Examination Committee

Objective: To assure a smooth, free and fairness in conduct of examination in the

Institute.

The Committee consists of following members

Sl. No. Names Status

1 Prof. Principal
2 Prof. Convener
3 Prof. Co-convener
4 Prof. Member
5 Prof. Member
6 Prof. Member
7 Prof. Member
8 Prof. Member
9 Mr. Member
10 Mr. Member
11 Mr. Member

The Examination committee is an apex body of the Institute which is headed by the
Principal-cum-Centre Superintendent/Convener and shall be facilitated by three
sections: Examination, Record Maintenance and Administration. The main function of
this Committee is to carry out examinations (both internal and external), publish results
and issue certificates (provided by the University and Institute) to the students who pass
the final examinations. Keeping the record of each and every issue related to the
examination and organizing workshops and seminars for the improvement of the
examination system.

1. The Examination in charge (EI) is a faculty member (not below the rank of an
Associate Professor) of the Institute and is appointed for a period of two years
subjected to review his/her performances it may be extended to another term or
to be terminated at any time.
 2. The Examination cell activities shall function under the guidance of the
superintendent of examination and Convener.
3. The Committee shall meet at least twice in a semester and record minutes of the
same and submit a copy to the Principal.
4. The Examination in-charge shall follow the class test schedule strictly as per the
University Academic Calendar.
5. The Exam Committee shall hold a pre-examination meeting to brief the members
of faculty with regard to the examination procedures.

Responsibility of Centre Superintendent/Convener

 He should have maintained secrecy in all examination related activities.

 The Principal is the in-house Chief Conductor of University Examinations by
acting as the superintendent of examination.
 To appoint Examination In-Charge (EI) on recommendation of examination
committee and duly approved by the Chairman.
 To appoint internal Flying Squad, Supervisors and other human resources for
smooth conducting of examination in the College in coordination with
Examination In charge/convener.
 To interact with University for examination related works.
 To head Unfair Means Committee during examination.
 To appoint internal and external examiners/moderators for paper assessment in
coordination with HODs and Examination in charge.
 Assignment the responsibility to HODs
 To appoint coordinate with examination body for smooth conducting of
examination.
 To appoint internal, external examiners and moderators for practical /viva-
voce /written examination.
 To monitor University practical/viva-voce and other examination.
Roles and Responsibilities of the Examination In-charge (EI)
 He/she should maintain sincerity, regularity, punctuality and shows devotion
towards his/her duties and assignments.
 Responsible for the due custody of the confidential records pertaining to his/her
work
 Shall have administrative control over the members working under him/her
 Shall conduct the Examinations (college and university) and therefore make all
other arrangements and be responsible for the due execution of all processes
connected therewith.
 To ensure that final year mark sheets are issued only to such students who
produce a clearance and no dues certificate from the concerned authorities and
departments.
 Responsible to enrol the eligible students for semester registration in time. There
should no scope for un-coded students.
 Any types of monetary transaction should be made through issue of proper
money receipt
 Responsible to carry out the class tests as per the academic schedule.
 He should inform and collect question papers from the department HODs for the
internal tests i.e. one week before the Class Tests.
 He should ensure the sitting arrangements and shall display the same and
Supervision Duty List in the notice boards and copy to Examination Cell and
Principal/Convener for ready reference.
 Shall prepare Class Test Time-Table at least 1 week before the Class Tests and
shall display it on the Notice Board/ Website (Staff/Students).
 Shall ensure that adequate stationery (answer sheets, drawing sheets, charts,
graph papers, drawing boards, trays, threads etc.) is made available.
 Shall prepare a file containing the following documents, which shall be kept in
the Exam Cell.
 Attendance Sheets (Supervision Duty Record (SDR)).
 Answer Sheets handed over to teachers (Collection of class test answer
book record).
  Duty swapping form (Alternative arrangement of examination duties if
any).
 Responsible to collect the internal marks/assignment marks/laboratory marks
from the HODs of different departments in time and upload it to the University
web portal.
 Responsible to collect the result analysis of the end semester examinations from
HODs of different departments and after compilation he will produce the final
result analysis sheet before the principal for approval.
 Any other duty/responsibility assigned by the Principal / chairman/Secretary
 It shall be the responsibility of college internal squad to report in writing any
malpractice or anomaly found during the examination to the Principal.
 The Committee may call the candidate to seek an explanation and hear him/her.
Explanation shall be taken in writing.
 To ensure a fair and free examination by thorough checking of students at the
entrance gate
 Random vigilance and checking should be taken up during the examination hours.

University Viva-voce/ Practical Examinations

 The respective HODs shall submit names of External Examiners (minimum of

TWO) for each subject to the Examination In-charge.
 The HODs shall be responsible for finalizing the dates of examination, preparing
the Time-Table and sending a copy of the same to the Examination Cell for
display. Subsequently the cell shall make necessary arrangements for
refreshments/lunch and remuneration.
 The HODs shall ensure the availability of the External Examiner in time.
 At the end of the Practical/viva-voce examination, the Internal Examiner shall
ensure that the External Examiners’ attendance is marked, certificate is issued
and remuneration is paid. For this, the internal Examiner shall approach the
Examination Cell.
 The Internal Examiner shall hand over the completed viva-voce/practical
evaluation sheets on the same day to the Examination Cell.
 It is the duty of faculty to ensure that they complete first the own college
assessment (Practical/viva-voce) before committing to dates as an External
Examiner elsewhere.
 No faculty is allowed to be an External Examiner before the official end of term
as announced by University of BPUT.
 Each Faculty member shall enter the viva-voce / Practical marks into the web
portal of University with the Examination Cell. This shall be completed before
the stipulated date by the University. A printout of the same shall be taken by the
Examination Cell which shall be verified and signed by the concerned faculty.

NB: It is the high responsibility of the committee members to provide utmost

support to both convener and co-convener for the complete execution of decided and
finalized works within the time limit. Hence, for any deviation, Convener, co-
convener and all the members will be held the responsibility and the higher authority
will have every right to take necessary action as deemed fit.