United Bank S.C.

CHEQUEPOINT v5.0
Users Manual

June 2013
 United Bank S.C.

Contents

INTRODUCTION ............................................................................................................................................................. 3

Log in to the CHEQUEPOINT ......................................................................................................................................... 4

Processing Transaction on Cheque-point ..................................................................................................................... 5

OUTWARD ................................................................................................................................................................. 5

1. Outward Cheque ........................................................................................................................................... 5

2. OUTGOING RTGS ......................................................................................................................................... 10

3. OUTWARD CHEQUE RETURN ...................................................................................................................... 11

INWARD .................................................................................................................................................................. 12

1. Verification .................................................................................................................................................. 12

2. Authorization .............................................................................................................................................. 15

CORE BANKING SYSTEM UPLOAD (CBS Upload) ..................................................................................................... 16

1. OUTWARD UPLOAD .................................................................................................................................... 16

2. INWARD UPLOAD ........................................................................................................................................ 17

Batch Tracker .......................................................................................................................................................... 18

Reports .................................................................................................................................................................... 18

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INTRODUCTION

CHEQUEPOINT Version 5.0 is a web-based application that has a capability to processes

transactions such as, Outward Cheque Clearance, Inward Cheque Clearance, Incoming &
Outgoing RTGS, download data from ACH & Upload Data to ACH.

The system automates transaction processing of the Bank with central clearing house at
NBE and enables to give quality service to our customers by minimizing errors and time
taken for a given transaction to be processed.
The system has different functionalities that enable users to process transactions, such
as:-
 Capability to accept and authenticate user name and password
 Capability to processes both inward and outward data processing, like accepting
and rejecting cheques, authenticating cheque numbers, validating account
numbers & CPO references….
 Capability of handling accounting entries for those transactions processed for both
outward and inward transaction.
 Capability of generating, uploading and reading downloaded ACH files
 Capability to produces appropriate reports

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Log in to the CHEQUEPOINT

 Use the URL Address http:/10.100.10.140/Chequepoint
 The browser should be IE 8.0 & above. You can also use Google Chrome & Firefox.

Figure 1

 Insert your username and password on the login screen appeared

 your password should contain at least six characters that contains capital letter,
number, special character and small letter
 If the user has logged into another machine previously or logged out improperly, the
system will prompt you to Re-enter your password to Self-Clear.
 If the user tries to login in to the system for more than five trials with wrong Password,
his or her account will be locked/ disabled. And prompt you to contact the system
administrator.
 If your login is successful, you will be able to see the main screen which enables you to
process the transactions you desire to process

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Processing Transaction on Cheque-point

Main windows /screen: appears after successful log in

Figure 2

Functionalities of cheque point are listed on the main window menu. Among the major functionalities of
the application:
 Outward
 Inward
 Uploads
 Reports
 Batch Tracker
 Logout

OUTWARD
In this module you will be able to process Outward Cheque clearing, and RTGS processing. It also
enables you to process Direct Debits & Direct Credit which is not yet functional at NBE side.

1. Outward Cheque

1.1. Capture Cheque transaction

Step 1 : Select Outward ->Capture Transactions->Cheques

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Figure 3

Step 2: Click on “NEW Batch” button->Insert the Customer A/C No->Insert number of
Item to be Capture ->Insert total Amount of cheques on the slip ->Click on the New Slip
Button

Figure 4

Note: Make sure that the scanner Agent is started. To start it, go to the desktop and double click
on the scanner agent shortcut icon.

Step 3: Insert the Cheques into the Scanner Input Tray click on “Start Feed” button. After
the cheques are scanned, the system replies a massage “cheques have been successfully
scanned.”

Step 4: Click on Edit to complete the Cheque details. The screen to Add/Edit Transaction
will be displayed. Insert the transaction detail and click on save button.

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Figure 5

Step 5: Click on Back Button to return to the first screen. Then Click on the Save slip
Button and then click on the Close Batch Button. After the batch is closed successfully the
detail will be transferred to verification stage.

1.2. Verification
Step 1: select Outward ->Verify Transaction->Cheque .

Figure 6

Step 2: Select Batch Number-> Click on load Batch Button->Select Slip No->Click on Load
Slip Button

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Figure 7

Step 3: Click on View to see the cheque detail and image

Figure 8

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If the items are correctly captured, put a check (thick) mark on the checkbox to verify the items

 Click on Verify (Save) Button

 Click on Verify Slip

 Click on Verify Batch Button. Then the detail will be transferred to the next stage i.e.
Authorization

If you found out a discrepancy on the details of the cheque and its image captured, you should
return the Batch back to capture stage and edit the detail.

1.3. Authorization
Step 1: select Outward ->Authorize Transaction->Cheque

Step 2: Select Batch Number-> Click on load Batch Button->Select Slip No->Click on Load
Slip Button

Figure 9

Step 3: Click on View to see the cheque detail and image

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If you verify that the details of the cheques and images are correct, put check(thick) mark on the
checkbox to authorize the items

 Click on Save Button to authorize item by item or click on Authorize All button to
authorize all items in the grid,

 Click on Authorize Slip,

 Click on Authorize Batch Button. Then the detail will be transferred to the next stage
i.e. CBS (Core Banking System) Upload.

If you find a discrepancy on the details of the cheque and its image to be authorized, then click on
Return Batch button to return the Batch back to capture stage.

In order to authorize the cheques again the process should be repeated from first stage to end.

2. OUTGOING RTGS
This module allows users to process transfers like customer to customer, Special Cheque, Special
CPO RTGS & Bank to Bank Transfers

2.1. Capturing RTGS-

Step 1: Click on Outward ->Capture Transaction->RTGS

Step 2: Click on New Batch button-> Select Transaction Type ->Click Add Txns button.

Step 3: Select Destination Bank, Destination Branch and Enter details of the RTGS.

Step 4: Click save button->Click on Close Batch Button.[the transaction will be transfer to
the next stage, i.e. Verification]

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2.2. Verification

Step 1: Select on Outward ->Verify Transaction->RTGS

Step2: Select the Batch No->Click on Edit to view the details of the captured transaction

Step 3: Put check mark on the checkbox to verify the items and Click on Verify (Save) Button-
>Click on Verify RTGS-> Verify Batch Button. Then the Transaction will be transferred to the next
stage i.e. Authorization

2.3. Authorization

Step 1: Select Outward -> Authorize Transaction->Transactions

Step 2: Select the Batch no->Click on Edit to view the details of the captured transaction

Step 3: Put check (thick) mark on the check box ->Click on Authorize RTGS->Click on Authorize
Batch. The transaction will be transferred to the next stage, i.e. CBS(Core Banking System)
Upload

3. OUTWARD CHEQUE RETURN

3.1. Process
All returned outward cheques are downloaded by HOFA from ACH. And the details of the
returned cheques will automatically be available for CBS Uploads. Therefore, respective
Branches are responsible to upload the items to the Core Banking System.

Step 1: Select from the menu bar Uploads-> CBS Uploads->All Transactions.

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Figure 10

Step 2: Select In Cheque -> Click on Upload Button.

INWARD
All Inward cheques, Incoming RTGS and Interbank transactions are downloaded by HOFA
from ACH. Branches are only responsible to process their own Inward Cheques and the
other transactions are processed by HOFA.

1. Verification
Step 1: Go to Inward-> Verify Transaction->Cheques-> Search. All unverified

cheques will be viewed on the Grid

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Figure 11

Step 2: Click on View hyperlink under Image title to view the inward cheque image

and its detail. Here

 you will be able to see the customer signature and mandate

 you will be able to edit old/short customer account number with FLEX
account number

 If the cheque detail is accepted, Reason will be presentment.

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Figure 12

 If the incoming item is CPO[Reason is presentment],you should select the

“IS CPO?” checkbox and the beneficiary name of the CPO will be
displayed under the Account number field-> Click “Save” button

 If the incoming item is not acceptable [Reason is different from

presentment], and the user should select the appropriate return reason
and click “Save” button. The return should be authorized by the checker
& then it will be available for ACH file creation to HOFA.
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Figure 13

 Check/thick the check box “ Select All” to verify all the details of the
item[Amount ,Date ,Stamp….]on the form ->click on Save button

 The data will be transferred to Authorization stage.

2. Authorization
Step1: Select Inward -> Authorize Transaction-> Cheques ->Click on “Search “button

and all un authorized cheques will be viewed on the Grid

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Step2: Click on View hyperlink under Image title to view the inward cheque image

and its detail

Step3: Check/thick the checkbox on the Grid and click on “Authorize “Button.

After authorization the data will be available for CBS Upload.

CORE BANKING SYSTEM UPLOAD (CBS Upload)

With this module the user uploads transactions processed in CHEQUEPOINT system to the
respective accounts on FLEX.

1. OUTWARD UPLOAD
Step 1: select Uploads ->CBS Uploads->All Transactions

Figure 14

Step 2: Select Out cheque for outward cheque transaction or Select on Out RTGS

from the listed batch type options.

Step3: Click on Upload button

 If the transaction is uploaded successfuly, the system will prompt you

with a message “Successful uploads: xxxx .Failed uploads: None”

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Figure 15

 If it fails, the system will prompt you with a message “Successful uploads:
None .Failed uploads: XXXX”. This means, the whole batch is failed to
upload and you should go through the error which cause the upload
failure

 You should re-generate the batch number for the outward cheque
transaction to be uploaded.

2. INWARD UPLOAD
Step 1: select Uploads ->CBS Uploads->All Transactions

Step 2: Click on In cheque option for Inward cheque transaction or click on In RTGS

option from listed batch type options.

Step3: Click on upload button

 If the transaction uploads is successful, the system will prompt you with
a message “Successful uploads: xxxx .Failed uploads: None”

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 If it fails, the system will prompt you with a message “Successful

uploads: None .Failed uploads: XXXX”. This means, the whole batch is
failed to upload and you should go through the error which cause the
upload failure

 If the Upload fails first check the transaction on Flex whether it has
passed or not. If not, re-generate the batch number using the batch
Tracker & then click on the Upload Button.

Batch Tracker
In this module you will be able to view the stages of processed transactions. It is also used
to re generate Batch number & to Exclude some items from Upload for various reasons.

To re-generate batch:

Step 1: select Report-> Batch Tracker

Step 2: select the process type, i.e. In Cheque. Then Click on regenerate link on the
transaction view grid.

Reports
The system avail appropriate report for users for both inward and outward data
processing activities. User may select the reports listed under this menu.

 Outward Reports

 Inward Reports

 General Reports
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