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EDP PGDCA Mixed Notes

Electronic Data Processing (EDP) involves the automated processing of data using computers to convert it into useful information while reducing manual work and saving time. The main components of an EDP system include hardware, software, data, procedures, and people, and it follows a data processing cycle consisting of input, processing, storage, output, and feedback. EDP offers advantages such as speed, accuracy, data security, and efficiency across various fields like business and healthcare.

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42 views4 pages

EDP PGDCA Mixed Notes

Electronic Data Processing (EDP) involves the automated processing of data using computers to convert it into useful information while reducing manual work and saving time. The main components of an EDP system include hardware, software, data, procedures, and people, and it follows a data processing cycle consisting of input, processing, storage, output, and feedback. EDP offers advantages such as speed, accuracy, data security, and efficiency across various fields like business and healthcare.

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We take content rights seriously. If you suspect this is your content, claim it here.
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Electronic Data Processing (EDP) - PGDCA Course

1. Introduction to EDP

EDP (Electronic Data Processing) means processing data using computers and electronic devices.

In simple terms, it is the automated processing of data through machines to handle data quickly and

accurately.

Purpose of EDP:

- To process data and convert it into useful information.

- To reduce manual work and save time.

Importance:

- Organizing data in various fields like business, education, banking, healthcare, etc.

- Increasing the accuracy, security, and speed of data processing.

Examples:

- Processing transactions in a bank.

- Managing employees' salaries in a company.

- Processing student exam results.

2. Components of EDP

The main components of an EDP system are:


1. **Hardware**:

- These are physical devices used for processing data. Examples: computer, keyboard, mouse,

printer, server, etc.

2. **Software**:

- These are programs used to process data. Examples: MS Excel, Tally, ERP systems, etc.

3. **Data**:

- Raw facts that are processed to create useful information. Examples: employees' names, salaries,

work hours, etc.

4. **Procedures**:

- The rules and methods by which data is processed. Example: The method to calculate employees'

monthly salary.

5. **People**:

- People like system operators, programmers, and users who interact with the EDP system.

3. Data Processing Cycle

The data processing cycle is a series of steps through which data is processed. These steps

include:

- **Input**: Entering data into the system.


- **Processing**: Performing operations or calculations on the data.

- **Storage**: Storing the data for future use.

- **Output**: Displaying processed data in a useful format.

- **Feedback**: Using the output to improve the system or process.

This cycle repeats continuously to ensure accurate and up-to-date data processing.

4. Types of Data Processing

1. **Batch Processing**:

- Data is collected over a period of time and processed together in a batch. Example: Calculating

employees' salaries monthly.

2. **Online Processing**:

- Data is processed immediately after entering it into the system. Example: Withdrawing money from

an ATM.

3. **Real-time Processing**:

- Data is processed continuously and immediately as it comes in. Example: Air traffic control

systems.

4. **Time-sharing**:

- Multiple users share the same computing resources. Example: Cloud-based systems.
5. Advantages of EDP

1. **Speed**:

- EDP allows faster data processing. Manual processing takes more time, whereas computers do it

much faster.

2. **Accuracy**:

- EDP reduces human errors, as the computer processes the data based on predefined rules and

operations.

3. **Smart Data Security**:

- EDP ensures secure storage and access to data, preventing theft or loss.

4. **Efficiency**:

- Automation of tasks makes work more efficient and reduces the time and resources needed.

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