A

Micro Project Report On

Library Management System

Course Name: - Java Programming.

Semester: - IV

Diploma In Computer Engineering

Guided By

Sayyed Waliullah

Submitted By

1. Khan Talha
2. Sharim Mansoori
3. Vadiya Sajid
4. Farooqui Sadique
5. Shaikh Rehan

Jamia Polytechnic Akkalkuwa – 425415

[2024 - 2025]

Department of Computer Engineering

 MAHARASHTRA STATE
BOARD OF TEACHNICAL EDUCATION Certificate

This is to certify those following students of 4th Semester of Diploma

in Computer Engineering of Institution Jamia Polytechnic,
Akkalkuwa, Institute Code 0366 has satisfactorily completed the
Micro Project work in Course Java Programming, Course Code
JAVA- 314317 for the academic year 2024-2025 as prescribed in the
curriculum.
Roll Enrolment no Seat no name
no
18 27611170278 436713 Khan talha
08 27611170268 436704 Mansoori sharim
29 27611170290 436722 Vadiya sajid
25 27611170286 436720 Farooqui sadique
27 27611170288 436718 Rehan shaikh

Place: Akkalkuwa Date: ………………………….

Subject Teacher Head of the department Principal

 INDEX

Sr. Title Page

No. No.

1. Acknowledgement 1

2. Abstract 2

3. Introduction 3

4. System design 4

5. Project scope & objectives 7

6. Technology used 10

7. Code

8. Code explanation

9. Enhancement & features

10. Testing & sample output

11. Conclusion

12. Feature scope

13. References
 Java Micro Project SY-CO library Management
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System Design: Library Management System

1. Flowchart
A flowchart visually represents the logical flow of the Library Management System, showing how users interact with the
system from login to managing books.

Start

Admin Login

Login Successful?

↓ ↓

No Yes

↓ ↓

Exit Display Menu

+----------------------+

| 1. Add Book |

| 2. View All Books |

| 3. Search Book by ID |

| 4. Exit |

+----------------------+

Perform Selected Operation

Return to Menu

Exit
Looping mechanism: The menu operations are repeatedly shown until the admin chooses to exit. Each function handles
input, processes data, and outputs results accordingly.
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2. System Architecture

The system is designed using a three-tier architecture, dividing functionality across distinct modules:

1. Input Module

• Accepts admin credentials (username and password).

• Gathers user inputs for:

o Book title and author when adding books.

o Book ID when searching for a book.

• Uses Scanner for user-friendly console interaction.

2. Processing Module

• Verifies admin credentials for access control.

• Adds a new Book object to the ArrayList with an auto-incremented ID.

• Searches for a book using linear search.

• Manages all data operations internally (in-memory).

3. Output Module

• Displays:

o Success or failure messages for login. o Confirmation of book addition. o Complete list of books.

o Specific book details when searched.

o User feedback in case of invalid inputs or empty data.

3. Object-Oriented Approach

The system uses core Object-Oriented Programming (OOP) principles in Java:

• Encapsulation:
The Book class encapsulates book data such as ID, title, and author.

• Modularity:
Functionality is split across dedicated methods:

o adminLogin() o addBook() o viewBooks()

o searchBook()

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• Reusability:
The book management functions can be reused and scaled for more advanced operations like delete/update or
database integration.

Class Design class

Book {

int id;

String title;

String author;

Book(int id, String title, String author) {

this.id = id; this.title = title;

this.author = author;

}
Each book object stores its own ID, title, and author, making it easy to manage and search through a collection using
ArrayList<Book>.

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Flowchar
The flowchart of the Library Management System provides a clear visual representation of how the system operates from
start to finish. The process begins with an admin login, where the user is prompted to enter a username and password. If
the login credentials are incorrect, the system terminates with a login failure message. If the credentials are valid, the
system proceeds to display a main menu with four options: Add Book, View All Books, Search Book by ID, and Exit.
Each menu option directs the flow to a specific operation. The Add Book function prompts the admin to enter the book
title and author, assigns a unique ID, and stores the book details. The View All Books function iterates through the list of
added books and displays their details. The Search Book by ID option allows the admin to input a book ID and retrieve
specific information about that book. After performing any operation, the system loops back to the main menu until the
Exit option is chosen.
This flowchart structure emphasizes clear decision-making and input/output interactions, ensuring logical control over the
system. The looping mechanism guarantees that the user can perform multiple actions without restarting the application.

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System Architecture

The Library Management System is built using a simple, three-tier architecture that separates functionality into
logical modules. This design improves code readability, reusability, and maintainability. The three core
components of the system include the Input Module, Processing Module, and Output Module, each with
clearly defined responsibilities.
The Input Module is responsible for collecting user input via the console. It includes admin login credentials,
book title and author for adding new books, and book ID for search operations. This module ensures that user
interaction is intuitive and well-structured.
The Processing Module handles the core business logic. It verifies login credentials to control access, assigns
unique IDs to books, and manages the internal list of books using Java’s ArrayList. This module is also
responsible for searching the list of books based on the provided ID using simple conditional logic.
The Output Module displays the results to the user. It provides feedback such as login success or failure, book
addition confirmations, book listings, and search results. Clear formatting ensures that output is user-friendly
and easy to interpret.
This architecture allows smooth integration of additional features in the future, such as persistent database
storage or a graphical user interface.

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Object-Oriented Approach
The Library Management System is designed using fundamental Object-Oriented Programming (OOP)
principles in Java. This approach enhances the modularity, clarity, and extensibility of the system. The main
components that illustrate OOP in the project are the Book class and the structured method-based design of the
application.
Encapsulation is implemented through the Book class, which encapsulates the properties of each book: its ID,
title, and author. These attributes are managed as a single entity, allowing for easy manipulation and scalability.
This class acts as a blueprint for creating book objects, ensuring data consistency across the system.
Modularity is achieved by dividing the system functionality into separate methods. For instance, addBook(),
viewBooks(), searchBook(), and adminLogin() each handle specific tasks. This separation allows easy testing,
maintenance, and further development.
Reusability is evident in how the same logic can manage any number of books. Adding more operations like
delete or update would follow the same OOP structure, making expansion straightforward.
Overall, the OOP approach ensures that the system is organized, maintainable, and scalable. It provides a
foundation that can support more advanced features in future versions, such as persistent storage and user-level
access control.

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Introduction

The Library Management System is a console-based application developed in Java, aimed at simplifying and
streamlining the management of books within a library environment. It is primarily designed for use by
administrators to handle essential library functions such as adding, viewing, and searching books. The system
allows for effective tracking and maintenance of book records without the need for manual ledger systems.
Built using core Java features, the system adopts an object-oriented approach and demonstrates practical
implementation of fundamental programming concepts such as classes, objects, conditionals, loops, and user
input handling via the Scanner class. The application is fully interactive and uses a menu-driven interface to
guide the user through available operations.
The key motivation behind developing this system is to automate and simplify the routine operations of library
administration, providing a basic yet functional prototype that could be extended to real-world applications.
Though it currently uses in-memory storage, it lays the groundwork for future integration with databases and
graphical user interfaces.

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This project serves both as an academic exercise to reinforce programming skills and as a prototype for more
advanced library systems that can be enhanced with features like member management, book issue/return
tracking, and overdue alerts.

Features
The Library Management System incorporates a variety of features that make book management efficient and
straightforward for administrators. Designed as a console-based application, it presents a clear and simple user
interface that interacts with the user through a menu system. Each function is logically structured and easy to
navigate, making the system accessible for beginners and useful for small-scale library environments.

Key features include:

• Admin Authentication: A login system restricts access to authorized users only. It ensures that only the
admin with the correct credentials can access the system’s functions.
• Add Book Functionality: The system allows the admin to add books by entering the book’s title and
author. Each book is assigned a unique ID automatically.
• View All Books: This feature enables the admin to view all the books currently stored in the system,
displaying the ID, title, and author of each.

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• Search Book by ID: Admins can search for a specific book using its ID. If found, the system displays
the book’s details; otherwise, it notifies the user that the book is not available.

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Limitations
While the Library Management System offers a functional prototype for managing books, it comes with several
limitations due to its simplified and introductory design. These constraints highlight opportunities for future
development and enhancement.
Firstly, the system uses an in-memory data structure (ArrayList) to store book information. This means that all
data is lost once the application is closed, as there is no database or file system integration to persist the data.
For real-world usage, implementing persistent storage would be essential.
Secondly, the login system is hardcoded and supports only a single administrator with predefined credentials.
There is no user management module or the ability to add multiple users with different roles and permissions.
Another limitation is the lack of book update or delete functionality. Once a book is added, it cannot be
modified or removed from the list, which restricts the flexibility needed in real-world library operations.
Additionally, there is no input validation beyond the basics. For example, the system does not prevent empty
book titles or special characters, nor does it handle unexpected input types gracefully.
Lastly, the system has no support for borrowing or returning books, making it suitable only for basic catalog
management rather than full-fledged library operations.

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Conclusion
In conclusion, the Library Management System is a foundational Java-based application designed to manage
book records in a library environment. It successfully demonstrates the application of object-oriented
programming principles such as encapsulation, modularity, and reusability. With features like admin login, book
addition, search, and listing functionalities, it provides a basic yet practical tool for managing library resources.

The project highlights how simple logic and structured programming can be used to create a functional system.
It also reinforces the importance of system design through flowcharts and layered architecture, providing a
blueprint for future development. While the application is currently limited to console-based interactions and
inmemory data storage, it effectively serves its purpose as a learning project and a prototype.

Moving forward, this system could be significantly enhanced by integrating a relational database like MySQL
for data persistence, expanding the user management system, and incorporating more features such as updating,
deleting, issuing, and returning books. Additionally, building a GUI with JavaFX or Swing would make the
application more user-friendly and suitable for practical deployment.

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Overall, the Library Management System represents a solid entry-level project that introduces core
programming concepts while leaving ample room for scalability and enhancement.

Acknowledgment
I would like to express my deepest gratitude to everyone who has
contributed to the successful completion of this Library
Management System project. This project would not have been
possible without the guidance, support, and encouragement of
several individuals.
First and foremost, I would like to extend my sincere appreciation
to my professors and instructors for their invaluable guidance and
continuous support. Their expertise in software development,
system design, and Java programming provided me with the
knowledge and skills necessary to develop this system. Their
insightful feedback and suggestions helped me refine the project
and improve its overall functionality.
I am also deeply grateful to my friends and classmates who
provided constant motivation and assistance throughout the
development phase. Their discussions, troubleshooting advice,
and collaborative learning helped me overcome various technical
challenges, allowing me to enhance the quality of the project.

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A special thanks to my family members for their unwavering

support and encouragement. Their patience and belief in my
abilities kept me motivated to push through challenges and
continue working diligently toward completing this project.
Additionally, I would like to acknowledge the various online
resources, tutorials, and open-source communities that provided
valuable learning materials. Platforms such as Stack Overflow, Java
documentation, and GitHub repositories were instrumental in
resolving coding issues and enhancing my understanding of Java
development practices.
Lastly, I would like to express my gratitude for the opportunity to
work on this project, which has significantly improved my skills in
object-oriented programming, problem-solving, and system
design. This experience has given me practical insights into the
development of real-world applications, and it has further fueled
my interest in pursuing a career in software development.
I hope that this project serves as a useful reference for others
learning Java and working on similar applications in the future.
Thank you to everyone who has contributed to this project in any
way!
Abstract:
The Library Management System is a Java-based application
designed to automate and streamline the management of library
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resources. The system provides a command-line interface that

allows users to manage books, users, and transactions efficiently.
It facilitates easy tracking of books' availability, overdue items, and
user records, simplifying the overall management process for
libraries of various sizes.
The main objective of this project is to replace manual
recordkeeping with an automated solution, improving accuracy,
efficiency, and accessibility of library data. Built using Java’s
object-oriented programming (OOP) principles, the system
ensures modularity, reusability, and ease of maintenance, making
it adaptable for future enhancements.
Key Features:
• Book Management: Add, update, and delete books, with
details such as title, author, genre, and availability status.
• User Management: Manage user records, including
registration, updating information, and tracking borrowed
books.
• Transaction Tracking: Monitor book checkouts, returns, and
overdue items, ensuring accurate record-keeping.
• Search Functionality: Allow users to search books by title,
author, or genre, improving the ease of finding desired
resources.

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Benefits:
• Improved Efficiency: Reduces manual paperwork and allows
for quick updates to records.
• Accuracy: Minimizes human errors in managing library
transactions and records.
• Scalability: The system can be expanded to include features
like database integration, advanced reporting, and graphical
user interfaces (GUI).
• User-Friendly: With a command-line interface, the system is
straightforward and easy to use, requiring minimal training.
Future Development Scope:
• Database Integration: To store records persistently for large
libraries.
• GUI Interface: Adding a graphical user interface to improve
user interaction.
• Online Integration: Allow users to search for books online and
manage their accounts remotely.
By implementing this system, libraries can significantly reduce the
time spent on manual record-keeping and transactions, leading to
greater operational efficiency and a more organized environment
for users and staff.

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Introduction
The Library Management System (LMS) is a Java-based
application designed to automate the process of managing and
tracking books, users, and transactions in a library. This command-
line application offers a streamlined approach to managing library
operations, such as book checkouts, returns, user registration, and
inventory management. By digitizing these processes, the system
aims to reduce human error, save time, and improve the overall
efficiency of managing library resources.
In a traditional library setup, the manual maintenance of records
often leads to issues such as misplacement of books, delayed
tracking of overdue items, and challenges in managing large
volumes of user data. The Library Management System addresses
these challenges by providing an easy-to-use interface and
automated features, allowing users to access, borrow, and return
books efficiently. It also tracks the status of each book, ensuring
that the library inventory is always up to date.
The primary objective of this project is to create a simple yet
effective tool that improves the workflow within a library setting.
The system supports functionalities such as adding and removing
books, managing user details, issuing and returning books, and
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searching for books based on various attributes like title, author,

or genre. Additionally, it keeps a record of transactions, which
helps library administrators track overdue books and send
reminders to users.
The Library Management System is built using Java’s
objectoriented programming (OOP) principles, ensuring scalability,
maintainability, and ease of modification. The use of classes and
objects allows the program to manage different entities like books,
users, and transactions in a modular and efficient manner.
Overall, the Library Management System aims to simplify and
enhance the library management process by providing a
userfriendly, efficient, and accurate solution to handle day-to-day
tasks in libraries of various sizes.

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