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EDPM GRADE 7 Online Notes

The document outlines three types of data processing documents: machine readable documents, source documents, and turnaround documents. Machine readable documents are those that can be interpreted by computers, while source documents serve as the original records of financial transactions. Turnaround documents are created by computers for data entry and are filled in by users before being re-entered into the system.

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24 views2 pages

EDPM GRADE 7 Online Notes

The document outlines three types of data processing documents: machine readable documents, source documents, and turnaround documents. Machine readable documents are those that can be interpreted by computers, while source documents serve as the original records of financial transactions. Turnaround documents are created by computers for data entry and are filled in by users before being re-entered into the system.

Uploaded by

Merecia Smith
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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EDPM GRADE 7

DATA PROCESSING DOCUMENTS

Some of the documents used in data processing include:


 machine readable documents
 source documents
 turnaround documents
Machine Readable Documents
Data or instructions that can be read through an electronic device for interpretation and manipulation
by a computer, i.e. documents that are read directly and understood by the computer.

Examples of machine readable media include:


 magnetic disks,
 cards
 tapes and drums
 punched cards and paper tapes
 optical disks
 barcode
 magnetic ink
Common machine-readable devices that facilitates this process include:
 magnetic strip reader
 disk drive
 laser scanner
 processing waveforms
 barcode reader
 document scanners and sensors
 Optical character recognition (OCR) can be used to enable machines to read information
available to humans
Source Document

Every time a business is involved in a financial transaction, a paper trail is generated. This paper trail
is referred to in accounting as a source document. Source documents is the original record of a
transaction. Whether checks are written to be paid out, sales are made to generate receipts, billing
invoices are sent by suppliers, or work hours are recorded on an employee’s time sheet – all the
respective documents are source documents. All source documents should be kept and stored for
future reference.

In the past, source documents were printed on paper. Today, the source documents may be an
electronic record. However data on a source document need to be converted into a machine-readable
form before it can be processed by a computer.

In its simplest form, a source document generally contains the following information:
 The date of the transaction
 The total amount of the transaction
 A description of the transaction
 One or more authorizing signatures
Turnaround Document
This is a document that has been created by a computer to be used for data entry. It is a called a
turnaround document because once it has been filled in by users it is then used for input back into the
computer. An example of a turnaround document is the mark sheet that is filled in by your teacher.
The mark sheet is generated by the computer, filled in by the subject teacher and then used for input
back into the computer so that reports can be printed.

Optical mark recognition and optical character recognition are often used together in a turnaround
document.
A turnaround document is a document which:
 Has some information printed onto it by a computer.
 Has more information added to it by a human.
 Is fed back into a computer to transfer the added information into the computer.

Reference Links
http://www.businessdictionary.com/definition/machine-readable.html
https://simplicable.com/new/machine-readable
https://www.webopedia.com/TERM/M/machine_readable.html
https://www.ventureline.com/accounting-glossary/T/turnaround-document-definition/
http://ictsmart.tripod.com/ict4/print/partdctd.htm
https://www.accountingcoach.com/blog/what-is-a-source-document
https://corporatefinanceinstitute.com/resources/knowledge/accounting/source-documents/

EDPM QUESTION 1

State 5 example for each type of document read.

A quiz will be given on this topic next.

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