Scribd
Upload
16 views7 pages

? Inventory Management System Documentation

The Inventory Management System (IMS) is designed to automate stock management, tracking, and supplier coordination, enhancing operational efficiency for businesses. Key features include real-time stock monitoring, order management, and role-based access control, with specific user roles defined for different permissions. The system requires a backend in Python with Django or Flask, a frontend using HTML/CSS/JS, and includes an installation guide, security measures, and plans for future enhancements.

Uploaded by

MBAKA DIANA KARIMI PA106SEPT19
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
16 views7 pages

? Inventory Management System Documentation

The Inventory Management System (IMS) is designed to automate stock management, tracking, and supplier coordination, enhancing operational efficiency for businesses. Key features include real-time stock monitoring, order management, and role-based access control, with specific user roles defined for different permissions. The system requires a backend in Python with Django or Flask, a frontend using HTML/CSS/JS, and includes an installation guide, security measures, and plans for future enhancements.

Uploaded by

MBAKA DIANA KARIMI PA106SEPT19
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 7

📘 Inventory Management System

Documentation
Table of Contents
1.​ Introduction​

2.​ System Overview​

3.​ Core Features​

4.​ System Requirements​

5.​ Installation Guide​

6.​ User Roles & Permissions​

7.​ Module Descriptions​

8.​ Database Design​

9.​ API Endpoints (if applicable)​

10.​Security​

11.​Future Enhancements​

12.​License​

1. Introduction
The Inventory Management System (IMS) is a software application designed to automate and
streamline the process of managing stock levels, product tracking, order placement, and
supplier coordination. It helps businesses minimize waste, optimize inventory turnover, and
improve operational efficiency.
2. System Overview
IMS provides functionalities to:

●​ Record and track inventory items​

●​ Monitor stock levels in real-time​

●​ Generate purchase and sales orders​

●​ Manage suppliers and stock movement​

●​ Alert low stock and manage reorder levels​

3. Core Features
●​ 📦 Product & Stock Management​
●​ 📉 Stock Level Monitoring​
●​ 🔁 Purchase & Sales Order Management​
●​ 🔔 Low Stock Alerts​
●​ 👥 Supplier Management​
●​ 📊 Inventory Reports​
●​ 🔐 Role-Based Access​

4. System Requirements
Backend
●​ Python 3.x​

●​ Django or Flask​

●​ PostgreSQL / MySQL​

Frontend

●​ HTML/CSS/JS​

●​ Tailwind CSS or Bootstrap​

●​ Optional: React or Vue for SPA​

Others

●​ Web server (Nginx/Apache)​

●​ Authentication module​

●​ Email API (for alert notifications)​

5. Installation Guide
bash
CopyEdit
# Clone the repository
git clone https://github.com/your-repo/inventory-management-system.git

# Enter project directory


cd inventory-management-system

# Create and activate a virtual environment


python -m venv env
source env/bin/activate

# Install dependencies
pip install -r requirements.txt
# Apply migrations
python manage.py migrate

# Create a superuser
python manage.py createsuperuser

# Run the server


python manage.py runserver

6. User Roles & Permissions


Role Permissions

Admin Full access (products, users, reports,


etc.)

Manager Handle orders, stock entries, suppliers

Staff View stock, create sale orders

Viewer Read-only access to inventory data

7. Module Descriptions
📦 Inventory Management
●​ Add/update/delete products​

●​ Track quantity, category, supplier​

🛒 Purchase Management
●​ Create and receive purchase orders​

●​ Update stock on delivery​


💼 Sales Management
●​ Generate sales invoices​

●​ Reduce inventory on sale​

👥 Supplier Management
●​ Add/edit supplier details​

●​ Link suppliers to products​

📊 Reporting & Analytics


●​ Inventory summary report​

●​ Stock in/out history​

●​ Sales/purchase trends​

🔔 Notifications
●​ Low stock alerts​

●​ Expiry warnings (if applicable)​

8. Database Design
Key Tables:

●​ products (name, SKU, quantity, unit_price, supplier_id)​

●​ suppliers (name, contact_info)​

●​ purchase_orders (supplier_id, order_date, status)​


●​ sales_orders (customer_name, order_date, status)​

●​ stock_movements (product_id, movement_type, quantity, date)​

●​ users (role-based)​

(Optional: Include ERD or schema diagram)

9. API Endpoints (If applicable)


Method Endpoint Function

GET /api/products/ List all products

POST /api/purchase-orders/ Create a new purchase


order

PUT /api/products/{id}/ Update product details

DELETE /api/sales-orders/{id}/ Delete a sales record

10. Security
●​ Authentication and authorization​

●​ Role-based access control​

●​ CSRF/XSS protection​

●​ Password hashing​

●​ Input validation​

11. Future Enhancements


●​ Barcode/QR code scanning​

●​ Multi-location inventory tracking​

●​ Mobile app integration​

●​ Expiry date and batch management​

●​ Integration with accounting software​

12. License
This project is licensed under the MIT License.​
See the LICENSE file for more details.

You might also like