the Insert tab in the Illustrations section. Click the
SmartArt button and then find the right art for what you need in the box that pops up. Once you
insert SmartArt, click in one of the text areas and type what you want.

How to Insert a YouTube Video

On the Insert tab, click Online Video. Now, you can search YouTube for a video through the box
that pops up, or you can insert an Embed Code from the web.

Insert and Format Pictures

To insert a picture from your computer, go to the Insert tab and select the Pictures tool; this will
bring up a dialog box that will let you search a picture in your computer files. Click Insert when
you find the image you want to use, and the picture will insert itself.

You can resize the picture by clicking and dragging one of its corners. Make sure you have the
picture selected first, which you can do by clicking it once.

Layout options are available for inserted images. The quickest way to change the layout is to
select the picture and then click the little box just to the right as you see here:

That box brings up Layout Options. Each of these options has a different way that it adjusts text
when you move the image around the document.
When you have a picture selected, there are tons of different effects you can add. Picture styles
are good to use, and you can preview them by just hovering the mouse over one before clicking.

Inserting Shapes
Go to Insert > Shape. The settings are similar to formatting a picture. If you want to overlap the
shape onto a picture, move it in the right spot, and then right-click to choose either Send to
Front or Send to Back, which will reorganize which image is showing first. These options are
also on the formatting tab; menus that pop up when you right-click are just more convenient.
Group multiple images by holding shift while selecting each one, right-click, then select Group.

Customizing Margins and Page Layout

You can change margins by using the Margins tool on the Layout tab. There are a few default
options that you can use, but you can also create custom margins to make more specific
adjustments.

Page Layout options are right next to the Margins tool. Use these options to change the
document to a portrait or landscape layout. The landscape layout pretty much turns the page on
its side so that it is wider than it is tall.

Change the page size on the Layout tab by clicking Size over on the left.
How to Add a Blank Page
The easiest way to add a blank page is to insert a page break. You can click Page Break at any
point in the document, and it will jump the cursor down to the next blank page. This tool is under
the Insert tab.
Inserting a Header or Footer
The header and footer tools are also on the Insert tab. Use these to add information that you
want to show on every page of the document.

Printing
When you are finished, you can then print the document by going to File > Print. It will bring up
some options you can change as to which pages you want printed, the printer it will print to, and
orientation. Click Page Setup at the bottom to pick more specific criteria for printing.

How to Save as PDF

To save a document as a PDF file, you can click Save As in the File tab. If you have the “Save
As Adobe PDF” button, use that. Otherwise, go to Save As, and select the PDF document type
before hitting Save.