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Practical Questions

The document provides instructions on using shortcut keys for copy, cut, paste, and save functions in Microsoft Word and Excel, along with examples. It also explains how to create a second copy of a document under a different name and location, and how to format cells in Excel. Additionally, it includes a sample professional resume format and a template for writing an invitation email.

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basiratrandhawa07
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11 views4 pages

Practical Questions

The document provides instructions on using shortcut keys for copy, cut, paste, and save functions in Microsoft Word and Excel, along with examples. It also explains how to create a second copy of a document under a different name and location, and how to format cells in Excel. Additionally, it includes a sample professional resume format and a template for writing an invitation email.

Uploaded by

basiratrandhawa07
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Q1. What are the shortcut keys for copy, cut, paste, and save? Give an example.

Solution:
Shortcut keys are keyboard combinations that help perform tasks quickly. The commonly used
shortcuts for copy, cut, paste, and save are:
Function Shortcut Key (Windows & MS Office) Shortcut Key (Mac)
Copy Ctrl + C Command + C
Cut Ctrl + X Command + X
Paste Ctrl + V Command + V
Save Ctrl + S Command + S
Example:
1. Open a Microsoft Word document.
2. Type: "Hello, this is a test document."
3. To copy the text:
o Select the text → Press Ctrl + C.
4. To cut the text:
o Select the text → Press Ctrl + X.
5. To paste the text in another place:
o Place the cursor → Press Ctrl + V.
6. To save the document:
o Press Ctrl + S and choose a location to save.

Q2. How to create a second copy of an opened document under a different name and in a different
location?
Solution:
To create a second copy of an opened document in Microsoft Word (or any other text editor), follow
these steps:
Steps in Microsoft Word:
1. Open the existing document.
2. Click on File in the top-left corner.
3. Select Save As.
4. Choose a different file name.
5. Select a different location (such as a different folder or USB drive).
6. Click Save.
Example:
• Original file: Report.docx (saved in C:\Documents\Reports)
• Second copy: Report_Copy.docx (saved in D:\Backup\Reports)
Q3. Write a professional resume using MS Word.
Solution:
A professional resume should include Personal Information, Objective, Education, Experience, Skills,
and References.

Sample Resume in MS Word


[Your Name]
[Your Address]
[Your Email] | [Your Phone Number] | [LinkedIn Profile]
Objective:
A highly motivated and detail-oriented professional seeking a [Job Role] position in [Company Name]
where I can utilize my skills in [Key Skills] to contribute to the company’s growth.
Education:
• [Degree] in [Field], [University Name], [Year]
• [Additional Certifications]
Work Experience:
[Job Title] – [Company Name], [Year – Present]
• Responsible for [Key Responsibilities].
• Achieved [Accomplishments].
Skills:
• Proficiency in [Software/Technical Skills].
• Strong communication and teamwork skills.
References:
Available upon request.

Formatting in MS Word:
1. Use Bold for headings.
2. Use bullet points for listing information.
3. Set a professional font (e.g., Calibri, Arial, Times New Roman).
Q4. Demonstrate cell formatting using MS Excel and change properties of a cell.
Solution:
Cell formatting in Microsoft Excel helps improve readability and data presentation.
Steps to Format a Cell in MS Excel:
1. Change Font Style & Size:
o Select the cell(s).
o Go to Home → Font.
o Choose Bold, Italic, or Underline.
2. Change Cell Color & Borders:
o Select the cell(s).
o Click Home → Fill Color to add a background color.
o Click Home → Borders to apply a border.
3. Number Formatting:
o Select a cell with numbers.
o Go to Home → Number Format.
o Choose Currency, Percentage, Date, or Custom Format.
4. Merge & Center:
o Select multiple cells.
o Click Merge & Center to combine them.
Example:
If you have a sales report:
Product Price (USD) Discount (%)
Laptop 1200 10%
Mobile 800 5%
• Format the Price column as Currency ($).
• Apply a yellow background to the header row.
• Add borders to all cells.
Q5. Write a mail for invitation using any mail service provider.
Solution:
An invitation email should be polite, concise, and informative.
Sample Invitation Email:
Subject: Invitation to [Event Name] on [Date]
Dear [Recipient’s Name],
I hope you are doing well. I am pleased to invite you to [Event Name] scheduled on [Date] at [Time]
at [Venue].
The event will feature [Brief Description of the Event]. Your presence would be highly appreciated.
Please confirm your availability by [RSVP Deadline].
Looking forward to your participation.
Best Regards,
[Your Name]
[Your Position]
[Your Contact Information]
Steps to Send Email via Gmail:
1. Open Gmail (or any mail service).
2. Click Compose.
3. Enter the recipient’s email address.
4. Write the subject and message.
5. Click Send.

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