Scribd
Upload
31 views6 pages

Short Excel Test

The document provides a comprehensive list of frequently used keyboard shortcuts in Excel, including commands for workbook management, formatting, and navigation. It also explains how to use ribbon access keys and navigate within the ribbon using the keyboard. Additionally, it covers shortcuts for moving between cells and managing data within worksheets.

Uploaded by

Matija Matija
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
31 views6 pages

Short Excel Test

The document provides a comprehensive list of frequently used keyboard shortcuts in Excel, including commands for workbook management, formatting, and navigation. It also explains how to use ribbon access keys and navigate within the ribbon using the keyboard. Additionally, it covers shortcuts for moving between cells and managing data within worksheets.

Uploaded by

Matija Matija
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 6

Frequently used shortcuts

This table lists the most frequently used shortcuts in


Excel.
To do this Press
Close a workbook. Ctrl+W
Open a workbook. Ctrl+O
Go to the Home tab. Alt+H
Save a workbook. Ctrl+S
Copy selection. Ctrl+C
Paste selection. Ctrl+V
Undo recent action. Ctrl+Z
Remove cell contents. Delete
Choose a fill color. Alt+H, H
Cut selection. Ctrl+X
Go to the Insert tab. Alt+N
Apply bold formatting. Ctrl+B
Center align cell contents. Alt+H, A, C
Go to the Page Layout tab. Alt+P
Go to the Data tab. Alt+A
Go to the View tab. Alt+W
Open the context menu. Shift+F10 or

Windows Menu key


Add borders. Alt+H, B
Delete column. Alt+H, D, C
Go to the Formula tab. Alt+M
Hide the selected rows. Ctrl+9
Hide the selected columns. Ctrl+0
Ribbon keyboard shortcuts

The ribbon groups related options on tabs. For example, on the Home tab, the Number group
includes the Number Format option. Press the Alt key to display the ribbon shortcuts, called
Key Tips, as letters in small images next to the tabs and options as shown in the image below.

You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for
the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to
the Tell me or Search field. Press Alt again to see KeyTips for the options for the selected tab.

Depending on the version of Microsoft 365 you are using, the Search text field at the top of the
app window might be called Tell Me instead. Both offer a largely similar experience, but some
options and search results can vary.

In newer versions of Office, most of the old Alt key menu shortcuts still work, too. However, you
need to know the full shortcut. For example, press Alt, and then press one of the old menu keys,
for example, E (Edit), V (View), I (Insert), and so on. A notification pops up saying you're using an
access key from an earlier version of Microsoft 365. If you know the entire key sequence, go
ahead, and use it. If you don't know the sequence, press Esc and use Key Tips instead.

Use the Access keys for ribbon tabs

To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs
might appear depending on your selection in the worksheet.
To do this Press
Move to the Tell me or Search field on the ribbon and type a Alt+Q, then
search term for assistance or Help content. enter the
search term.
Open the File menu. Alt+F
Open the Home tab and format text and numbers and use the Alt+H
Find tool.
Open the Insert tab and insert PivotTables, charts, add-ins, Alt+N
Sparklines, pictures, shapes, headers, or text boxes.
Open the Page Layout tab and work with themes, page setup, Alt+P
scale, and alignment.
Open the Formulas tab and insert, trace, and customize Alt+M
functions and calculations.
Open the Data tab and connect to, sort, filter, analyze, and Alt+A
work with data.
Open the Review tab and check spelling, add notes and Alt+R
threaded comments, and protect sheets and workbooks.
Open the View tab and preview page breaks and layouts, show Alt+W
and hide gridlines and headings, set zoom magnification,
manage windows and panes, and view macros.
Work in the ribbon with the
keyboard
To do this Press
Select the active tab on the Alt or F10. To move to a different tab, use
ribbon and activate the access access keys or the arrow keys.
keys.
Move the focus to commands on Tab key or Shift+Tab
the ribbon or add-in pane.
Move down, up, left, or right, Arrow keys
respectively, among the items on
the ribbon.
Show the tooltip for the ribbon Ctrl+Shift+F10
element currently in focus.
Activate a selected button. Spacebar or Enter
Open the list for a selected Down arrow key
command.
Open the menu for a selected Alt+Down arrow key
button.
When a menu or submenu is Down arrow key
open, move to the next
command.
Expand or collapse the ribbon. Ctrl+F1
Open a context menu. Shift+F10

Or, on a Windows keyboard, the Windows


Menu key (usually between the Alt Gr and
right Ctrl keys)
Move to the submenu when a Left arrow key
main menu is open or selected.
Move from one group of Ctrl+Left or Right arrow key
controls to another.
Keyboard shortcuts for navigating in cells
To do this Press
Move to the previous cell in a worksheet or the Shift+Tab
previous option in a dialog box.
Move one cell up in a worksheet. Up arrow key
Move one cell down in a worksheet. Down arrow key
Move one cell left in a worksheet. Left arrow key
Move one cell right in a worksheet. Right arrow key
Move to the edge of the current data region in a Ctrl+Arrow key
worksheet.
Enter the End mode, move to the next nonblank End, Arrow key
cell in the same column or row as the active cell,
and turn off End mode. If the cells are blank, move
to the last cell in the row or column.
Move to the last cell on a worksheet, to the lowest Ctrl+End
used row of the rightmost used column.
Extend the selection of cells to the last used cell Ctrl+Shift+End
on the worksheet (lower-right corner).
Move to the cell in the upper-left corner of the Home+Scroll lock
window when Scroll lock is turned on.
Move to the beginning of a worksheet. Ctrl+Home
Move one screen down in a worksheet. Page down
Move to the next sheet in a workbook. Ctrl+Page down
Move one screen to the right in a worksheet. Alt+Page down
Move one screen up in a worksheet. Page up
Move one screen to the left in a worksheet. Alt+Page up
Move to the previous sheet in a workbook. Ctrl+Page up
Move one cell to the right in a worksheet. Or, in a Tab key
protected worksheet, move between unlocked
cells.
Open the list of validation choices on a cell that Alt+Down arrow key
has data validation option applied to it.
Cycle through floating shapes, such as text boxes Ctrl+Alt+5, then the Tab
or images. key repeatedly
Exit the floating shape navigation and return to Esc
the normal navigation.
Scroll horizontally. Ctrl+Shift, then scroll your
mouse wheel up to go left,
down to go right
Zoom in. Ctrl+Alt+Equal sign ( = )
Zoom out. Ctrl+Alt+Minus sign (-)

You might also like