451/2 Computer Studies

MOKASA 1 EXAMINATION FORM FOUR 2025

KENYA CERTIFICATE OF SECONDARY EDUCATION (KCSE)

COMPUTER STUDIES 451/2– PAPER 2

(PRACTICAL)

FORM 4

TIME: 2 Hours 30 Minutes

STUDENT DETAILS

Name: _______________________________________Admission Number: ____________________________

Class: _______________________________________Signature: ___________________________________

Date: ________________________________________

INSTRUCTIONS TO CANDIDATES:

1. Write your Name, Admission Number, and Class in the spaces provided above.

2. Sign and write the date of the examination in the spaces provided
3. Write your name and index number on the flash disk
4. Write the name and version of the software used for each question attempted in the answer sheet
5. Passwords should not be used while saving your work
6. Answer all the questions

MARKING RUBRIC

SECTION MAXIMUM MARKS MARKS SCORED

Question 1 50

Question 2 50

TOTAL 100

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Question 1
a) (i) Create a Folder and name it Mokasa2025 (1 Mark)
(ii) Using a word processor create the document below as it appears and save it MKS file. (13 Marks)

Electronic Data Management System

E lectronic files are used to store and organize data for ease of access and retrieval using a computer program.
The two main types of electronic filing methods used are flat file and database systems.
Flat file system
Data is arranged in records and fields and there is no relationship between the records. Each line of text holds one
record, with fields being determined by the columns. A good exemple of flat file is the type of database created in
spreadsheets.
Database systems
A shared collection of logically related data designed to meet the information needs of an organization. This is made
possible by special programs called Database Managment Systems (DBMS). DBMS are applications programs
designed to create and manage databases on computers such as Ms Access, SQL server, Oracle, FoxPro, Dbase
IV, MySQL.
Main functions of DBMS software
✓ Allowing authorized users to add or delete records.
✓ Allowing users to update or modify existing records.
✓ Organizing files and records for ease of access, retrieval and sharing.
✓ Creating an interface between database files and other application programs.
✓ Ensuring security and integrity of data by safeguarding it against unauthorized access and modification.

iii) Apply the following modifications and page settings to the document above.
Set the page as follows: (4 Marks)
• Paper size: A4
• Measurements: centimeters.
• Margins: 1.5 cm all round
• Font type: Segoe UI
(b) Spell check the document. (2 Marks)
(c) Apply the following formats in the newly created document.
(i) Apply hanging Indent to the second paragraph starting with “Data is arranged in record “by 0.6 cm”.
(2 Marks)
(ii) Convert the text from the third paragraph starting with “A shared collection” into four columns of the same
width and height and a line between. (3 Marks)
(iii) Change the line spacing in paragraph four under the title Main functions to 3.5. (1 Mark)
(d) Format the subtitle “Flat file system” as follows: (2 Marks)

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 ➢ Apply word art gradient fill-blue accent 1, reflection
➢ Apply pattern fill 25% to the word art shape
(e) Apply the following format to the entire document;
i. Insert watermark with your first name, font size 26, running horizontally from left to right. Apply orange
accent 2, 50% darker color. (4 Marks)
ii. Insert page numbering at the bottom left , use format type triangle 1. (1 Mark)
iii. Insert the name of your school as the header aligned to the center. (2 Marks)
iv. Replace the word SQL with the word Standard Query Language (1 Mark)
v. Insert an endnote to state what the initials DBMS stands for in the document. (2 Marks)
vi. Insert a page border with the following specifications to the first page only. (2 Marks)
➢ Setting – Box
➢ Style – Dotted
➢ Colour – Red
3
➢ Width – points
2
(f) Insert a page break at the end of the document created such that the new section below starts on a new page.
(1 Mark)
(g) The table below shows various trends in Market dominance for the products listed A, B, C, D and E between the
year 2023 and 2025 in percentage. Create the table below in the new section and answer the questions below.

PRODUCT Year 2023 Year 2024 Year 2025

A 60.48 90.90 92.67
B 18.49 89.00 87.00
C 6.70 17.89 33.00
D 5.00 11.09 65.00
E 10.20 18.90 47.89
i. Insert a clustered column chart in the new section to represent the information shown in the table. Rename
the title of the chart as “Market Dominance”. (3 Marks)
ii. Indent the table by 3.2” to the left-hand side (1 Mark)
iii. Apply a grey background of type Grid Table 4 style to the area created in (I) above. (1 Mark)
iv. Insert the caption “trends in Market dominance 2023-2025”. (1 Mark)
v. Save the document as MKSChart (1 Mark)
vi. Print MKSchart on both sides (1 Mark)

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 Question 2
2. Table1 and table 2 are extracts of records kept by a MOKASA school of students joining form one on a
scholarship programme in MOKASA County.
(a) (i) Using a database application package, create a database file named BURSARY. (1 mark)
(ii) Create three tables: STUDENT and FEE PAYMENT table in the database file created above
using the given data types and field properties in the respective tables. (12 marks
STUDENTS TABLE
Field name Data types and properties
Student Number Text (Size = 8, Required = Yes )

Student Names Text (Size = 25)

Gender Text (Look up values, Male, Female)

Date Of Birth Date and time, Format = Short Date)

Class Text (Size = 2) Look up values, 1N, 1S, 1W,1R

Primary School Name Text (Size = 30)

FEE PAYMENT TABLE

Field name Data types and properties

Payment ID Text (Size = 8, Required = Yes )

Payment Date Date and time, Format = Medium Date)

Student Number Text (Size = 8

Sponsor ID Text (Size = 8)

Scholarship Type Text (Size = 15, Required = Yes)

Sponsor Name Text (Size = 25

(iii) Set the primary key for each table. (2 marks)
(b) Create the relationships among the tables and enforce referential integrity. (2 marks)
(c) Enter the data in their respective tables below. (12 marks)
STUDENT TABLE
Student Number Student Name Gender Date of Birth Class Primary School

St-120 John Mulika Female 14/08/2002 1N Mema

St-121 Silas Maru Male 04/03/2003 IS Lawina

St-122 James Wasike Male 24/08/2005 1W Freetown

St-123 Lena Abdi Female 19/05/2004 1R Township

FEE PAYMENT TABLE

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 Payment ID Payment Dates Student Number Scholarship Type Sponsor Name

100 7th March 2024 St-120 Full CDF

th
200 18 March 2024 St-123 Quarter COUNTY
rd
300 23 March 2024 St-121 Partial CDF
th
400 7 March 2024 St-120 Full NGAAF
th
500 17 March 2024 St-121 Partial COUNTY
th
600 7 March 2024 St-122 Full KCB
th
700 7 March 2024 St-123 Quarter NGAAF
th
800 27 March 2024 St-121 Partial COUNTY
th
900 7 March 2024 St-122 Full KCB
st
1000 21 March 2024 St-123 Partial NGAAF
(d)Modify the Fee Payment Table so as to capture the amount of money received by the school from
respective sponsors on different dates for each student. (4 marks)

Sponsor Name Amount Per Sponsor

KCB 38000.00

COUNTY 30000.00

CDF 25500.00

NGAAF 20300.00

(e) Create a query to display each of the following:

(i) Student Number, Student name, class, primary school, gender, sponsorand Date of Birth.
(2 marks)
I. compute the students age. (1 mark)
II. Save query as STD AGE (1 mark)
(ii) Student name, primary school, gender, amount paid per sponsor, Payment Dates, sponsor Name
and scholarship type. (2 marks)
I. Compute total amount of money the school received . (1 mark)
II. Save query as SPONSOR AMT. (1 mark)
(iii) Student name, primary school, gender, sponsor, amount per sponsor, Payment Dates and
scholarship type. (2 marks)
I. Show list of students sponsored by NGAAF only. (1 mark)
II. Save query as NGAAF. (1 mark)
(f) Using SPONSOR AMT query, in (d)(ii) above. (2 marks)
(i) Group records per sponsor. (1 mark)
(ii) Title the report as “BURSARY 2024 REPORT”. (1 mark)
(iii) Save the report as
SPONSOR REPORT. (1 mark)
(g) Print the following: (3 marks)
 Table: STUDENT TABLE and FEE PAYMENT TABLE
 Query: STD AGE and NGAAF
 Report: SPONSOR REPORT.