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Paper 2

The document outlines a practical examination paper for Form 4 Computer Studies, focusing on word processing and spreadsheet tasks. It includes instructions for creating letters using mail merge, typing an introduction to computers, and manipulating data in a workbook for student performance analysis. The examination requires various formatting and data processing skills, including calculations, ranking, and chart creation.

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andrwekairu28
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106 views3 pages

Paper 2

The document outlines a practical examination paper for Form 4 Computer Studies, focusing on word processing and spreadsheet tasks. It includes instructions for creating letters using mail merge, typing an introduction to computers, and manipulating data in a workbook for student performance analysis. The examination requires various formatting and data processing skills, including calculations, ranking, and chart creation.

Uploaded by

andrwekairu28
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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COMPUTER STUDIES – 2025

FORM 4 TERM 2 PRACTICAL EXAMINATION PAPER 2


TIME: 2 HOURS
HOLIDAY

QUESTION 1
A. Type the following letter as it appears in a word processor. Use the mail merge feature to
produce copies
(12marks)
of the same letter to the persons whose details are given below.

TAHIDI HIGH SCHOOL


P.O. BOX 4500
NAIROBI
6TH JULY 2016

<NAME>, <ADMNO>,
<ADDRESS>
<TOWN>
DEAR <NAME>

REF: 2015 KCPE RESULTS

I am happy to inform you that the NOV-DEC Examinations are out. Kindly arrange to visit our
school on <Date to visit> at 9.00am in order to know the details. Remember to carry your
original KCPE certificate and examination registration card-bearing the index number.

Your’s truly,

Headteacher
Tahidi High

Data source (List of candidates)


Name Adm no. Address Town Date of visit
Mark Otieno 8074 P.O. Box 24 Sondu 02/03/08
Kevin Kirui 8189 P.O. Box 172 Kericho 08/03/08
Bernard Mwangi 8065 P.O. Box 84 Bomet 24/03/08
Required
%3) Save Main document as Main Doc(1 mark)
%3) Save Data source as Datasource(1 mark)
%3) Change the addresses and reference font size to 14pts(1½ marks)
%3) Underline the reference ( ½ marks)
%3) Merge the letter onto main document so as to produce for all the three candidates and save
it as
‘Results 2009’(6 marks)
%3) Print the letters(3 marks)

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B.
a) Type the following text in word processing software(22 marks)

INTRODUCTION TO COMPUTERS & OPERATING SYSTEMS

A computer is a machine or an electronic device that can solve problems by accepting data,
performing certain operations on that data (processing) and presenting the results of those
operations (Information) Basic characteristics that distinguish a computer from other information
processing devices: -
i) A computer is electronic – That is, all its processing operations are carried out with electrical
signals
ii) A computer can store information for future reference. This is done on temporary basis with
memory circuits and permanently with storage devices such as magnetic disks and tape.
iii) A computer is programmable – unlike other devices built to perform a single function, a
computer can be instructed or programmed to perform a variety of tasks.

HOW A COMPUTER OPERATES


Converting the data (raw facts) into information (Organized, usable form) is called data
processing. Data get into the system by means of input device e.g. keyboard then the computer
performs the necessary calculations or manipulations on the data and finally the organized
information is displayed by an output device e.g. a monitor.

FUNCTIONS PERFORMED BY A COMPUTER


Although computers have many applications, they can perform only three basic tasks.
i) Arithmetic functions on numeric data (adding, subtracting, multiplying and dividing)
ii) Test relationships between data items (by comparing values).
iii) Store and retrieve data
These skills are really no more than people can do, but the computer can accomplish the
task more;
Faster
Accurately
Reliable
Required
a) Align the title to the center and underline it(1 mark)
b) Add border to the title (2 marks)
c) Replace all the Roman numbers with bullets(2 marks)
d) i) Insert the footer “Computer F4 Joint Evaluation Test, 2024”(2 marks)
ii) Insert the header “Your name and index no”(2 marks)
e) Set the line spacing to exactly 1.5(4 marks)
f) Insert word Art “COMPUTER” and set it to appear behind the text.(5 marks)
g) Search for words “Computer” and replace all with “PC”(2 marks)
h) Move paragraph with the heading “how a computer operates” to the end of the document (2
marks)
i) Set the font style of the document to Arial black(3 marks)
j) Save your work as “computer literacy”(1 mark)
k) Print your document (2 marks)

2 | Page
QUESTION 2
The following table was extracted from a form four class. Create a workbook named performance.
Enter it as it is and save it as grades. Use it to answer the following the questions that follow.
(12mks)
A
1
2 Name
3 Jane
4 Tony
5 Jenney
6 Richard
7 Rachael
8 David
9 Roger
10 Allen
11 Victor
12 Allan
13 Brad
14 James
15 Arthure
16 Robert
17 June
18 David
(a) Add the following two students before victor and enter the following information: (3mks)
Name: Thomas John
Exam 1: 82 65
Exam 2: 75 79
Exam 3: 81 84
Paper: 87 92
Participation: 94 65
(b) Copy the data in the worksheet grade and paste it in worksheet 2 and save as Rank. (2mks)
(c) Calculate the final average for each student. The three exams should each count 25% of the final
average,
(5mks)the paper should count for 15%, and participation should count for the remaining 10%.
(d) Calculate the class average for each exam. (3mks)
(e) Apply one decimal point to the average point. (2mks)
(f) Rank the students based on average points. (3mks)
(f) Sort the students based on rank after average in ascending order. (2mks)
(g) Create a column after rank and name it Grade. Using IF function, grade the students based on the
following criteria. (A=90-100;(6mks)
B=80-89; C=70-79; D=60-69; F=below 60).
(h) Below the average for each exam get the highest score and lowest score for exam1, exam2, and
exam3 (4mks)
(i) Create a chart that shows the grade distribution for the final average (5mks)
(j) Print the following GRADE, RANK and CHART (3mks)

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