UNIT 4:

Working With Excel’s

Conditional And
LookUp Function
SUBMITTED BY:
PRACHYODITA KAR (24117004)
B.A. PSYCHOLOGY
SCHOOL OF LIBERAL STUDIES
Submitted to:
Prof. somnath kumar mishra
 NAME RANGES
In Excel, a named range is a range of cells that has been given a
specific name. This can make formulas and references easier to
read and understand.
Here are some benefits and uses of named ranges:
Easier to read formulas: Instead of using cell references like
$A$1:$B$10, you can use a named range like SalesData.
Simplifies complex formulas: Named ranges can break
down complex formulas into more manageable parts.
Improves formula consistency: Using named ranges ensures
consistency in formulas across worksheets.
Enhances flexibility: Named ranges can be easily updated or
changed without affecting formulas.
 CREATING A
NAMED RANGE IN EXCEL:
1. Select the range of cells.
2. Go to the "Formulas" tab.
3. Click "Define Name" and enter the name.
 IF() FUNCTION
The IF() function is a fundamental construct in programming,
used for conditional logic. Here's a brief overview:
Purpose: The if() function allows you to execute a block of code
only if a specific condition is met.
How it works:
1. The condition is evaluated as true or false.
2. If the condition is true, the code inside the if block is
executed.
3. If the condition is false, the code inside the if block is
skipped.
Common use cases:
Validating user input
Handling errors
Implementing logic based on specific conditions
Controlling program flow
Syntax: IF(Logical_test, Value_)if_true, [Value_if_false])
EXAMPLE: “=IF(C2<40,"YES","NO")” works:
1. C2 is the cell containing the grade.
2. <40 is the condition. If the grade is less than 40, the student
gets grace marks.
3. "YES" is returned if the condition is true (grade < 40).
4. "NO" is returned if the condition is false (grade ≥ 40).
 NESTING FUNCTIONS
Nesting functions in spreadsheets allows you to perform more
complex calculations by embedding one function within another.
EXAMPLE: Suppose you want to evaluate student grades with the
following criteria:
1. Grade < 40: "Fail"
2. Grade ≥ 40 and < 70: "Pass"
3. Grade ≥ 70: "Excellent"
4. You can use nested IF() functions like this: =IF(C2<40, "Fail",
IF(C2<70, "Pass", "Excellent"))
 NESTING EXCEL’S AND()
FUNCTION WITHIN THE IF()
FUNCTION:
Nesting the IF function with the AND function in Excel allows you
to test multiple conditions before returning a result.
Syntax: =IF(AND(Logical1, Logical2), value_if_true, value_if_false)
Let's use the formula: =IF(AND(C2>50, G2<5), "YES", "NO")
Here:
1. C2>50 checks if the Grade is greater than 50.
2. G2<5 checks if the Rank is less than 5.
3. If both conditions are met (Grade > 50 and Rank < 5), the result
is "YES". Otherwise, it's "NO".
 USING EXCEL’S FUNCTIONS
1. COUNTIF()- The COUNTIF function in Excel counts the
number of cells in a range that meet a specified condition.
Syntax: =COUNTIF(range, criteria)
 USING EXCEL’S FUNCTIONS
2. SUMIF()- The SUMIF function in Excel sums the values in a
range that meet a specified condition.
Syntax: =SUMIF(range, criteria, [sum_range])
 IFERROR FUNCTIONS
Some common uses of the IFERROR function:
1. Hiding error messages: Replace error codes like #N/A, #DIV/0!,
or #VALUE! with a custom message or value.
2. Returning a default value: Use IFERROR to return a specific
value, like 0 or blank, when a formula results in an error.
3. Simplifying formulas: Wrap complex formulas with IFERROR
to handle potential errors and make your spreadsheet more user-
friendly.
Common error types IFERROR can handle:
#N/A
#DIV/0!
#VALUE!
#REF!
#NAME?
 VLOOKUP() FUNCTION
The VLOOKUP function in Excel searches for a value in a table and
returns a corresponding value from another column.
Syntax: =VLOOKUP(lookup_value, table_array, col_index_num,
[range_lookup])
 HLOOKUP() FUNCTION
The HLOOKUP function in Excel searches for a value in a row and
returns a corresponding value from another row.
Syntax: =HLOOKUP(lookup_value, table_array, row_index_num,
[range_lookup])
 INDEX() FUNCTION
The INDEX function in Excel returns a value at a specified position
in a range.
Syntax: =INDEX(range, row_num, [column_num])
 MATCH() FUNCTION
The MATCH function in Excel returns the relative position of a
value within a range.
Syntax: =MATCH(lookup_value, lookup_array, [match_type])
 INDEX() AND MATCH()
FUNCTIONS COMBINED
The INDEX and MATCH functions can be combined to create a
powerful lookup formula in Excel.
Syntax: =INDEX(return_range, MATCH(lookup_value,
lookup_range, [match_type]))
 DYNAMIC HLOOKUP() WITH
THE MATCH() FUNCTION
You can create a dynamic HLOOKUP with the MATCH function to
search for a value in a row and return a corresponding value from
another row.
Syntax: =INDEX(return_range, row_num, MATCH(lookup_value,
header_range, 0))
THANK
YOU