MVJ COLLEGE OF ENGINEERING, BENGALURU- 560067

(An Autonomous Institution affiliated to VTU, Belagavi)

DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING

SOFTWARE DEVELOPMENT CLUB
INTERNSHIP REPORT
ON

“HOSPITAL MANEGMENT SYSTEM”

Submitted by

PUNITH KUMAR H S 1MJ21IS078

KEERTHAN GOWDA L 1MJ21IS049

MAHALAXMI A 1MJ21IS054

POORNIMA B 1MJ21IS071

Under the guidance of

Mrs. Thejaswini M

ASSISTANT PROFESSOR

Department of Computer Science and Engineering

MVJ College of Engineering

In Partial fulfilment for the award of degree

In

INFORMATION SCIENCE AND ENGINEERING

MVJ COLLEGE OF ENGINEERING, BENGALURU- 560067
(An Autonomous Institution affiliated to VTU, Belagavi)

DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING

CERTIFICATE

Certified that the internship titled HOSPITAL MANAGEMENT SYSTEM was carried
out by Punith kumar H S (1MJ21IS078), Keerthan Gowda L(1MJ21IS049),
Mahalaxmi A (1MJ21IS054), Poornima B (1MJ21IS071), in partial full fillment for the
award of degree of Bachelor of Engineering in Information Science and Engineering of the
Visvesvaraya Technological University, Belagavi during the year 2022-2023. It is
certified that all corrections / suggestions indicated during the internal assessment have
been incorporated in the internship report deposited in the department library. The
internship report has been approved as it satisfies the academic requirements in respect of
internship work prescribed by the institution for the said degree.

Signature of Guide Signature of HOD Signature of Principal

MVJ COLLEGE OF ENGINEERING, BENGALURU- 560067
(An Autonomous Institution affiliated to VTU, Belagavi)

DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING

DECLARATION
We, by Punith kumar H S (1MJ21IS078), Keerthan Gowda L(1MJ21IS049),
Mahalaxmi A (1MJ21IS054), Poornima B (1MJ21EC071) students of Second
Semester B.E., Department of INFORMATION AND SCIENCE MVJ College of
Engineering, Bengaluru – 56006. Declare that by declare that the Internship title
“HOSPITAL MANAGEMENT SYSTEM” has been carried out by us and submitted in
partial fulfilment for the award of the Internship of Bachelor of Engineering in
Information Science and Engineering Department during the year 2022-2023 Further
we declare that the content of the report has not been submitted previously by anybody for
the award of any degree or diploma to any other University.

Place: Bengaluru

Date:

Name Signature

Punith kumar H S (1MJ21IS078)

Keerthan Gowda L (1MJ21IS049)

Mahalaxmi A (1MJ21IS054)

Poornima B (1MJ21IS071)
 ACKNOWLEDGEMENT
The satisfaction and euphoria that accompany a successful completion of any task would be
incomplete without the mention of people who made it possible, success is the epitome of hard
work and perseverance, but steadfast of all is encouraging guidance.
So, with gratitude we acknowledge all those whose guidance and encouragement served as
beacon of light and crowned our effort with success.
We are thankful to our Principal Dr. P Mahabaleswarappa, for his encouragement and
support throughout the internship.
We are thankful to our Vice-Principal Dr. M Brindha, for her encouragement and support
throughout the internship.
We are thankful to our COE Dr. Lourdu Antony Raj, for his incessant encouragement & all
the help during the internship.
We are also thankful to HOD/CSE Dr. M B Sudhan, for his incessant encouragement & all
the help during the internship.
We consider it a privilege and honour to express our sincere gratitude to our guide Mrs.
Thejaswini M, Assistant Professor, Dept. of CSE for her valuable guidance throughout the
tenure of this internship, and whose support and encouragement made this work possible.
It’s also a great pleasure to express our deepest gratitude to all faculty members of our
department for their cooperation and constructive criticism offered, which helped us a lot
during our project work. We thank all the technical and non-technical staff of the Computer
Science and Engineering department, MVJCE for their help.

Thank you
 ABSTRACT

This main objective of the Hospital Management System is to computerize the maintenance of
the patient details and appointment section in the hospital. This system has been developed
form whole management system including Employees, Doctors, Patients, and appointments
etc. It also includes the details about the laboratory equipment. Admin having the rights to
create doctor, employee, equipment details, appointments and user management, These details
are secured and only admin can edit and update the details. There are a lot of benefits to the
Hospital and doctor by placing the system at their registration and doctor appointments. At the
same time the patients are also benefited using this system. They can get the work done within
no time. The Hospital management system can get much out of the system. The system is used
to enter the patient details and to enter the details about the hospital equipment and the details
about the in-patient and out-patient in detail and about the reports of the patients. Doctor
appointments also managed in this application. Using the system Is as simple as using the
personal computer. Since end user Computing is developing in our country. It is beneficial both
hospital and the patients. Every step clearly defined and help is provided throughout the
application to the user. Even the exceptions are handled well to avoid confusion.
 TABLE OF CONTENT

Content Page no:

Acknowledgement i
Abstract ii
Chapter 1: INTRODUCTION 7-8

1.1 Objective of the system. 7

1.2 Application of the Hospital Management. 8

Chapter 2: THEORY OF HOSPITAL MANEGMENT IN INDIA 9-10

2.1 Advantages of Hospital Management System. 9

2.2 The Main Objective. 10
Chapter 3: SOFTWARE REQUIRMENTS AND SPECATIONS 11-17

3.1.1 Product Perspective 11

3.1.2 System Interfaces 11
3.1.3 System Specifications 12
3.2.1 H/W requirement 12
3.2.2 S/W requirement 13
3.2.3 Communication interfaces 13
3.2.4 Product functions 13
3.3 Programming language 14-16
Chapter 4: FEATURES OF SOFTWARE 17-29

4.1.1 Data flow diagram 17

4.2.1 Sample Screenshots of project 25
Chapter 5: CONCLUSION AND FUTURE SCOPE 27-29

REFERENCE 30
 Hospital Management System

CHAPTER-1
INTRODUCTION
Hospital are the essential part of our lives, providing best medical facilities to people suffering
from various ailments, which may be due to change in climatic conditions, increased work-
load emotional trauma stress etc. It is necessary for the hospitals to keep track of its day-to-day
activities & records of its patients, doctors, nurses, ward boys and other staff personals that
keep the hospital running smoothly & successfully. But keeping track of all the activities and
their records on paper is very cumbersome and error prone. It also is very inefficient and a
time-consuming process. Observing the continuous increase in population and number of
people visiting the hospital. Recording and maintaining all these records is highly unreliable,
inefficient and error-prone. It is also not economically and technically feasible to maintain
these records on paper. This keeping the working of the manual system as the basis of our
project. We have developed an automated version of the manual system, named as "Hospital
Management System". The main aim of our project is to provide a paper-less hospital up to
90%. It also aims at providing low-cost reliable automation of the existing systems. The system
also provides excellent security of data at every level of user-system interaction and also
provides robust & reliable storage and backup facilities.

OBJECTIVE OF THE SYSTEM

The project “Hospital management system” is aimed to develop to maintain the day - to-day
state of admission/discharge of patients, list of doctors, reports generation. It is designed to
achieve the following objectives:1. To computerize all details regarding patient details &
hospital details.2. Scheduling the appointment of patient with doctors to make it convenient for
both3. Scheduling the services of specialized doctors and emergency properly so that facilities
provided by hospital are fully utilized in effective and efficient manner.4. If the medical store
issues medicines to patients, it should reduce the stock status of the medical store and vice-
versa.5. It should be able to handle the test reports of patients conducted in the pathology lab
of the hospital.6. The inventory should be updated automatically whenever a transaction is
made.7. The information of the patients should be kept up to date and there record should be
kept in the system for historical purposes.

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APPLICATIONS OF HOSPITAL MANAGEMENT SYSTEM

1.Track Financials Better.
2.Secure Your Data.
3.Eradicate Errors.
4.Make Diagnosis and Treatment Easier.
5.Increase Patient Satisfaction.
6.Improve Hospital Quality Ratings.
7.Paperless Operation.
8.Run Your Hospital Efficiently.
9.Processing Speed & Results
10.Cost Effective
11.Reduction in Errors
12.Data Security & Retrieving Ability
13.Improved Patient Care
14.Quality & Compliance

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CHAPTER-2
THEORY OF HOSPITAL MANEGMENT SYSTEM IN INDIA
HMS was introduced to solve the complications coming from managing all the paper works
of every patient associated with the various departments of hospitalization with
confidentiality. HMS provides the ability to manage all the paperwork in one place, reducing
the work of staff in arranging and analyzing the paperwork of the patients. HMS does many
works like:

1. Maintain the contact details of the patient.

2. Keep track of the appointment dates.
3. Save the insurance information for later reference.
4. Tracking the bill payments.
5. Maintain the medical records of the patient.

The Advantages of HOSPITAL MANEGMENT SYSTEM the following:

Appointment Management:
For hospitals having their own site, appointment widgets will be integrated onto the site.
Patients visiting the hospital’s website can book online appointments with case.

Billing Management:
Integrated Billing with treatments, Lab and Radiology. Alerts will be sent on Discount
Authorisation. Automatic due capture, Option to bill before and after consultation.

Prescription Management:
Manage commonly and recently used medicines. Option to show medicines available in the
pharmacy. SMS prescriptions to Patients.

Operation Theatre Management:

Automatic notification can be sent to customers on test results. Lab notifications like email,
SMS of the test reports sent from the Automated Lab notification module.

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Increased Data security:

The patient data can be kept a hundred percent safe by using HMS in your hospital. It can be
made accessible by only a limited amount of authorized personnel. With HMS, all the data is
stored on a server or cloud and kept safe by just securing the login information safe.

Improve Visibility and Transparency:

Hospital Management System (HMS) improves the visibility and transparency in the
complete management process and in all records.

Cost Effective:
HMS not only saves time in the hospital but also is cost-effective in decreasing the number of
people working on the system of manual entry of data and paperwork. The implementation of
His will decrease the human intervention into the system thereby avoiding human-caused
errors.

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CHAPTER-3
SOFTWARE REQUIREMENT SPECIFICATION

3.1 Product Perspective

1. This Hospital Patient Info Management System is a self-contained system that manages
activities of the hospital
2. Due to improperly managed details medical centre faces quite a lot of difficulties in
accessing past data as well as managing present data.
3. The fully functional automated hospital management system which will be developed
through this project will eliminate. The disadvantages caused by the manual system by
improving the reliability, efficiency and performance.
4. The usage of a database to store patient, employee, stock details etc. will accommodate
easy access, retrieval, and search and manipulation of data.
5. The access limitations provided through access privilege levels will enhance the security
of the system.
6. The system will facilitate concurrent access and convenient management of activities of
the medical centre.

3.1.1 System Interfaces

▪ User Interfaces

▪ This section provides a detailed description of all inputs into and outputs from the system.

it is also gives a description of the hardware, software and communication interfaces and

provides basic prototypes of the user interface.

▪ The protocol used shall be HTTP.

▪ The Port number used will be 80.

▪ There shall be logical address of the system in IPv4 format.

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Hardware Interfaces

Laptop/Desktop PC-Purpose of this is to give information when Patients ask information

about doctors, medicine available lab tests etc. To perform such action it need very efficient
efficient computer otherwise due to that reason patients have to wait for a long time to get what
they ask for Laser Printer (B/W) This device is for printing patients’ info etc. Wi-Fi router -
Wi-Fi router is used to for internetwork operations inside of a hospital and simply data
transmission from pcs to sever.

Software Interfaces

1. JDK 1.8 - Java is fast, secure, and reliable. From laptops to data centers, game consoles
to scientific supercomputers, cell phones to the Internet
2. My SQL server - Database connectivity and management
3. OS- windows 7/8/8.1-very user friendly and common.
4. JRE 1.8 - JAVA Runtime Environment for run Java Application and System.
3.1.2 System Specifications

3.1.2.1 H/W Requirement

1. Core i5 processor 2GB Ram.

2. 20GB of hard disk space in terminal machines.

3. 1TB hard disk space in Server Machine.

3.1.2.2 S/W Requirement

1. Windows 7 or above operating system.

2. JRE 1.8.

3. My SQL server.

3.2Product functions
1. Provide access to registered users only.
2. Registration of new patients.
3. Enable patient to view their record.
4. Enable patient to update their record.

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5. Generate appointment date and timing.

6. Confirmation by doctor.
7. Patients can do Payment.
8. Modification in schedule by patient.
9. Admin access to patient’s record.
10. Admin Verify Payment and Generate Bill/Receipt.
11. Admin can view monthly/yearly records.

3.3 Programming language used:

3.3.1 Configuration:

1. Processors: Intel Atom processor or Intel Core i3 processor

2. RAM: At least 2 GB

3. Disk space: 1 GB

4. Operating systems: Windows* 7 or later, macOS, and Linux

5. Language: HTML, CSS, MySQL, PHP, BOOTSTRAP.

6. Must have a functional Microphone

7. Internet Connection

8. IDE: Visual Studio Code, PyCharm.

1.HTML

HTML is the language in which most websites are written. HTML is used to create pages and
make them functional.HTML was first created by Tim Berners-Lee, Robert Cailliau, and others
starting in 1989.It stands for Hyper Text Markup Language, Markup Language is a way that
computers speak to each other to control how text is processed and presented. To do this HTML
uses two things: tags and attributes. HTML stands for Hypertext Markup Language. It is a
markup language used for creating and structuring content on the web. HTML is the foundation
of all websites, as it defines the structure and content of a web page. HTML uses tags to define
the different elements of a webpage, such as headings, paragraphs, images, links, forms, and

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more. Each tag is enclosed in angle brackets (< >) and may have attributes that provide
additional information about the element HTML is an essential skill for web developers, as it
is the primary language used to create web pages. In addition to HTML, web developers often
use other technologies such as CSS (Cascading Style Sheets) and JavaScript to enhance the
functionality and appearance of their websites.

2. CSS

Cascading Style Sheets (CSS) is a style sheet language used to define the visual presentation
of web pages. CSS is essential for creating visually appealing and responsive websites that
adapt to different screen sizes and devices.
CSS separates the presentation of a web page from its content, allowing web developers to
define the styles of different elements on a web page. With CSS, developers can control the
font, colour, size, layout, and other visual aspects of a web page. By defining styles in a separate
CSS file, web developers can make global changes to the look and feel of a website without
having to modify each individual page.
CSS uses a cascading system, meaning that styles can be inherited from parent elements to
their child elements, but can also be overridden by more specific styles. This allows developers
to create a hierarchy of styles, where global styles can be overridden by more specific styles
for individual element.

3.JAVA SCRIPT

JavaScript is a high-level programming language that is commonly used in web development It is a

versatile and powerful language that allows developers to create and dynamic web applications.
JavaScript is a client-side language, meaning that it runs in the user's web browser This allows for
dynamic updates to web pages without the need for a page refresh JavaScript can be used to add
interactivity to web pages, such as form validation animation and event handling. JavaScript is also a
server-side language, meaning that it can be used to create side applications and scripts. Server-side
JavaScript is becoming increases singly popular as a way to create scalable and efficient web
applications JavaScript is an object-oriented language, which means that it uses objects to represent
data and functionality. This allows developers to create complex applications with reusable code
JavaScript also supports functional programming which allows developers to create more efficient and
module code. JavaScript is a popular language for web development because of its versatility and ease
of use. It has a large and active community of developers, which means that there are plenty of resources

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and support available for those learning the language. Additionally, JavaScript can be used with other
web technologies such as HTML and CSS to create complex and engaging web applications.
4.BOOTSTRAP
Bootstrap is a popular front-end development framework that is used to create responsive and
mobile-first websites. It is an open-source framework that includes pre-designed components
and styles, making it easy for developers to create modern and attractive websites, Bootstrap
was originally created by Twitter in 2010 as an internal tool, but it quickly gained popularity
among developers and was released as an open-source project in 2011. Since then, Bootstrap
has become one of the most widely used front-end frameworks for web development. Bootstrap
includes a variety of pre-designed components, such as navigation menus, buttons, forms, and
tables, which can be easily customized and integrated into a website. Additionally, Bootstrap
uses a grid system, which allows developers to create responsive layouts that adapt to different
screen sizes and devices.

Bootstrap is also highly customizable, allowing developers to create their own styles and
components. The framework includes built-in support for Sass, a popular CSS pre-processor,
which makes it easy to customize the look and feel of a website. One of the biggest benefits of
using Bootstrap is its large and active community of developers. There are plenty of resources
and documentation available for those learning the framework, as well as a wide range of third-
party plugins and extensions that can be used to extend its functionality. Overall, Bootstrap is
a powerful and flexible framework that makes it easy for developers to create responsive and
mobile-first websites. Its pre-designed components and styles, along with its customization
options, make it an ideal choice for web development projects of all sizes and complexity.

5.MySQL

MySQL is a popular open-source relational database management system (RDBMS) used for
storing and retrieving data in web applications. It is a powerful and flexible database system
that is used by millions of web applications around the world.
One of the biggest benefits of using MySQL is its scalability. It can handle large amounts of
data and can be easily scaled to meet the needs of growing web applications. Additionally,
MySQL is compatible with a wide range of web technologies, making it a versatile choice for
web developers.

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MySQL is also highly secure, with built-in security features that help protect sensitive data. It
uses various authentication methods, including password encryption and SSL/TLS encryption,
to keep data safe from unauthorized access.
Another benefit of using MySQL is its ease of use. It has a simple and intuitive user interface,
making it easy for even novice users to manage their databases. Additionally, MySQL has a
wide range of features, including support for transactions, triggers, and stored procedures,
which make it a powerful and flexible database system.
One of the biggest benefits of using MySQL is its large and active community of developers.
This community provides plenty of resources and support for those learning the system,
including documentation, forums, and user groups.
Overall, MySQL is a powerful and flexible database system that is ideal for storing and
retrieving data in web applications. Its scalability, security, ease of use, and large community
make it a popular choice for web developers around the world.

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CHAPTER-4
FLOWCHART OF THE PROJECT:

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 Hospital Management System

Figure 4.1: Flow of control of Management

4.1 USE CASE DESCRIPTION

➢ PATIENT:

1. REGISTRATION-

• DESCRIPTION: The new patient can register themselves and add their details like
name, age, gender, blood group etc. The patient entry will be made in the database.
• PRE -CONDITION: The patient must be a new patient, If necessary fields left by
user then prompt user to fill the necessary fields.

• MAIN FLOW OF EVENTS:

1. Patient selects sign in log in module.

2. A registration form gets displayed.
3. Patient fills the required details.

• POST CONDITIONS: Patient record is added to database.

2. UPDATION-

• DESCRIPTION: The patient should be enabled to update his/her details a the

the changes should reflect in hospitals database.
• PRE-CONDITION: The patient must be a registered patient, The patient cannot
update details after treatment starts.
• MAIN FLOW OF EVENTS:

1. Logs in to the system.

2. Patient view his record.
3. Patient selects update details.
4. Now patient may change the necessary fields

• POST PATIENT CONDITION: The record of patient is updated in hospital

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database.

Figure 4.2: Control flow of system.

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 Hospital Management System

➢ APPOINTMENT:

• DESCRIPTION - It shows users a list of available doctors, timings, dates and

enables patients to select the most suitable appointment date and doctor. The
patient may also the cancel the appointment.

• PRE-CONDITION - The patient must be a registered patient, Patient can fix only
one appointment for a particular department.

• MAIN FLOW OF EVENT

1. Patient first logs in to system.

2. View his/her record.
3. Create a new appointment or cancel the appointment.

• POST CONDITIONS - patient details are displayed and a new appointment is fix or
a existing appointment is cancelled. The database is updated.

Figure 4.3: Appointment form of the Hospital.

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 Hospital Management System

➢ DOCTOR

• DESCRIPTION: The doctor view patient record/update his details and a

add description of the treatment given to patient.
• PRE-CONDITION: The doctor must be a registered doctor, System does
not allow the doctor to modify the qualification, hospital managed details.
• MAIN FLOW OF EVENTS:

1. Doctor logs in to the system.

2. Doctor may select view patient.
3. Patient record is displayed with treatment history.
4. Doctor add description of patient treatment.
5. Doctor may select appointment details.
6. Appointment Requests is displayed with schedule.
7. Doctor confirm or cancel appointment.

POST CONDITION: The patient and doctor’s database are updated.

Figure 4.4: Doctor’s Gallery

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 Hospital Management System

➢ ADMIN
• DESCRIPTION: The admin add doctor, update doctor details and verify payment

and generate Bill/ Receipt for the same.

• MAIN FLOW OF EVENTS:

1. Admin logs in the system.

2. Admin may add doctor new doctor.
3. Admin fills the doctor’s details.
4. Admin view Doctor record.
5. Admin enters the doctor id in the system.
6. Doctor details are displayed Admin can update details.
7. Admin Verify the payment submitted by the Patient.
8. Generate Bill/ Receipt and confirmation message for the same.

• PRE - CONDITION: Admin must first log in with his/her credentials.

• POST CONDITION: The database is update.

Figure 4.5: Hospital’s Gallery.

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 Hospital Management System

➢ Sample Screenshot of Project:

Figure 4.6: Login page of Hospital.

Figure 4.7: Health Packages of Hospital.

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Figure 4.8: Home page of website.

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Figure 4.9: Display page of website.

Figure 4.10: Register page of website.

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Figure 4.11: Contact form of website.

Figure 4.12: Health Packages of Hospital website.

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Figure 4.13: Our Specialities of Hospital website.

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CHAPTER-5

CONCLUSION

Working on the project was an excellent experience. It helped us to understand the

Importance of planning, designing and implementation so for we have learnt in our theory
books. It helped us unleashing our creativity while working in a team. It also realized the
importance of team working, communication as a part of this project. The project was
successfully completed after a lot of efforts and work hours. This project underwent
number of compiling, debugging, removing errors, making it bug free, adding more
facilities in Hospital Management System and interactivity making it more reliable and
useful. This project focused that scheduling a project and adhering to that schedule
creates a hard sense of time- management. It has also let us known that cooperative
teamwork always produces effective results. The entire project has been developed and
deployed as per the requirements stated by the user. It is found to be bug free as per the
testing standards that are implemented. There are also few features which can be
integrated with this system to make it more flexible. Below list shows the future points
to be consider. Getting the current status of patient Including a different module for
pharmacy, LAB, Bed Allotment and many more. Finally, we like to conclude that we put
all our efforts throughout the development of our project and tried to full fill most of the
requirements of the user.

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FUTURE SCOPE OF THE APPLICATIONS:

Through maximum efforts have been put in to make authentic in all aspects and to take all
necessary presentation to ensure that the information gathered is true some uncomfortable
factors may have crept in. Some of the respondents were reductant to part with information on
the pretext of the sensitivity of the information. Also some facts of figures were not divulged
as the company policy came in the way for free revelation of the desired input. An element of
bias might have crept in from the side of official interviewed This could also have resulted in
some kind of modification of the information divulged. Through an attempt was makes to
collect information from the best possible source in the company, it is difficult to meet the top
officials due to their busy schedules. Most of the analysis and interpretations, made for this
report are based on the secondary data obtained. This data could have some inherent mistakes
and errors. Finally, although due care has been taken those can be typing and compilation errors
in the report itself.

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5. Envisioning the National Health Care Quality Report. Washington D.C.: Institute of
Medicine; 2001. [PubMed]

6. Brennan TA, Leape LL, Laird NM, Hebert L, Localio AR, Lawthers AG. et al. Incidence
of adverse events and negligence in hospitalized patients. Results of the Harvard Medical
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7. Iezzoni LI, Foley SM, Heeren T, Daley J, Duncan CC, Fisher ES. et al. A method for
screening the quality of hospital care using administrative data: preliminary validation
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8. EMBASE. In. The Netherlands: Elsevier Science Publishers B.V.

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