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Student Record Management System Project

The Student Record Management System is a console-based Python project designed to efficiently manage student information, allowing for functionalities like adding, viewing, searching, updating, and deleting records. It is aimed at educational institutions and is feasible due to its low hardware and software requirements, as well as being open-source. Future enhancements may include a graphical user interface and database integration.

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22 views6 pages

Student Record Management System Project

The Student Record Management System is a console-based Python project designed to efficiently manage student information, allowing for functionalities like adding, viewing, searching, updating, and deleting records. It is aimed at educational institutions and is feasible due to its low hardware and software requirements, as well as being open-source. Future enhancements may include a graphical user interface and database integration.

Uploaded by

ashumish2607
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Project Title: Student Record Management System

Team Members:

- Ashutosh Mishra

- Ayush Tiwari

- Aman Shukla

Course: Diploma in Computer Science, 4th Semester

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Chapter 1: Introduction
1.1 Overview

The Student Record Management System is a console-based Python project developed to manage

student information in a systematic and efficient way. It provides functionalities such as adding,

viewing, searching, updating, and deleting student records.

1.2 Objective

The primary objective of this project is to digitize the manual process of student record handling and

make it accessible, secure, and efficient for educational institutions.

1.3 Scope

The project can be implemented in schools, colleges, and coaching centers to manage basic

student information using minimal resources.

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Chapter 2: System Requirements
2.1 Hardware Requirements

- Processor: Intel i3 or higher

- RAM: 4 GB minimum

- Storage: 100 MB free disk space

- Input device: Keyboard

2.2 Software Requirements

- OS: Windows/Linux/MacOS

- Language: Python 3.0+

- Text Editor: VS Code / PyCharm / Notepad++

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Chapter 3: Feasibility Study


3.1 Technical Feasibility

Python is an easy-to-use and free language, making it ideal for such small-scale applications. File

handling eliminates the need for complex databases.

3.2 Operational Feasibility

Any basic computer operator can use this system due to its user-friendly menu.

3.3 Economic Feasibility

No cost for licensing or software - completely open-source.

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Chapter 4: System Design
4.1 Data Flow Diagram (DFD)

*Level 0 and Level 1 DFDs will be added with diagrams showing the flow between user input, file

storage, and output generation.*

4.2 System Architecture

The system uses file storage and functions in a sequential flow based on user choice.

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Chapter 5: Implementation
5.1 Modules Description

- Add Student: Stores student data in a text file.

- View Students: Displays all stored records.

- Search Student: Finds a record by roll number.

- Delete Student: Removes a record by roll number.

- Update Student: Modifies details of a particular student.

5.2 File Handling

Python's file I/O operations are used to read/write `.txt` files.

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Chapter 6: Code Explanation


Each function in the program is defined with the following logic:

- `add_student()`: Takes input and writes it to file.


- `view_students()`: Reads and prints all lines.

- `search_student()`: Compares roll numbers line by line.

- `delete_student()`: Writes only unmatched records to a new file.

- `update_student()`: Modifies and rewrites the targeted line.

------------------------------------------------------------

Chapter 7: Testing
7.1 Test Cases

Various test cases were created to verify functionality:

- Valid/Invalid roll number input

- Adding multiple students

- Deleting and updating

7.2 Results

All test cases passed successfully.

------------------------------------------------------------

Chapter 8: Result and Discussion


The Student Record Management System effectively manages basic data without using external

libraries or databases. It's suitable for beginners and small-scale institutions.

------------------------------------------------------------

Chapter 9: Advantages and Limitations


Advantages:
- Simple and fast

- Console-based, no heavy requirements

- Easy to modify

Limitations:

- No graphical interface

- No database support

- Not suitable for large-scale deployment

------------------------------------------------------------

Chapter 10: Future Scope


- Adding a GUI using Tkinter

- Integration with MySQL database

- User authentication system

- Exporting reports as PDF/Excel

------------------------------------------------------------

Chapter 11: Conclusion


The project fulfills its intended goal of maintaining student data efficiently. It is ideal for students

learning programming and small institutions needing basic record-keeping.

------------------------------------------------------------

Appendix
- Screenshots of program output
- Code snippets (to be included in pages)

- Sample `students.txt` file content

------------------------------------------------------------

References
- Python Official Documentation

- W3Schools Python File Handling

- StackOverflow Threads

- GeeksforGeeks Articles

------------------------------------------------------------

End of Project Report

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