MS PowerPoint Tutorial

MS PowerPoint tutorial provides basic and advanced concepts of PowerPoint.

Our PowerPoint tutorial is designed for beginners and professionals.

Microsoft PowerPoint is a computer application program written by Microsoft.

It mainly used to Design for Presentation.

What is PowerPoint
Microsoft PowerPoint, usually just called the PowerPoint, is a software
program developed by Microsoft to produce effective presentations. It is a
part of Microsoft Office suite. The program comprises slides and various tools
like word processing, drawing, graphing and outlining. Thus it can display
text, table, chart, graphics and media in the slides.

Features of PowerPoint
Microsoft PowerPoint is a professional presentation program that allows the
user to create a "presentation slide" that can be displayed on the computer
screen through a projector that is plugged into the computer. There are
three main features of the Microsoft PowerPoint window that you need to
focus upon while learning PowerPoint. These features are Microsoft Office
Button, Quick Access Toolbar and Ribbon. Some of the other important
features of PowerPoint are:

o Ribbon: PowerPoint has a new,

intuitive user interface called the

Ribbon that helps you create better
presentations much more quickly than
 you could in earlier versions of
PowerPoint.

o Live Preview: PowerPoint takes

advantage of the live preview feature

to review your formatting choices
before you apply them.

o Create Dynamic

Presentations: PowerPoint quickly

creates dynamic and great looking
presentations using the redesigned
user interface and new graphics
capabilities.

o Video Capabilities: One of the

attractive features of Microsoft

PowerPoint is that it allows you to use
video in your presentations. With this
software, you can embed a video clip
into one of your slides and use it
during the slideshow. When you
embed the video, you can also
perform a number of editing functions
which will allow you to alter the video
to your needs for the presentation.

o Apply a consistent look and feel in

one click: PowerPoint themes help

you change the look and feel of your
entire presentation with just one click.
PowerPoint comes with new themes,
layouts and Quick Styles that offer you
 a wide range of options when you are
formatting your presentations.
Changing the theme of your
presentation not only changes the
background colour but the colour of a
diagram, table etc and even the style
of any bullet points within a
presentation.

o Sharing: Another feature of Microsoft

PowerPoint is the ability to share

presentations with other individuals in
different locations.

o Dynamically modify shapes, text,

and graphics with new tools and

effects: You can now manipulate and
work with your text, tables, charts and
other presentation elements in much
richer ways than ever before.

o Special Effects: When creating a

presentation, one of your jobs as a

presenter is to keep the attention of
your audience. If you create a plain
presentation without any flair, your
subjects may not pay attention for
long. With Microsoft PowerPoint, you
can use a number of special effects to
enhance the quality of your
presentations.

o Reduce your document sizes and

 improve file recovery at the same
time: The new compressed Microsoft
PowerPoint XML Format offers a
dramatic reduction in file size, while
offering an improvement in data
recovery for damaged files.

o Support other file

formats: PowerPoint enables support

for other file formats, such as PDF and
XPS.
Microsoft Office Button
Microsoft Office Button is located on the
upper-left corner of the PowerPoint
window.

See the image:

When you click the button it displays a

menu with multiple options to perform
different tasks.

See the image:

New: To create a new presentation

Open: To open an existing presentation

Save: To save changes made in the open

presentation

Save As: To save the presentation with

a specific name to a preferred location in
the computer

Print: To print the hard copy of the open

presentation

Prepare: To prepare the presentation for

distribution

Send: To send the copy of the

presentation to others

Publish: To distribute the presentation

to others

Close: To close the open presentation

Creating a Presentation
When you open PowerPoint window by
default a slide appears. The slide has two
placeholders or text boxes. Additional
text boxes can be added from the Insert
tab.

To start creating presentation click on

the placeholder or text box a blinking
cursor will appear. Then type the title
and click outside the box. The text box
will disappear.

See the image.

In a similar way, add text or subtitle to

the other text box.
See the image:

Click outside the text box and the slide

will look like the image given below:
How to Add Slide
There are multiple ways to add slide in
PowerPoint presentation. The frequently
used option is to click the New Slide
button.

See the image:

The other ways to add a slide are: Office

Themes, Duplicate Selected Slide and
Reuse Slides.

1) Using Office Themes to add slide:

o Select the slide next to which you

want the new slide to appear

o In Home tab, click the drop-down

arrow on the New Slide button

o It will display the office themes

o Select the slide choice that suits your

requirement

See the image:

2) Using Duplicate Selected Slide
option to add slide:

o Select the slide you want to duplicate

o In Home tab, click the drop-down

arrow of New Slide button

o Left click the Duplicate Selected Slide

See the image:

3) Using Reuse Slides option to add
slide:

o Select the slide next to which you

want the new slide to appear

o In Home tab, click the drop-down

arrow of New Slide button

o Select the Reuse Slides option

o Click on Browse then click on Browse

File

o Select the slide from the presentation

that you want to import

See the images:

How to Apply Themes
Themes are design templates that make the presentation colorful and stylist.
With a single click you can apply a theme to the entire presentation.

o Open the Design tab

o Locate the Themes group

o Click the desired theme

o Theme will be added to the entire presentation

To see all available Themes click the drop- down arrow on the right bottom
corner of the Themes group.

How to Apply or Change Color in Themes

o Open the Design tab

o Click the drop-down arrow next to Colors in the Themes group

o With a left click select the desired color set

o To create new color set click the Create New Theme Colors

See the image:

How to Change the Background of a Theme
o Open the Design tab

o Locate the Background group

o Click the Background Styles button

o Select the desired background style

See the image:

How to Delete Text
Two simple ways to delete text are:

o Place the cursor next to the text then press the backspace key, as the cursor

moves left it starts deleting text.

o Keep the cursor next to text then left click the mouse and without releasing

the mouse drag it over the text to select it. Then press the Delete key.

How to Format Font Size

o Select the text you want to modify

o Open the Home tab and locate the Font group

o In Font group click the drop-down arrow next to font size option

o A list of various font sizes appears

o Move the cursor over the list and select the desired font size

See the image:

How to Format Font Style
o Select the text you want to modify

o Select Home tab and locate the Font group

o In Font group click the drop-down arrow next to font style option

o A list of font styles appears

o Move the cursor over the list and select the desired font style

See the image:

How to Format Text Color
o Select the text you want to change

o In Home tab locate the Font group

o In Font group click the drop-down arrow next to font color icon

o Font color menu appears

o Select the desired font color

See the image:

How to Change Text Alignment
o Select the text

o In Home tab locate the Paragraph group

o There are four alignment options at the bottom of Paragraph group

o Select the desired alignment option

The four alignment options are:

o Align Text Left: Aligns text towards left margin

o Center: Brings the text at center

o Align Text Right: Aligns text towards right margin

o Justify: Aligns text towards both left and right margin

See the image:

How to Insert a Text Box
In addition to placeholders you can insert text boxes in the slide. To add a
text box follow the below listed steps.

o Open the Insert tab

o In Text group click the Text Box command

o Click on the slide and drag the cursor until text box takes the desired width

o Then release the mouse

See the image:

You can move and resize the text box. To move the text box click in the box
and drag the mouse to the desired location.

See the image:

To resize the text box click the circle or square sizing handles of text box and
drag the mouse to give it desired size.

See the image:

How to Insert Picture and Clip Art
To Add Picture:

o Click the Insert tab

o In Illustrations group click on the Picture button

o Insert Picture dialogue box appears

o With a click select the desired picture

o Click Insert, the picture will be added to the slide

o Click and drag the picture to move it to desired location

See the image:

To Add Picture:

o Click the Insert tab

o In Illustrations group click the Clip Art button

o Clip Art task pane appears on the right side

o In task pane you will notice three fields: Search for, Search in, Results should

be

See the image:

In "Search Field" you can enter the keyword related to clipart you want to
insert

In "Collection Field" click the drop-down arrow. It gives four options. Choose
the option that suits your requirement.

See the image:

In "Results should be" filed click the drop-down arrow, you will find five
options. Choose the option that suits your requirement.

See the image:

Now click the "Go". Clip Art menu will appear. Select the desired clip art or
click the drop- down arrow next to clip art, it will display Insert option to add
the clip art.
How to Insert Table
o Place the cursor on the slide where you want to insert the table

o Click the Insert tab, it will display Tables group on the left

o Click the Table button, it will display four options to insert the table:

1) Highlight the Number of Rows and Columns

You will see small boxes on top, select the boxes corresponding to number of
rows and column that you want in your table.

See the image:

2) Insert Table

Click the Insert Table option and enter the number of rows and columns then
click ok.

See the image:

3) Draw Table:

Click the Draw Table option and place the cursor on slide. Cursor changes
into a pencil. Click and drag the pencil to draw a table border.

See the image:

4) Excel Spreadsheet:

Click the Excel Spreadsheet option. Worksheet will appear in the slide, drag
it to get the desired number of rows and columns.

See the image: