LAB NO.

01
INTRODUCTION TO “Home & File” Tabs in MS WORD
To get familiar with the Home Tab and File Tab (Microsoft Office WORD)

Items Description
Course Title ICT

Lab Title Introduction to Home Tab in MS WORD

Duration 3 Hours

Software Microsoft Office/MS WORD

/Tool/Language

Objective To get familiar with the Home Tab and File Tab.

“Home & File” Tabs in MS WORD

Module 1: The Home Tab in MS Word

Learning Objectives

 Understand the components and functions of the Home Tab.

 Learn how to format text using font and paragraph tools.
 Explore the use of styles for consistent document formatting.
 Practice using these tools with examples and exercises.

An Overview of the Home Tab Layout

The Home Tab is divided into several groups:

1. Clipboard: Cut, Copy, Paste, Format Painter.

2. Font: Text styling and appearance.
3. Paragraph: Text alignment and organization.
4. Styles: Predefined styles for text.
5. Editing: Find, Replace, and Select options.
1. Clipboard Group
The Clipboard group provides essential tools for moving and copying text:

 Cut: Move text from one place to another.

 Copy: Duplicate text for use elsewhere.
 Paste: Place cut or copied text in a new location.
 Format Painter: Copy formatting from one section of text to another.

2. Font Group: Styling Your Text

The Font group helps you enhance the visual appeal of your text. Here are some key features:

 Change Font Type: Select from various fonts.

 Font Size: Increase or decrease font size.
 Bold, Italicize, Underline: Highlight important text.
 Text Color: Modify the color of your text.
 Text Highlight: Make text stand out with highlighting.
 Text Effects: Add shadow and 3D effects to text.

3. Paragraph Group: Enhancing Document Structure

Paragraph formatting allows you to adjust the layout and structure of your text:

 Alignment: Align text to the left, center, right, or justify for even margins.
 Indentation and Spacing: Control paragraph indentation and the space between lines.
 Bullets and Numbering: Organize lists or steps.
 Borders and Shading: Add emphasis with borders or background shading.

4. Styles Group: Ensuring Consistency

Styles help maintain a consistent look throughout your document by applying a set of pre-defined
formatting options:

 Apply Styles: Quickly format headings, subheadings, and body text.

 Modify Styles: Customize styles to suit your needs.

4.1 Utilizing Styles in a Document

Try applying different styles to a section of text to see the effect. Notice how using styles can save time
and provide uniformity, especially in longer documents with multiple headings.
5. Editing Group: Refining Your Document
The Editing group includes tools to polish your document:

 Find: Quickly locate words or phrases.

 Replace: Substitute one expression for another.
 Select: Choose specific parts of the document for editing.

5.1 Using Find and Replace

Use the Find tool to locate a word, and then try replacing it with something else using the Replace
function. This can be particularly helpful for correcting repeated errors or updating terminology.
Module 2: The File Tab in MS Word
Learning Objectives

 Understand the purpose and functionality of the File Tab.

 Learn how to create, save, and open documents.
 Explore options for sharing, exporting, and printing documents.
 Practice using these features with real-world examples.

1. An Overview of the File Tab Layout

The File Tab, also known as Backstage View, provides a set of commands related to document
management. Key sections include:

1. New: Create a new document or start from a template.

2. Open: Access recent files or browse for saved documents.
3. Save/Save As: Save the current document or save a copy in a different location or format.
4. Print: Set up your document for printing.
5. Share: Share your document via email or cloud services.
6. Export: Convert your document into a different format, like PDF.
7. Options: Customize Word settings according to your preferences.

1.1 New: Creating a Document

The New option allows you to create a blank document or select from a variety of templates for reports,
letters, brochures, and more.

 Blank Document: Start a fresh document from scratch.

 Templates: Choose from pre-designed formats to make document creation faster and easier.

Exercise: Try creating a new document and explore different templates to get a sense of the pre-built
designs available for specific purposes.

2. Opening and Saving Documents

2.1 Open: Accessing Documents

The Open feature helps you retrieve previously saved files. You can also access recent documents or
browse your computer and cloud storage.

 Recent Documents: Quickly reopen documents you've worked on recently.

 Browse: Navigate through folders to find and open saved files.

2.2 Save & Save As: Storing Documents

The Save and Save As functions allow you to store your documents securely.

 Save: Quickly save changes to the current document.

 Save As: Save the document under a new name, location, or format (e.g., .docx, .pdf).

Exercise: Practice saving your document in different formats and try renaming it using the "Save As"
function.

3. Printing Documents
The Print section is critical for finalizing your document and ensuring it appears correctly on paper.

 Print Preview: View how the document will look when printed.
 Print Settings: Customize page layout, margins, orientation, and select the number of copies.
 Printer Selection: Choose the printer and adjust properties such as duplex (double-sided)
printing.

Exercise: Preview your document and experiment with print settings like page orientation (landscape or
portrait) and adjusting margins.

4. Sharing and Exporting Documents

4.1 Sharing

The Share option enables you to collaborate with others or distribute your document. You can:

 Email: Send your document as an attachment directly from Word.

 OneDrive/Cloud: Save and share documents using Microsoft’s cloud storage for easy
collaboration.
4.2 Exporting Documents

The Export feature allows you to save your document in a different file format.

 Create PDF/XPS: Convert your document to a PDF or other format that is easily shared and
viewable across different devices.
 Change File Type: Export your document as a plain text (.txt), rich text (.rtf), or other formats.

Exercise: Save a document as a PDF using the Export function and practice emailing it to yourself or a
colleague.

5. Options: Customizing Word Settings

The Options section allows you to adjust MS Word settings to suit your workflow.

 General Settings: Control features like interface themes, auto-save timing, and document
properties.
 Proofing: Customize spelling and grammar check rules.
 Advanced: Modify additional settings like editing and display options.

Exercise: Explore the Word options and customize settings like auto-save intervals or change the theme
of your interface for a personalized look.
What is the Styles Group?

Key Elements of the Styles Group

1. Predefined Styles:
o Heading 1, Heading 2, Heading 3: Used for creating hierarchical structure in your
document. Heading 1 is the main title, while Heading 2 and 3 are subheadings.
o Normal: The default style applied to body text.
o Title & Subtitle: Used to create title pages or emphasize key sections.
o Quote: A special style for formatting quotations or excerpts.
o Emphasis: Used to highlight important text.
2. Style Gallery:
o The gallery shows a set of predefined styles, but you can also expand it to see more
styles or customize your own.
3. Modify Styles:
o You can modify any existing style by changing its font, size, color, alignment, or other
formatting options.
o Once modified, the changes will automatically apply to all text in the document using
that style.
4. Create New Style:
o You can create custom styles by defining your own preferences for text, such as specific
fonts, sizes, and colors. This is useful if you need a consistent format that isn’t covered
by the predefined styles.
 5. Apply Styles Pane:
o You can open the Styles Pane by clicking the small arrow in the bottom-right corner of
the Styles Group. This gives more control and allows you to view and manage all styles
in the document.

LAB TASK

Exercise 1: Applying Predefined Styles

1. Open a new document and type the following:

o "Introduction to Technology" (Main title)
o "What is Technology?" (Subheading 1)
o "The Importance of Technology in Daily Life" (Subheading 2)
o Add a few lines of text under each heading as body text.
2. Select "Introduction to Technology" and apply the Heading 1 style from the Styles Group.
3. Select "What is Technology?" and apply the Heading 2 style.
4. Select "The Importance of Technology in Daily Life" and apply the Heading 2 style.
5. For the body text, apply the Normal style.

Exercise 2: Modifying a Predefined Style

1. In the same document, select the Heading 1 text.

2. Right-click on the Heading 1 style in the Styles Group and choose Modify.
3. Change the font to Times New Roman, the size to 16, and the color to Blue.
4. Click OK. Notice that all text with the Heading 1 style will update with these changes.

Exercise 3: Creating a Custom Style

 1. In your document, select any body text.
2. In the Styles Group, click the New Style button (next to the Style Gallery).
3. Name your new style (e.g., "Custom Body Text").
4. Choose your preferred font (e.g., Arial), font size (e.g., 12), and color (e.g., Dark Gray).
5. Click OK to create the new style.
6. Apply this new style to a section of body text.

Exercise 4: Using the Apply Styles Pane

1. Open the Styles Pane by clicking the small arrow in the bottom-right corner of the Styles Group.
2. In the Styles Pane, find Quote and apply it to any block of text in your document.
3. Explore the options in the Styles Pane to see how to manage and apply different styles
throughout the document.