Advance Java Development Lab

MINI PROJECT REPORT

on
University Management System
Submitted by

Rachit Gupta (2021BCSE07AED032)

Manavi Sreedhar (2021BCSE07AED047)
Debo Priya Ghosh (2021BCSE07AED001)
Bipasha Pal (2021BCSE07AED004)
Ayushi Singh (2021BCSE07AED005)

In partial fulfillment of the award of the degree of

BACHELOR OF TECHNOLOGY
In
COMPUTER SCIENCE AND ENGINEERING
Under the Supervision of
Prof. Tamilarasi R

ALLIANCE COLLEGE OF ENGINEERING AND

DESIGN ALLIANCE UNIVERSITY, BENGALURU
APRIL- 2024

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 CERTIFICATE

This is to certify that the mini project work entitled “University Management System” is the
bonafide work done by Rachit Gupta (2021BCSE07AED032), Manavi Sreedhar
(2021BCSE07AED032), Debo Priya Ghosh (2021BCSE07AED001), Bipasha Pal
(2021BCSE07AED004), Ayushi Singh (2021BCSE07AED005) submitted in partial fulfilment of the
requirements for the award of the degree Bachelor of Technology in Computer Science and
Engineering during the year 2023-2024

Guide: Prof. Tamilarasi R

Assistant Professor, CSE

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 ABSTRACT

Effective administration of university resources and data is critical in today's educational environment to
guaranteeing smooth operations and improving student performance. The University Management System
(UMS) described in this abstract was created with Swing for the graphical user interface (GUI) and Java
Database Connectivity (JDBC) for database interaction.

The University Management System seeks to optimise a number of university-related administrative

procedures, such as result processing, faculty assignments, course management, and student enrolment. The
system's utilisation of JDBC enables smooth communication with a relational database management system
(RDBMS), guaranteeing reliable data administration, retrieval, and storage functions.

Administrators, teachers, and students can interact with the system through an easy-to-use interface thanks
to the GUI toolkit, the Swing framework. Its user-friendly graphical elements—buttons, menus, and forms—
allow users to accomplish a wide range of tasks, including student registration, course assignment, report
generation, and academic information access.

The University Management System's salient characteristics comprise:

1. Student management is the process of making registration, enrollment, and academic record management
easier for students.

2. Course management: Giving administrators the ability to define requirements and credits, as well as
create, update, or remove courses.

3. Keeping track of teaching schedules, assigning courses, and managing faculty profiles are all part of
faculty management.

4. Processing results includes creating transcripts, academic performance reports, and processing and
publishing student grades.

5. Administrative Tools: Offering system configuration, data backup, and user management administrative
features.

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Swing and JDBC integration makes it possible to create a stable, cross-platform university management
system. While Swing makes it easier to create a user interface that is both responsive and easy to use,
leveraging JDBC guarantees database independence and compatibility with a variety of RDBMS platforms.
In the end, this combination enables universities to improve academic operations management in terms of
correctness, efficiency, and transparency.

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 INTRODUCTION

Universities face the difficulty of effectively handling a wide range of responsibilities in the modern
educational environment, from faculty administration and result processing to student registration and
course scheduling. The introduction of digital technology has made it possible to create complex systems
that optimise these administrative procedures, which has resulted in the creation of University Management
Systems (UMS). These systems function as centralised platforms for resource allocation optimisation within
educational institutions, stakeholder communication, and academic data management.

An overview of the University Management System (UMS) created with Java Database Connectivity
(JDBC) and Swing, a Java GUI toolkit, is provided in this introduction. The system offers an easy-to-use
interface for effectively managing academic operations, catering to the various needs of students, teachers,
and administrators at universities.

JDBC facilitates smooth communication with a relational database at the backend, enabling reliable data
retrieval, storage, and manipulation. This guarantees that, while preserving database independence and
cross- platform compatibility, the UMS can handle the intricate data structures present in academic
environments, such as student records, course details, and faculty information.

In addition to database connectivity, the Swing framework makes it easier to create a graphical user
interface that is easy to use while engaging with the UMS. Users may easily complete a variety of tasks,
such as student registration, course management, faculty assignments, and result processing, with the use of
simple graphical elements like buttons, menus, and forms.

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 SYSTEM REQUIREMENTS

Operating System Compatibility: Windows, macOS, and Linux are among the popular operating systems
with which the application should be compatible.

Java Development Kit (JDK): In order to compile and execute Java code, users must have JDK installed
on their computers. The JDK version ought to operate with the Swing and JDBC frameworks.

Relational Database Management System (RDBMS): MySQL, PostgreSQL, Oracle, SQLite, and other
RDBMS platforms should all be supported by the application. The selected RDBMS must be installed and
configured by the users.

JDBC Driver: The application's classpath needs to contain the configured and appropriate JDBC driver for
the chosen RDBMS. This makes it possible for JDBC to connect to the database and operate on it.

Swing GUI Environment: The system needs a Java GUI environment because Swing is used to create the
graphical user interface. Usually, the JDK installation includes this.

Hardware Requirements: The number of concurrent users and usage volume determine the hardware
requirements. Generally speaking, a basic PC or laptop with enough RAM and processing capability to run
the Java programme without any issues is adequate.

Network Connectivity: If the programme is meant to be accessed via a network, users must have a reliable
network connection in order to access it from various places on the network.

Security Measures: To safeguard sensitive data within the application, it is imperative to implement the
necessary security measures, such as authorization, encryption, and authentication.

The Java programme with JDBC and Swing components can offer a stable and user-friendly platform for data
management, information systems, and other uses by guaranteeing compliance with certain system
requirements.

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CODE

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RESULT (OUTPUT)

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 CONCLUSION

In summary, creating a University Management System (UMS) with Swing and Java Database Connectivity
(JDBC) components provides an all-inclusive approach to effectively managing academic operations in
educational establishments. Utilising Swing to create the graphical user interface (GUI) and JDBC for
database connectivity, the UMS offers a user-friendly platform that caters to the various needs of students,
teachers, and administrators at universities.

The main characteristics and advantages of such a system—such as more efficient data administration, better
teamwork and communication, improved user experience, and scalability—have been emphasised
throughout this investigation. Strong database interface is ensured by the inclusion of JDBC, which makes it
easier to save, retrieve, and manipulate academic data across different relational database management
systems (RDBMS).

The UMS can efficiently support administrative functions like faculty assignments, student enrollment,
course management, and result processing if the previously stated system criteria are met. Furthermore, it
enhances the general effectiveness, openness, and quality of educational establishments by providing
stakeholders with the resources they require to fulfil their designated tasks.

In the future, the UMS may receive more features like sophisticated reporting tools, system connection with
other university systems, and strengthened security to safeguard private information. In addition, as
educational demands change and technology improves, continuous support and maintenance will be
essential to guarantee the system's continued functionality and dependability.

To sum up, the use of JDBC and Swing in the University Management System is a noteworthy advancement
towards modernising university administration, promoting innovation, and eventually enhancing the quality
of teaching and learning for all members of the academic community.

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