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Practical 4 Spreadsheet

This document outlines a practical exercise for creating a spreadsheet using applications like MS Excel or Google Sheets, focusing on data entry, basic calculations, and formatting. It provides step-by-step instructions for entering student data, calculating percentages and average marks, and enhancing readability through formatting. The exercise concludes that spreadsheets are effective tools for organizing and analyzing numerical data.

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Mohsin Khan
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7 views2 pages

Practical 4 Spreadsheet

This document outlines a practical exercise for creating a spreadsheet using applications like MS Excel or Google Sheets, focusing on data entry, basic calculations, and formatting. It provides step-by-step instructions for entering student data, calculating percentages and average marks, and enhancing readability through formatting. The exercise concludes that spreadsheets are effective tools for organizing and analyzing numerical data.

Uploaded by

Mohsin Khan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Practical 4: Creating a Spreadsheet and Performing Calculations

Aim:
To create a spreadsheet using a spreadsheet application (MS Excel/Google
Sheets/LibreOffice Calc) and perform basic calculations.

Objective:
- Learn to enter data into a spreadsheet.
- Perform basic calculations using formulas and functions.
- Format the spreadsheet for better readability.

Software/Hardware Required:
- A computer with Microsoft Excel, Google Sheets, or LibreOffice Calc installed.

Theory:
A spreadsheet application allows users to organize data in tabular form and perform
calculations using formulas and built-in functions. Common spreadsheet features include:
- Cells – Small rectangular boxes where data is entered.
- Rows and Columns – Rows are horizontal (1,2,3…), and columns are vertical (A, B, C…).
- Formulas – Used to perform calculations (e.g., =A1+B1).
- Functions – Predefined formulas like SUM(), AVERAGE(), etc.

Procedure:

Step 1: Creating a New Spreadsheet


1. Open MS Excel, Google Sheets, or LibreOffice Calc.
2. Click on "Blank Spreadsheet" to create a new file.

Step 2: Entering Data


1. In Row 1, enter column headings:
- A1: Name
- B1: Subject
- C1: Marks
- D1: Total Marks
- E1: Percentage
2. Enter sample student data from Row 2 onwards. Example:

Name Subject Marks Total Marks Percentage


Ali Maths 78 100 (To be
calculated)
Fatima Science 85 100 (To be
calculated)
Rahul English 90 100 (To be
calculated)

Step 3: Performing Calculations


1. Calculate Percentage:
- Click on E2 and type the formula: = (C2 / D2) * 100
- Press Enter to see the percentage.
- Drag the fill handle (bottom-right corner of E2) to copy the formula for other rows.

2. Find the Average Marks:


- Click on a new cell (e.g., C6) and enter: =AVERAGE(C2:C4)
- Press Enter to see the average marks.

Step 4: Formatting the Spreadsheet


- Bold the column headings (A1 to E1) for clarity.
- Center-align the percentage column.
- Change the font size to 12 for better readability.
- Set percentage format for the percentage column:
- Select column E > Click on Format > Choose Percentage (%).

Step 5: Saving the Spreadsheet


1. Click on File > Save As.
2. Name the file "Student Marks.xlsx" or "Student Marks.csv".
3. Select a location and click Save.

Observations:
- The spreadsheet successfully calculated percentages using formulas.
- The average marks function worked correctly.
- Formatting improved the readability of the data.

Conclusion:
Using a spreadsheet, we can efficiently organize and analyze numerical data. Basic formulas
and functions help in performing quick calculations, and formatting enhances data
presentation.

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