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Consolidation

This VBA script consolidates data from multiple Excel workbooks into a master workbook by allowing users to select files through a dialog. It checks for existing worksheets in the master workbook, creates new ones if necessary, and copies data from the source worksheets while appending the file and sheet names. Error handling is implemented to manage issues during file opening and data copying.

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myinformalac
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20 views4 pages

Consolidation

This VBA script consolidates data from multiple Excel workbooks into a master workbook by allowing users to select files through a dialog. It checks for existing worksheets in the master workbook, creates new ones if necessary, and copies data from the source worksheets while appending the file and sheet names. Error handling is implemented to manage issues during file opening and data copying.

Uploaded by

myinformalac
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Sub ConsolidateWorkbooksWithSourceFile()

Dim wsMaster As Worksheet

Dim wsSource As Worksheet

Dim rngSource As Range

Dim LastRowMaster As Long, LastRowSource As Long

Dim FileDialog As FileDialog

Dim FilePath As String, FileName As String

Dim wbSource As Workbook

Dim i As Integer

Dim colCount As Integer

Dim wsName As String

On Error GoTo ErrorHandler ' Enable error handling

' Open File Dialog to Select Files

Set FileDialog = Application.FileDialog(msoFileDialogFilePicker)

With FileDialog

.AllowMultiSelect = True

.Title = "Select Excel Files to Consolidate"

.Filters.Clear

.Filters.Add "Excel Files", "*.xlsx, *.xlsm, *.xls"

If .Show = False Then

MsgBox "No files were selected. Exiting..."

Exit Sub ' Exit if no file is selected

End If

End With

' Loop through each selected file

For i = 1 To FileDialog.SelectedItems.Count

FilePath = FileDialog.SelectedItems(i)

FileName = Dir(FilePath) ' Extract the workbook name


' Attempt to open the source workbook

On Error Resume Next ' Skip error for this block and handle it later

Set wbSource = Workbooks.Open(FilePath)

If wbSource Is Nothing Then

MsgBox "Failed to open file: " & FilePath, vbCritical

GoTo NextFile ' If file cannot be opened, skip to the next one

End If

On Error GoTo ErrorHandler ' Reset error handling for other operations

' Loop through each worksheet in the source workbook

For Each wsSource In wbSource.Sheets

wsName = wsSource.Name ' Get the name of the worksheet in the source workbook

' Check if a sheet with the same name exists in the master workbook

On Error Resume Next

Set wsMaster = ThisWorkbook.Sheets(wsName)

On Error GoTo ErrorHandler

' If the sheet doesn't exist, create a new one

If wsMaster Is Nothing Then

Set wsMaster = ThisWorkbook.Sheets.Add

wsMaster.Name = wsName

End If

' Find the last row of the master worksheet

LastRowMaster = wsMaster.Cells(wsMaster.Rows.Count, 1).End(xlUp).Row + 1

' Get the last row of data in the source worksheet

LastRowSource = wsSource.Cells(wsSource.Rows.Count, 1).End(xlUp).Row

If LastRowSource > 1 Then ' Ensure there is data to copy


Set rngSource = wsSource.Range("A1:Z" & LastRowSource) ' Adjust range if necessary

' Get the number of columns in the source data

colCount = rngSource.Columns.Count

' Copy data to the master worksheet

On Error Resume Next ' Handle any error that may occur during copying

rngSource.Copy

If Err.Number <> 0 Then

MsgBox "Error copying data from sheet " & wsSource.Name & " in file " & FileName,
vbCritical

Err.Clear

GoTo NextSheet ' Skip to the next sheet if copy fails

End If

wsMaster.Cells(LastRowMaster, 1).PasteSpecial Paste:=xlPasteAll

' Add the file name and sheet name in the next two columns

wsMaster.Range(wsMaster.Cells(LastRowMaster, colCount + 1), _

wsMaster.Cells(LastRowMaster + LastRowSource - 1, colCount + 1)).Value =


FileName

wsMaster.Range(wsMaster.Cells(LastRowMaster, colCount + 2), _

wsMaster.Cells(LastRowMaster + LastRowSource - 1, colCount + 2)).Value =


wsSource.Name

' Move to next available row

LastRowMaster = wsMaster.Cells(wsMaster.Rows.Count, 1).End(xlUp).Row + 1

End If

NextSheet:

Next wsSource

wbSource.Close False ' Close source workbook without saving

NextFile:
Next i

' Clean up

Application.CutCopyMode = False

MsgBox "Data Consolidation Complete!", vbInformation, "Success"

Exit Sub ' Exit to avoid the error handler

ErrorHandler:

' Handle errors

MsgBox "An error occurred: " & Err.Description, vbCritical

If Not wbSource Is Nothing Then wbSource.Close False ' Close workbook if it's open

Application.CutCopyMode = False

End Sub

<<<<RANGE IS NOT DYNAMIC, IT WONT GO BEYOND COLUMN Z, ADJUST IT ACCORDING TO THE


MAXIMUM NUMBER OF COLUMNS IN ("A1:Z" & LastRowSource), DO NOT COPY THIS>>>>>

<<<<STEPS : INSERT MODULE IN VBA(ALT+F11), THEN RUN THE MODULE(ALT+F8)>>>>>

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