ANNEXURE I

GUIDELINES FOR UPLOADING THE PHOTOGRAPH, SIGNATURE & OTHER DOCUMENTS

The following documents are required to be uploaded by the candidate:

 DOB Proof: 10th marksheet/ certificate (PDF)

 Educational Certificates: Relevant Mark-Sheets/Certificate (PDF) (All Educational Certificates should be scanned in a single PDF file)
 Work experience certificates (PDF) if applicable (PDF)
 Caste/ Category Certificate (PDF) if applicable (PDF)
 PWD certificate, if applicable (PDF)

Before applying online, a candidate will be required to have scanned (digital) image of the above documents as per the specifications given below:-
 All Documents must be in PDF format.
 Page size of the document to be A4.
 Size of the file should not be exceeding 500 KB.
 In case of Document being scanned, please ensure it is saved as PDF and size not more than 500 KB as PDF. If the size of the file is more than
500KB, then adjust the setting of the scanner such as the DPI resolution, no. of colors etc., during the process of scanning. Please ensure that
Documents uploaded are clear and readable.

GUIDELINES FOR PHOTOGRAPH CAPTURE

 In addition to the above photograph, candidates will also be required to capture and upload their live photograph either by using webcam or
mobile phone.
 On selecting “Capture Photo” option, candidates’ webcam will be activated allowing them to click their picture, which will get auto uploaded in
the application form.
 On selecting “Click here to Scan” option, candidates can use their mobile phone to scan the QR code, which will redirect to a website, allowing to
click photograph on their mobile phone. On selecting the taken picture, photograph will get auto uploaded in the application form.

Do’s and Don’ts of Photo Capture

Do’s:
Ensure the photo is captured against a light coloured, preferably white background and there is adequate light.
 Look straight at the webcam/ camera.
 Photograph should be of passport size.
Don’ts :
 Small size photograph not to be clicked/ uploaded.
 Coloured glasses or sunglasses/ Cap should not be worn.
 Shadow on face/ not facing the camera/ distorted face/ face covered with mask / blurred image.
 Photo not taken in dark/ improper background.

GUIDELINES FOR SCANNING THE PHOTOGRAPH (4.5cmX3.5cm) & SIGNATURE:

Before applying online, a candidate will be required to have a scanned (digital) image of his/ her photograph and signature as per the specifications given
below:-

(i) Photograph Image :-

 Photograph must be a recent passport style colour picture.
 Make sure that the picture is in colour, taken against a light coloured, preferably white background.
 Look straight at the camera with a relaxed face.
 If the picture is taken on a sunny day, have the sun behind you, or place yourself in the shade, so that you are not squinting and there are no
harsh shadows.
 If you have to use flash, ensure there’s no “red-eye”.
 If you wear glasses make sure that there are no reflections and your eyes can be clearly seen.
 Caps, hats and dark glasses are not acceptable, religious headwear is allowed but it must not cover your face.
 Dimensions 200 x 230 pixels (preferred)
 Size of the file should be between 20kb – 50kb.
 Ensure that the size of the scanned image is not more than 50kb. If the size of the file is more than 50kb, then adjust the settings of the scanner
such as the DPI resolution, no of colours etc during the process of scanning.

(ii) Signature Imaging :-

 The applicant has to sign on white paper with Black Ink Pen.
 The signature must be signed only by the applicant and not by any other person.
 The signature will be used to put on the Call letter and wherever necessary.
 If the applicant’s signature on the answer script at the time of the examination does not match the signature on the Call letter, the applicant
will be disqualified.
 Dimensions 140 x 60 pixels (preferred)
 Size of the file should be between 10kb – 20kb.
 Ensure that the size of the scanned image is not more than 20kb.
 Signature in CAPITAL LETTERS shall NOT be accepted

(iii) Guidelines for scanning of photograph, signature & documents :-

1. Set the scanner resolution to a minimum of 200 dpi (dots per inch).

1
 2. Set the colour to True Colour
3. Crop the image in the scanner to the edge of the photograph/ signature, then use the upload editor to crop the image to the final size (as
specified above).
4. The image file should be JPG or JPEG format. An example file name is: image01.jpg or image01.jpeg. Image dimensions can be checked by
listing the folder files or moving the mouse over the file image icon.
5. Image dimensions can be checked by listing the folder/ files or moving the mouse over the file image icon.
6. Candidates using MSWindows/ MSOffice can easily obtain photo and signature in .jpeg format not exceeding 50kb and 20kb respectively by
using MSPaint or MSOffice Picture Manager. Scanned photograph and signature in any format can be saved in .jpg format by using ‘Save As’
option in the File menu and size can be reduced below 50kb (photograph) & 20kb (signature) by using crop and then resize option (Please
see point (i) & (ii) above for the pixel size) in the ‘Image’ menu. Similar options are available in other photo editor also.
7. If the file size and format are not as prescribed, an error message will be displayed.
8. While filling in the Online Application Form, the candidate will be provided with a link to upload his photograph and signature.

PROCEDURE FOR UPLOADING THE PHOTOGRAPH, SIGNATURE & DOCUMENTS:-

(i) There will be separate links for uploading Photograph, Signature & Documents.
(ii) Click on the respective link ‘Upload’.
(iii) Browse and select the location where the scanned photograph, signature or document files has been saved.
(iv) Select the file by clicking on it & click the ‘Upload’ button.
(v) Click Preview to confirm the document is uploaded and accessible properly before submitting the application. If the file size and format are
not as prescribed, an error message will be displayed.
(vi) Once uploaded/ submitted, the Documents uploaded cannot be edited/ changed.
(vii) After uploading the photograph/ signature in the online application form candidates should check that the images are clear and have been
uploaded correctly. In case the photograph or signature is not prominently visible, the candidate may edit his/ her application and re-upload
his/ her photograph or signature, prior to submitting the form. If the face in the photograph or signature is unclear the candidate’s application
may be rejected.

Your Online Application will not be registered unless you upload your photograph, signature & documents as specified.

Note :-

1. In case the face in the photograph or signature or documents is unclear, the candidate’s application may be rejected.
2. After registering online, candidates are advised to take a printout of their system generated online application forms.
In case, the photograph or signature or documents is/ are not prominently visible, the candidate may edit his/her application and re-load his/ her photograph
or signature or documents, prior to submitting the form.