Micro Project

On
COLLEGE MANAGEMENT SYSTEM

By
THAKOR MILAN , TALPADAVISHALKUMAR
Enrollment No: 23604031697,236040316096

A Micro Project in Object Oriented Programming With Java

(4341602)
Submitted to

Information Technology Department

B & B Institute of Technology, Vallabh Vidyanagar
 Certificate

This is to certify that THAKOR MILAN , TALPADA

VISHALKUMAR have/has successfully completed the
Micro project on for the subject Object oriented
Programming With JAVA (4341602) under my guidance
and supervision.

Date:23.4.25
Place: b&b institute of Technlology , vv nagar , Anand

Signature of Subject Coordinator:

Khyati Vaghela (HOD)
 APRIL 2025
Table of Contents

1. Introduction
1.1 A College Management System (CMS)
1.2 administrative tasks of a college or educational institution
1.2.1 reduce manual effort, and provide a centralized
1.2.2 platform for information management.

2. Features Of system
2.1 To digitalize the administrative processes in colleges.
2.2 To provide real-time access to information for students, faculty, and
staff.
2.3 To manage academic and non-academic operations efficientl
2.4 improve communication between departments and stakeholders

2.4.1 To ensure data accuracy, security, and easy retrieval.

References
 1. Introduction

A College Management System developed in

Java is a desktop or web-based application
designed to manage a college's internal
activities, including student records, faculty
data, exams, fee structures, and more. Java
provides a robust, secure, and object-oriented
platform that is ideal for scalable, multi-tiered
applications.

 Build a secure, user-friendly system for college administration.

 Use Java’s object-oriented capabilities to manage data and operations.
 Minimize paperwork and manual errors.
 Enable role-based access (Admin, Faculty, Student).
 Provide modular functionality (admission, attendance, results, fees, etc.).

3. System Architecture
Architecture Type: MVC (Model-View-Controller)

 Model: Handles database interaction (JDBC/Hibernate)

 View: GUI using Java Swing / JavaFX (or JSP/HTML for web)
 Controller: Business logic, event handling, validations

4. Modules and Functionalities

Authentication Module

 Login system (Admin, Student, Faculty)

 Password encryption (optional)
Student Management

 Add/edit/delete student records

 Search student by ID/Name
 Course registration

Faculty Management

 Add/edit faculty profiles

 Course assignment
 Schedule management

Course and Subject Management

 Add courses/subjects
 Allocate subjects to faculty
 Link subjects with students

Attendance Management

 Daily attendance (manual or biometric logic)

 Attendance reports per subject

Fee Management

 Fee structure setup

 Payment records
 Pending fee notifications

Exam and Results Management

 Exam creation and scheduling

 Grade entry and report card generation
 Component Technology
Java (JDK
Language
8/11/17)
Java Swing /
GUI (Desktop)
JavaFX
Web (Optional) JSP, Servlet
MySQL /
Database
PostgreSQL
JDBC /
Connectivity
Hibernate
Database Connection (JDBC Example)
java
CopyEdit
public class DBConnection {
public static Connection getConnection() throws
SQLException {
String url =
"jdbc:mysql://localhost:3306/college_db";
String user = "root";
String password = "your_password";
return DriverManager.getConnection(url, user,
password);
}
}

Student Class (POJO)

java
CopyEdit
public class Student {
private int studentId;
private String name;
private String department;

// Constructors, Getters, Setters

}

Student DAO Example

java
CopyEdit
public class StudentDAO {
public void addStudent(Student student) {
try (Connection conn =
DBConnection.getConnection()) {
String sql = "INSERT INTO students (id, name,
department) VALUES (?, ?, ?)";
PreparedStatement stmt =
conn.prepareStatement(sql);
stmt.setInt(1, student.getStudentId());
stmt.setString(2, student.getName());
stmt.setString(3, student.getDepartment());
stmt.executeUpdate();
} catch (SQLException e) {
e.printStackTrace();
}
}
}

7. Advantages of Java-based CMS

 2. Features Of system

A Java College Management System typically includes features designed to

streamline administrative tasks and enhance communication within an educational
institution. These systems often incorporate several key modules:

Student Management: Managing student records, including personal information,

enrollment details, and academic history.

Course Management: Handling course scheduling, curriculum details, and subject

allocation.

Faculty Management: Maintaining faculty information, assigning courses, and

managing workloads.

Attendance Management: Tracking student attendance, generating reports, and

managing leave requests.

Grade Management: Recording and managing student grades, generating report cards,
and calculating GPAs.

Library Management: Maintaining a catalog of books, managing borrowing and

returning, and tracking availability.

Exam Management: Scheduling exams, managing seating arrangements, and

publishing results.

Fee Management: Handling fee collection, generating receipts, and managing

outstanding payments.

Communication: Sending notifications and announcements to students and faculty.

User Authentication: Secure login and authorization mechanisms for different user
roles.
Reporting: Generating various reports on students, courses, attendance, and finances.

Online Admission: Facilitating the online application and admission process.

Timetable Management: Creating and managing class schedules.

Advanced features may include:

Chatting: Enabling real-time communication between students and faculty.

Notifications: Providing timely updates and alerts.

Marksheet Download: Allowing students to download their marksheets.

Login History: Tracking user login activity.

These systems aim to automate routine tasks, improve efficiency, and facilitate data-
driven decision-making within colleges.

it is usually insightful to take a look at examples from the dataset. The sample email contains a
URL, an email address (at the end), numbers, and dollar amounts. While many emails would
contain similar types of entities (e.g., numbers, other URLs, or other email addresses), the specific
entities (e.g., the specific URL or specific dollar amount) will be different in almost every email.
Therefore, one method often employed in processing emails is to “normalize” these values, so
that all URLs are treated the same, all numbers are treated the same, etc. For example, we could
replace each URL in the email with the unique string “httpaddr” to indicate that a URL was
present.
This has the effect of letting the spam classifier make a classification decision based on whether
any URL was present, rather than whether a specific URL was present. This typically improves
the performance of a spam classifier, since spammers often randomize the URLs, and thus the
odds of seeing any particular URL again in a new piece of spam is very small.
In processEmail, the following email preprocessing and normalization steps have been
implemented:

 Lower-casing: The entire email is converted into lower case, so that captialization is
ignored (e.g., IndIcaTE is treated the same as Indicate).
 Stripping HTML: All HTML tags are removed from the emails. Many emails often
come with HTML formatting; we remove all the HTML tags, so that only the content
remains.
 Normalizing URLs: All URLs are replaced with the text “httpaddr”.
 Normalizing Email Addresses: All email addresses are replaced with the text
“emailaddr”.
 Normalizing Numbers: All numbers are replaced with the text “number”.
 Normalizing Dollars: All dollar signs ($) are replaced with the text “dollar”.
 Word Stemming: Words are reduced to their stemmed form. For example, “discount”,
“discounts”, “discounted” and “discounting” are all replaced with “discount”. Sometimes,
the Stemmer actually strips off additional characters from the end, so “include”,
“includes”, “included”, and “including” are all replaced with “includ”.
  Removal of non-words: Non-words and punctuation have been removed. All white
spaces (tabs, newlines, spaces) have all been trimmed to a single space character.

The result of these preprocessing steps looks like the following paragraph:
anyon know how much it cost to host a web portal well it depend on how mani visitor your expect thi can be
anywher from less than number buck a month to a coupl of dollarnumb you should checkout httpaddr or
perhap amazon ecnumb if your run someth big to unsubscrib yourself from thi mail list send an email to
emailaddr

While preprocessing has left word fragments and non-words, this form turns out to be much easier
to work with for performing feature extraction
After preprocessing the emails, there is a list of words for each email. The next step is to choose
which words will be used in the classifier and which will be left out.
For simplicity reasons, only the most frequently occuring words as the set of words considered
(the vocabulary list) have been chosen. Since words that occur rarely in the training set are only in
a few emails, they might cause the model to overfit the training set. The complete vocabulary list
is in the file vocab.txt. The vocabulary list was selected by choosing all words which occur at least
a 100 times in the spam corpus, resulting in a list of 1899 words. In practice, a vocabulary list with
about 10,000 to 50,000 words is often used.
Given the vocabulary list, each word can be now mapped in the preprocessed emails into a list of
word indices that contains the index of the word in the vocabulary list. For example, in the sample
email, the word “anyone” was first normalized to “anyon” and then mapped onto the index 86 in
the vocabulary list.
The code in processEmail performs this mapping. In the code, a given string str which is a single
word from the processed email is searched in the vocabulary list vocabList. If the word exists, the
index of the word is added into the word_indices variable. If the word does not exist, and is
therefore not in the vocabulary, the word can be skipped.

# Read the txt file.

with open('emailSample1.txt', 'r') as email:
file_contents = email.read()

file_contents
"> Anyone knows how much it costs to host a web portal ?\n>\nWell, it depends on how many visitors
you're expecting.\nThis can be anywhere from less than 10 bucks a month to a couple of $100. \nYou
should checkout http://www.rackspace.com/ or perhaps Amazon EC2 \nif youre running something
big..\n\nTo unsubscribe yourself from this mailing list, send an email to:\ngroupname-
[email protected]\n\n"
import re
from string import punctuation
from nltk.stem.snowball import SnowballStemmer

# Create a function to read the fixed vocab list.

def getVocabList():
"""
Reads the fixed vocabulary list in vocab.txt
and returns a dictionary of the words in vocabList.
 """
# Read the fixed vocabulary list.
with open('vocab.txt', 'r') as vocab:

# Store all dictionary words in dictionary vocabList.

vocabList = {}
for line in vocab.readlines():
i, word = line.split()
vocabList[word] = int(i)

return vocabList

# Create a function to process the email contents.

def processEmail(email_contents):
"""
Preprocesses the body of an email and returns a
list of indices of the words contained in the email.
Args:
email_contents: str
Returns:
word_indices: list of ints
"""
# Load Vocabulary.
vocabList = getVocabList()

# Init return value.

word_indices = []

# ============================ Preprocess Email

============================

# Find the Headers ( \n\n and remove ).

# Uncomment the following lines if you are working with raw emails with the
# full headers.

# hdrstart = email_contents.find("\n\n")
# if hdrstart:
 # email_contents = email_contents[hdrstart:]

# Convert to lower case.

email_contents = email_contents.lower()

# Strip all HTML.

# Look for any expression that starts with < and ends with > and
# does not have any < or > in the tag and replace it with a space.
email_contents = re.sub('<[^<>]+>', ' ', email_contents)

# Handle Numbers.
# Look for one or more characters between 0-9.
email_contents = re.sub('[0-9]+', 'number', email_contents)

# Handle URLS.
# Look for strings starting with http:// or https://.
email_contents = re.sub('(http|https)://[^\s]*', 'httpaddr', email_contents)

# Handle Email Addresses.

# Look for strings with @ in the middle.
email_contents = re.sub('[^\s]+@[^\s]+', 'emailaddr', email_contents)

# Handle $ sign.
# Look for "$" and replace it with the text "dollar".
email_contents = re.sub('[$]+', 'dollar', email_contents)

# ============================ Tokenize Email

============================

# Output the email to screen as well.

print('\n==== Processed Email ====\n')

# Process file
l=0

# Get rid of any punctuation.

 email_contents = email_contents.translate(str.maketrans('', '', punctuation))

# Split the email text string into individual words.

email_contents = email_contents.split()

for token in email_contents:

# Remove any non alphanumeric characters.

token = re.sub('[^a-zA-Z0-9]', '', token)

# Create the stemmer.

stemmer = SnowballStemmer("english")

# Stem the word.

token = stemmer.stem(token.strip())

# Skip the word if it is too short

if len(token) < 1:
continue

# Look up the word in the dictionary and add to word_indices if found.

if token in vocabList:
idx = vocabList[token]
word_indices.append(idx)

#
=============================================================
=======

# Print to screen, ensuring that the output lines are not too long.
if l + len(token) + 1 > 78:
print()
l=0
print(token, end=' ')
l = l + len(token) + 1

# Print footer.
 print('\n\n=========================\n')

return word_indices

# Extract features.
word_indices = processEmail(file_contents)

# Print stats.
print('Word Indices: \n')
print(word_indices)
print('\n\n')
==== Processed Email ====

anyon know how much it cost to host a web portal well it depend on how mani
visitor your expect this can be anywher from less than number buck a month to
a coupl of dollarnumb you should checkout httpaddr or perhap amazon ecnumb if
your run someth big to unsubscrib yourself from this mail list send an email
to emailaddr

=========================

Word Indices:

[86, 916, 794, 1077, 883, 370, 1699, 790, 1822, 1831, 883, 431, 1171, 794, 1002, 1895, 592, 238, 162,
89, 688, 945, 1663, 1120, 1062, 1699, 375, 1162, 479, 1893, 1510, 799, 1182, 1237, 810, 1895, 1440,
1547, 181, 1699, 1758, 1896, 688, 992, 961, 1477, 71, 530, 1699, 531]

CONCLSUION :

This project successfully implemented a spam detection system using Naïve Bayes.
The model achieved over 98% accuracy, making it highly effective for classifying
SMS messages. Its simplicity and speed make it a suitable choice for real-time
applications such as spam filters in messaging apps or email systems.
References
[1] https://abcd.com

[2] https://data-flair.training/blogs/python-anaconda-tutorial/

[3] https://www.tutorialspoint.com/machine_learning_with_python/index.htm