Module 4

PowerPoint

INTRODUCTION

PowerPoint is a presentation program that allows you to create dynamic slide

presentations. These presentations can include animation, narration, images, videos,
and much more. In this lesson, you'll learn your way around the PowerPoint
environment, including the Ribbon, Quick Access Toolbar, and Backstage view.

COURSE LEARNING OUTCOMES

 At the end of the module, you will be able to identify different kind of features in
the MS PowerPoint, create, edit, save, create/insert tables, format text and to use
styles.

CONTENTS OF THE MODULE

This module contains the following lessons:
Lesson 1: Introduction to PowerPoint Part 1
Lesson 2: Introduction to PowerPoint Part 2

DIRECTIONS ON HOW TO USE THE MODULE PROPERLY

In order to benefit profoundly from this module, please be guided by all the key
points presented below.
1. This module contains two (2) lessons. Each lesson is explained substantively.
Read the explanations thoroughly so that you could understand the lesson fully.
2. On the first page of each lesson, you will find the specific learning outcomes
(SLOs) of each lesson. SLOs are knowledge and skills you are expected to
acquire at the end of the lesson. Read them heartily.
3. You must answer the Learning Activities/ Exercise (LAEs). The LAEs are
designed to help you acquire the SLOs.
4. Feel free to chat, call, text or send an email message to me if you have
questions, reactions, or reflections about the contents or activities in module.
5. The Practice Task/Assessment and the Assignment shall be checked by me.

LESSON 1 – INTRODUCTION TO POWERPOINT PART 1

Specific Learning Outcomes
1. Getting to know PowerPoint
2. Working with the PowerPoint environment
3. Create, import, format, and edit slide content, including text, pictures,
tables, charts, shapes, symbols, equations, SmartArt business diagrams,
audio recordings, and video recordings.
4. Capture screenshots, screen recordings, and audio recordings.
5. Organize and manage slides in sections.

Motivation/ Prompting Questions

What goes on your mind when you hear the word PowerPoint?

Discussion

Getting to know PowerPoint

PowerPoint 2016 is similar to PowerPoint 2013 and PowerPoint 2010. If you've

previously used these versions, PowerPoint 2016 should feel familiar. But if you are
new to PowerPoint or have more experience with older versions, you should first take
some time to become familiar with the PowerPoint 2016 interface.

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Start PowerPoint

1. In Windows 10, you can start PowerPoint from the Start menu, the All Apps
menu, the Start screen, or the taskbar search box.
2. In Windows 8, you can start PowerPoint from the Apps screen or Start screen
search results.
3. In Windows 7, you can start PowerPoint from the Start menu, All Programs
menu, or Start menu search results.

To start PowerPoint on a Windows 10 computer

1. Click the Start button, and then click All apps.

2. In the app list, click any index letter to display the alphabet index, and then click
P to scroll the app list to the apps starting with that letter.
3. Scroll the list if necessary, and then click PowerPoint 2016 to start the app.

To start PowerPoint on a Windows 8 computer

1. From the Start screen, display the Apps screen.

2. Sort the Apps screen by name, and then click any index letter to display the
alphabet index.
3. In the alphabet index, click P to scroll the app list to the apps starting with that
letter. Then click PowerPoint 2016 to start the app.

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The PowerPoint interface

When you open PowerPoint for the first time, the Start Screen will appear. From here,
you'll be able to create a new presentation, choose a template, and access
your recently edited presentations. From the Start Screen, locate and select Blank
Presentation to access the PowerPoint interface.

Where are the menus?

In place of the familiar menus and

toolbars, PowerPoint 2016
presents a simplified interface with
the Office Button, Quick Access
Toolbar, and the Ribbon.
Commands and functions are
organized into groups for ease of
navigation.

File Tab and Quick

Access Toolbar
The File tab is not a
regular tab; instead of
displaying Ribbon
commands, it displays
a full-screen menu
called Backstage
view. The Quick
Access Toolbar also
provides access to
common commands
via an icon toolbar.

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The Quick Access Toolbar
Located just above the Ribbon, the Quick Access Toolbar lets you access common
commands no matter which tab is selected. By default, it includes the Save, Undo,
Redo, and Start From Beginning commands. You can add other commands
depending on your preference.

To add commands to the Quick Access Toolbar:

1. Click the drop-down arrow to the right of the Quick Access Toolbar.

2. Select the command you want to add from the drop-down menu. To choose from
more commands, select More Commands.

3. The command will be added to the Quick Access Toolbar.

Title bar
At the top of the app window, this bar displays the name of the active file, identifies the
app, and provides tools for managing the app window, ribbon, and content.

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The Ribbon
The Ribbon contains most of the functions that used to be found as menu or toolbar
items. The Ribbon is composed of Tabs containing Groups where functions are
organized to provide a visual palette of choices and an ease of use.

Views
The 3 buttons in the bottom
right corner of the document
window allow you to change the
way you view your
presentation. Also in this area is
the Zoom tool to allow you to
enlarge the view of the
document for a closer look.

NOTE: you can also choose these options from the View tab in the Ribbon.

 Normal View contains three panes: the outline pane, the slide pane, and the notes
pane.
 Slide Sorter View displays miniature versions of a slide for changing the order,
transition and timing of your slide show.
 Notes Page View shows slide with note section below.
 Reading View shows the presentation as a slide show that fits in the window

Zoom and other view options

PowerPoint has a variety of viewing options that change how your presentation is
displayed. You can choose to view your presentation in Normal view, Slide Sorter
view, Reading view, or Slide Show view. You can also zoom in and out to make your
presentation easier to read.

Switching slide views

Switching between different slide views is easy. Just locate and select the desired slide
view command in the bottom-right corner of the PowerPoint window.

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Zooming in and out
To zoom in or out, click and drag the zoom control slider in the bottom-right corner of
the PowerPoint window. You can also select the + or - commands to zoom in or out by
smaller increments. The number next to the slider displays the current zoom
percentage, also called the zoom level.

Backstage view
Backstage view gives you various options for saving,
opening, printing, and sharing your presentations. To
access Backstage view, click the File tab on the
Ribbon.

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Back to PowerPoint You can use the arrow to close Backstage view and return to
PowerPoint.
1. Info: Shows information about the active presentation and provides commands that
control permissions, sharing, and version management.
2. New: Lists available templates from which you can create a new presentation.
3. Open: Opens an existing presentation from your computer, OneDrive, a network
drive, or an external drive.
4. Save: Saves the current presentation in your choice of locations.
5. Save As: Lets you re-save a previously saved presentation with a different name,
type, or location than before.
6. History: Lets you see any changes made to your presentation. This only applies to
presentations saved on OneDrive for Business or SharePoint.
7. Print: Provides settings and options for printing a presentation in a variety of
formats.
8. Share: Provides options for sending the presentation via email, inviting others to
view it online, and publishing slides to a slide library.
9. Export: Offers a variety of options for saving a presentation in different formats, as
well as creating a video, packaging a presentation for CD, creating handouts, and
changing the file type.
10. Close: Closes the currently open presentation.
11. Account: Enables you to choose which account you are signed into Office with,
manage connected services like Facebook and YouTube, and get activation
information
12. Options: Opens the PowerPoint Options dialog box, from which you can configure
many aspects of program operation.
13. Feedback: Opens the Windows Feedback dialog box, which allows you to provide
feedback to Microsoft and explore other users’ feedback.

Using ScreenTip
You can point to any button to display a ScreenTip that contains the command name, a
description of its function, and its keyboard shortcut (if it has one).

Status Bar
Across the bottom of the app
window, the status bar displays
information about the current
presentation and provides access to
certain PowerPoint functions. You
can choose which statistics and
tools appear on the status bar.

You can specify which items you

want to display on the status bar

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To open an existing presentation:

In addition to creating new presentations, you'll often need to open a presentation that
was previously saved.

1. Select the File tab to go

to Backstage view, then

click Open.

2. The Open dialog box will appear. Locate and select your presentation, then

click Open.

NOTE: Most features in Microsoft Office, including PowerPoint, are geared toward
saving and sharing documents online. This is done with OneDrive, which is an online

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storage space for your documents and files. If you want to use OneDrive, make sure
you’re signed in to PowerPoint with your Microsoft account.

Create and Manage Presentations

 When creating a new
presentation, you can start
by using a blank
presentation or by using a
presentation that is based
on a template.
 Unlike the templates
provided for Word and
Excel, most PowerPoint
templates are design
templates that control
thematic elements (colors,
fonts, and graphic effects)
and slide layouts rather than
content templates that provide purpose-specific placeholder content.
 An important thing to be aware of when you create a presentation in PowerPoint is
that you have the choice of two slide aspect ratios, which are referred to (slightly
inaccurately) as slide sizes.
 The default slide size is Widescreen (16:9), which is optimized for displays such as
those found on many laptop screens and desktop monitors these days.

To create a new blank presentation

1. Start PowerPoint.
2. When the Start screen appears, press the Esc key.
Or
3. If PowerPoint is already running, click the File tab to display the Backstage view.
4. In the left pane of the Backstage view, click New to display the New page.
5. On the New page of the Backstage view, click the Blank Presentation thumbnail.

To create a presentation based on a default design template

1. Display the New page of the Backstage view.
2. Scroll the pane to locate the design you want to use.
3. Do either of the following:
a. Double-click the thumbnail to create the presentation.
b. Click the thumbnail to preview the design template, and then click the Create
button in the preview window to create the presentation.

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To move back or forward one slide while working in a presentation
Use any of the following techniques
1. In the Slide pane, on the
scroll bar, click above or
below the scroll box.
2. Below the Slide pane
scroll bar, click the
Previous Slide or Next
Slide button.
3. Press the Page Up or
Page Down key.

To move among slides while working in a presentation

Use any of the following
techniques:
1. In the Thumbnails pane,
click the slide you want to
display.
2. In the Slide pane, drag the
scroll bar up or down.
3. Press the Home key to
move to the first slide.
4. Press the End key to move
to the last slide.

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Learning Activities/ Exercises

Activity 1: On a clean yellow pad paper or long size bondpaper, choose the letter of the
correct answer.
1. To start a slide show using the keyboard, press ____.
a. CTRL+S b. CTRL+ENTER c. F4 d.F5
2. The best way to get a slide show to stop is to:
a. Click stop button b. Exit PowerPoint c. Press ESC d.Tell the
computer to STOP
3. These are effects that are in place when you switch one slide to the next.
a. Animations b. Designs c. Effects d. Transitions
4. To print a presentation using shortcut keys, press ___.
a. ALT+TAB b. CTRL+P c. ALT+P d. TAB+P
5. A ____ ends all slide shows unless the option setting is deselected.
a. Blue Slide b. Black Slide c. Blank Slide d. Closing Slide
Activity 2: On a clean yellow pad paper or long size bondpaper, select and unscramble
the answer from the box.
1. A ______ is the basic element of PowerPoint.
2. Which of the following is the default PowerPoint SILTEDLITE
workspace view? ISLANDPEE
3. The _____ is the main workspace and displays the MORNLA
current slide.
4. The default file extension for a 2016 PowerPoint pt.px
presentation is. IDLES
5. The opening slide in a presentation uses the ______ WOPER
layout.

Teacher Intervention
Should you need to clarify things regarding the content and the activities, please contact
me through chat, call, text, or email.

Practice Task/ Assessment

A. What feature do you like best when encountering this lesson? (10 points)

B. Give at least 5 points on how to make the Microsoft PowerPoint better. (20 points)

Feedback to Assessment
Answers to Learning Activity/Exercise 1 (varied answers/output)
Answers to Learning Activity/Exercise 2 (varied answers)
Practice Task/Assessment (varied answers)

Assignment

Enrichment
1. Does learning Microsoft PowerPoint help you with your course? Give your
reasons why it’s either yes or no.

Reflection/Insights
1. Do you think there’s still a room for improvement with the MS PowerPoint
program? Why or why not?

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LESSON 2 – INTRODUCTION TO POWERPOINT PART 2
Specific Learning Outcomes
1. Animate slide content and the transitions between slides; managing the form,
timing, and sound associated with animations.
2. Document speaker notes for each slide.
3. Control the layout of content by creating custom masters; precisely align slide
elements by using gridlines and Smart Guides.
4. Create, rehearse, present, and record custom slide shows.
5. Save, export, and send presentations in a wide variety of formats.
6. Create notes in a OneNote notebook that link to specific slide content.

Motivation/ Prompting Questions

Have you already tried presenting using PowerPoint? If so, how did your report
go?

Discussion

Display Standard Views

PowerPoint has six views in which you can create, organize, and preview presentations.
The views are:
a. Normal view
b. Notes Page view
c. Outline view
d. Reading view
e. Slide Show view
f. Slide Sorter view

Normal View
 This view includes the Thumbnails pane on the left side of the app window, the Slide
pane on the right side of the window, and an optional Notes pane at the bottom of
the window.
 You insert, cut, copy, paste, duplicate, and delete slides in the Thumbnails pane,
create slide content in the Slide pane, and record slide notes in the Notes pane.

Notes Page View

 This is the only view in which you can create speaker notes that contain elements
other than text.
 Although you can add speaker notes in the Notes pane in Normal view, you must be
in Notes Page view to add graphics, tables, diagrams, or charts to your notes

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Outline View
 This view displays a text outline of the presentation in the Outline pane and the
active slide in the Slide pane.
 You can enter text either directly on the slide or in the outline.

Reading View
 In this view, which is ideal for previewing the presentation, each slide fills the screen.
You can click buttons on the navigation bar to move through or jump to specific
slides.

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Slide Show View
 This view displays the presentation as a full-screen slide show, beginning with the
current slide.
 It displays only the slides and not the presenter tools.

Slide Sorter View

 This view displays thumbnails of all the slides in the presentation.
 In this view, you manage the slides, rather than the slide content.
 You can easily reorganize the slides, group them into sections, and apply transitions
to one or multiple slides.
 You can also apply transitions from one slide to another, and specify how long each
slide should remain on the screen.

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To switch among development views of a presentation
Do either of the following:
 On the View Shortcuts toolbar, click the Normal or Slide Sorter button.
 On the View tab, in the Presentation Views group, click the Normal or Slide Sorter
button.

To display a presentation in Slide Show view from the first slide

Do either of the following:
1. On the Slide Show tab, in the Start Slide Show group, click the From Beginning
button. (When you point to this button, the ScreenTip that appears says Start From
Beginning.)
2. Press F5.

To display a presentation in Slide Show view from the current slide

Do any of the following:
1. On the View Shortcuts toolbar, click the Slide Show button.
2. On the Slide Show tab, in the Start Slide Show group, click the From Current
Slide button. (When you point to this button, the ScreenTip that appears says Start
from This Slide.)
3. Press Shift+F5.

To navigate a presentation in Slide Show view

Do any of the following:
1. Move the mouse to display the Slide
Show toolbar. Then click the Previous or
Next button on the toolbar.

2. Press the N (for next), Enter, Right Arrow, Down Arrow, or Page Down key to
move forward one slide.
3. Press the P (for previous), Backspace, Left Arrow, Up Arrow, or Page Up key to
move back one slide.
4. Press the Home key to display the first slide.
5. Press the End key to display the last slide.
6. Press the Esc key to return to Normal or Slide Sorter view.

To display a presentation in Reading view

Do either of the following:

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1. On the View Shortcuts toolbar, click the Reading View button.
2. On the View tab, in the Presentation Views group, click the Reading View button.

To navigate a presentation in Reading view

Do any of the following:
1. Press the N (for next), Enter, Right Arrow, Down Arrow, or Page Down key to
move forward one slide.
2. Press the P (for previous), Backspace, Left Arrow, Up Arrow, or Page Up key to
move back one slide
3. Press the Home key to display the first slide.
4. Press the End key to display the last slide.
5. Press the Esc key or click the Normal or Slide Sorter button on the View
Shortcuts toolbar to return to Normal or Slide Sorter view.

To adjust the size of the Thumbnails pane in Normal view

Do either of the following:
1. Point to the right border of the Thumbnails pane, and drag right or left to resize or
hide the Thumbnails pane.
2. When the Thumbnails pane is hidden, click the Thumbnails button at the top of the
bar to redisplay it.

To show or hide the Notes pane in Normal view

1. On the status bar, click the Notes button.

To adjust the size of the Notes pane in Normal view

1. Point to the border between the Slide pane and the Notes pane, and when the
pointer changes to a bar with opposing arrows, drag up or down to resize or hide the
Notes pane.

To hide the ribbon in Normal, Outline, or Slide Sorter views

Do any of the following:
1. At the right end of the ribbon, click the Collapse the Ribbon button, which resembles
an upward-pointing arrow.
2. Press Ctrl+F1.

Collapsing the ribbon hides the groups and buttons but leaves the tab names visible.

To temporarily redisplay the ribbon

1. Click any tab name.

The ribbon remains visible until you click a button on it or click away from it.

To permanently redisplay the ribbon

Do any of the following:
Double-click any tab name.
1. Click any tab name and then click the Pin the ribbon button, which resembles a
pushpin.
2. Press Ctrl+F1

To display a different open presentation

Do either of the following:
1. On the View tab, in the Window group, click the Switch Windows button, and
then click the presentation you want to view.
2. Point to the PowerPoint button on the Windows taskbar, and then click the
thumbnail of the presentation you want to display

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To display multiple open presentations at the same time
1. On the View tab, in the Window group, click the Arrange All button.

To display or hide the ruler, gridlines, and guides

1. On the View tab, in the Show group, select or clear the Ruler, Gridlines, or Guides
check boxes.

To modify the spacing of gridlines

1. On the View tab, click the Show dialog box launcher to open the Grid and Guides
dialog box.
2. In the Grid settings area, change either the fractional or unit measurement of the
Spacing setting. Then click OK.

The Ruler, guides, and gridlines

PowerPoint includes several tools

to help organize and arrange
content on your slides, including
the Ruler, guides, and gridlines.
These tools make it easier to align
objects on your slides. Simply click
the check boxes in the Show
group on the View tab to show and
hide these tools.

To change the magnification of content in the app window

1. On the View tab, in the Zoom group, click
the Zoom button to open the Zoom dialog
box.
2. In the Zoom dialog box, select a Zoom to
option or enter a specific percentage in the
Percent box, and then click OK.

Display and edit presentation properties

1. Properties are file attributes or settings, such as the file name, size, creation, date,
author, and read-only status.
2. Some properties exist to provide information to computer operating systems and
apps.
3. You can display properties within a presentation (for example, you can display the
slide number on a slide).
4. PowerPoint automatically tracks some of the properties for you, and you can set
others.

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You can examine the properties that are attached
to a presentation from the Info page of the
Backstage view.

To display presentation properties

1. Display the Info page of the Backstage view. The standard properties associated
with a presentation are displayed in the Properties area of the right pane.
2. At the bottom of the Properties pane, click Show All Properties to expand the
pane.
3. At the top of the Properties pane, click Properties and then click Advanced
Properties to display the Properties dialog box.
To save a presentation
1. On the Quick Access Toolbar, click the Save button to display the Save As page of
the Backstage view.
2. Select a storage location, and then in the right pane, click Browse to open the Save
As dialog box
3. Use standard Windows techniques to navigate to your file folder.
4. In the File name box, enter a name for your presentation, and then click Save to
store the file in your file folder.
Or
5. Press Ctrl+S to save an existing presentation without changing the file name or
location.

To close a presentation
Do any of the following:
1. At the right end of the title bar, click the Close button to close the presentation and
the app window.
2. Display the Backstage view, and then click Close to close the presentation without
exiting the app.
3. On the Windows Taskbar, point to the PowerPoint button to display thumbnails of
all open presentations, point to the thumbnail of the presentation you want to close,
and then click the Close button that appears in its upper-right corner

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Learning Activities/ Exercises
Activity 1: On a clean yellow pad paper or long size bondpaper, create and draw at
least 5 slides using your own design and creativity. (20 points)

Activity 2: On a clean yellow pad paper or long size bondpaper, create and draw the
interface of the MS PowerPoint using your own design and creativity. (20 points)

Teacher Intervention
Should you need to clarify things regarding the content and the activities, please contact
me through chat, call, text, or email.

Practice Task/ Assessment

A. How would you provide a PowerPoint presentation that would create an
interaction between you and your audience? (10 points)

B. What version of Microsoft PowerPoint do you like best? Give your reasons. (15
points)

Feedback to Assessment
Answers to Learning Activity/Exercise 1 (varied answers/outputs)
Answers to Learning Activity/Exercise 2 (varied answers/outputs)
Practice Task/Assessment (varied answers)

Assignment
Enrichment
1. What is the importance of using MS PowerPoint in the field of teaching and
business?

2. Using MS Power Point create a presentation (Introduction of yourself and your

life activities during the pandemic/ Modular class) using pictures and words, and
also show how you apply the basic tools being discussed in the module. Be
creative as much as you can.
.
Reflection/Insights
1. If your generation did not adopt with the technology’s innovation, would MS
PowerPoint still be beneficial? Or would it be useless? Why?

References:

https://edu.gcfglobal.org/en/powerpoint2016/getting-started-with-powerpoint/1/

https://myusf.usfca.edu/sites/default/files/ETS-PowerPoint_2016_Basics_for_Windows

https://docs.google.com/presentation/d/1R0R8KXICUL2o8pjqqmMOsy3ZeB7rzlIU

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