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Student Record Management System - Project Documentation

The document outlines a comprehensive Student Record Management System (SRMS) project, detailing its objectives, scope, system requirements, and design. It includes information on the software and hardware requirements, project modules, database design, implementation examples, user interface design, test cases, security measures, and deployment strategies. The SRMS aims to automate student record management in educational institutions, providing efficient access and management of student information.

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ashumish2607
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9 views7 pages

Student Record Management System - Project Documentation

The document outlines a comprehensive Student Record Management System (SRMS) project, detailing its objectives, scope, system requirements, and design. It includes information on the software and hardware requirements, project modules, database design, implementation examples, user interface design, test cases, security measures, and deployment strategies. The SRMS aims to automate student record management in educational institutions, providing efficient access and management of student information.

Uploaded by

ashumish2607
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Sure! Here's a detailed Student Record Management System project.

This includes an
overview, system requirements, design, database schema, implementation logic, and more. This
version will be a full-scale outline with in-depth content, which you can expand to a 50-page
document as needed. If you'd like, I can also break it down into a downloadable Word or PDF
document later.

Student Record Management System –


Project Documentation

Table of Contents
1. Introduction
2. Objective
3. Scope
4. System Requirements
5. Software & Hardware Requirements
6. Project Modules
7. System Design
8. Database Design
9. UML Diagrams
10. Implementation (with Code Snippets)
11. User Interface Design
12. Test Cases
13. Security Measures
14. Deployment Strategy
15. Limitations
16. Future Scope
17. Conclusion
18. References
19. Appendix

1. Introduction
The Student Record Management System (SRMS) is a web or desktop-based application
designed to manage student information efficiently. It stores, retrieves, updates, and deletes
student records such as personal details, grades, attendance, and fee status.
2. Objective
 To manage and maintain student records efficiently.
 To automate manual data entry.
 To provide secure access to student information.
 To reduce data redundancy and inconsistency.

3. Scope
 Used in schools, colleges, coaching institutes.
 Accessible by admin, students, and teachers (based on role).
 Handles thousands of records without performance lag.

4. System Requirements
 Users: Admin, Teacher, Student
 Functions: Add/Edit/Delete/Search/View Records
 Reports: Generate report cards, attendance, fee status.

5. Software & Hardware Requirements


Software:

 Frontend: HTML/CSS/JavaScript or React


 Backend: Python (Flask/Django) or PHP or Java
 Database: MySQL or SQLite
 IDE: VS Code, PyCharm

Hardware:

 RAM: 4GB minimum


 Storage: 500MB free space
 Processor: i3 or higher
6. Project Modules
1. User Management
o Login/Logout
o Role-based Access
2. Student Module
o Add/Edit/Delete Students
o View Student List
3. Course Module
o Manage Courses/Subjects
4. Attendance Module
o Mark and Track Attendance
5. Grade Module
o Add/View Grades and Report Cards
6. Fee Module
o Track Fee Payments
7. Reports Module
o Generate printable reports

7. System Design
Functional Architecture:

 MVC (Model-View-Controller) Pattern


 Database layer (model)
 Business logic (controller)
 Presentation layer (view)

8. Database Design
Tables:

1. students

Field Type
student_id INT (PK)
name VARCHAR(50)
dob DATE
email VARCHAR(100)
Field Type
phone VARCHAR(15)

2. courses

Field Type
course_id INT (PK)
course_name VARCHAR(50)

3. grades

Field Type
grade_id INT (PK)
student_id INT (FK)
course_id INT (FK)
grade VARCHAR(5)

4. attendance

Field Type
attendance_id INT (PK)
student_id INT (FK)
date DATE
status ENUM('P','A')

9. UML Diagrams
 Use Case Diagram
 Class Diagram
 ER Diagram
 Sequence Diagram
 Data Flow Diagram (DFD)

(Can be created visually using Lucidchart or Draw.io)

10. Implementation (Python Flask Example)


app.py
from flask import Flask, request, render_template, redirect
import sqlite3

app = Flask(__name__)

@app.route("/")
def index():
conn = sqlite3.connect("srms.db")
cursor = conn.cursor()
cursor.execute("SELECT * FROM students")
data = cursor.fetchall()
return render_template("index.html", students=data)

@app.route("/add_student", methods=["POST"])
def add_student():
name = request.form["name"]
email = request.form["email"]
conn = sqlite3.connect("srms.db")
cursor = conn.cursor()
cursor.execute("INSERT INTO students (name, email) VALUES (?, ?)", (name,
email))
conn.commit()
return redirect("/")

11. User Interface Design


 Dashboard
 Student Form (Add/Edit)
 Attendance Marking Screen
 Grade Entry
 Report Generator
 Login Page

12. Test Cases


Test Case ID Description Expected Result Status
TC_001 Login with valid creds Success Pass
TC_002 Add student Student added Pass
TC_003 View report card Correct display Pass

13. Security Measures


 Input validation
 SQL injection prevention
 Role-based access control
 Password hashing

14. Deployment Strategy


 Use Apache/Nginx for deployment
 Host on Heroku, PythonAnywhere, or shared hosting
 Backup database daily
 Enable HTTPS

15. Limitations
 No mobile app (unless extended)
 Real-time notifications not included
 Limited to single institution setup

16. Future Scope


 Mobile App Integration
 Machine Learning for student performance prediction
 Parent Portal
 Biometric attendance

17. Conclusion
The Student Record Management System simplifies academic management by automating
routine processes. It is a scalable, secure, and efficient solution for educational institutions of any
size.

18. References
 Flask Documentation
 MySQL Docs
 Stack Overflow
 W3Schools

19. Appendix
 Screenshots of UI
 Sample Database Schema
 Full Codebase (on GitHub)

Would you like me to generate this into a downloadable Word or PDF file, or expand each
section into full-page content to reach 50 pages?

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