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Computer Assignment

The document provides an overview of computer anatomy, including key components like the CPU, memory, input/output devices, and software. It also explains the Mail Merge feature in MS Word, detailing steps to create personalized documents. Additionally, it covers student marksheet calculations, PowerPoint presentation creation, and various data types in MS Access, emphasizing the importance of each component and process.

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devmallyachowdhury
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77 views6 pages

Computer Assignment

The document provides an overview of computer anatomy, including key components like the CPU, memory, input/output devices, and software. It also explains the Mail Merge feature in MS Word, detailing steps to create personalized documents. Additionally, it covers student marksheet calculations, PowerPoint presentation creation, and various data types in MS Access, emphasizing the importance of each component and process.

Uploaded by

devmallyachowdhury
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Anatomy of a Computer

1. Explain the anatomy of a Computer briefly.


A computer is an electronic device that processes data using hardware and software components. Its
anatomy consists of several key parts:
Central Processing Unit (CPU)
Known as the 'brain of the computer,' it executes instructions and processes data. It consists of:
- Arithmetic Logic Unit (ALU): Performs mathematical and logical operations.
- Control Unit (CU): Directs operations within the computer.
- Registers: Small storage areas for quick access to data.

Memory (Storage Units)


- Primary Memory (RAM & ROM):
- RAM (Random Access Memory): Temporary storage for active processes.
- ROM (Read-Only Memory): Stores essential boot-up instructions.
- Secondary Storage:
- Hard Disk Drives (HDD), Solid-State Drives (SSD), and external storage devices store long-term data.

Input Devices
Devices used to enter data into a computer, e.g., keyboard, mouse, scanner, microphone.

Output Devices
Display processed data, e.g., monitor, printer, speakers.

Motherboard
The main circuit board that connects all hardware components, including the CPU, memory, and storage.

Power Supply Unit (PSU)


Converts electricity from an external source into usable power for the computer.

Communication & Connectivity


- Network Interface Card (NIC): Connects the computer to a network.
- USB Ports, HDMI, Bluetooth, and Wi-Fi Modules: Facilitate external connections.

Software & Operating System


- Operating System (OS): Manages hardware and software resources (e.g., Windows, macOS, Linux).
- Application Software: Programs like browsers, games, and office tools that perform specific tasks.

Conclusion:
A computer operates by integrating hardware and software components to process, store, and communicate
data efficiently. Each component plays a vital role in ensuring smooth performance.
Mail Merge in MS Word

3. What is Mail Merge? Explain the steps to Mail Merge two documents using MS Word.
Mail Merge is a feature in MS Word that allows users to create bulk documents (such as letters, emails, or
labels) while personalizing certain elements, such as names and addresses. It helps automate repetitive
tasks, making it useful for business letters, invitations, and reports.
Steps to Mail Merge in MS Word:

Step 1: Open MS Word and Start Mail Merge


- Open Microsoft Word.
- Click on 'Mailings' in the top menu bar.
- Click 'Start Mail Merge' and choose the document type (e.g., Letters, Emails, Envelopes, or Labels).

Step 2: Select or Create a Data Source


- Click 'Select Recipients' under the Mailings tab.
- Choose from the following options:
- 'Use an Existing List' (import data from an Excel file, Access database, or CSV file).
- 'Select from Outlook Contacts' (if you have an email contact list in Outlook).
- 'Type a New List' (manually enter recipient details in Word).
- If creating a new list, enter data (like names, addresses) and save it.

Step 3: Insert Merge Fields


- Place the cursor where you want personalized details (e.g., recipient name).
- Click 'Insert Merge Field' and select fields (such as Name, Address, Email).
- Format the text as needed (bold, italic, font size, etc.).

Step 4: Preview the Merged Document


- Click 'Preview Results' in the Mailings tab.
- Use the navigation arrows to check different records.

Step 5: Complete and Merge


- Click 'Finish & Merge' under the Mailings tab.
- Choose:
- 'Edit Individual Documents' to review each document before printing.
- 'Print Documents' to send directly to the printer.
- 'Send Email Messages' to email personalized messages.

Conclusion:
Mail Merge is a powerful tool for automating personalized document creation. By following these steps, you
can efficiently merge two documents using MS Word and save time on repetitive tasks.
Assignment: Student Marksheet Calculation
5. Students Mark sheet Number calculation

Objective:

To calculate the Total Marks, Average Marks, Maximum Marks, Minimum Marks, and Grade for
each student based on their subject scores.

Given Data: Student Marks

Roll No. Subject 1 Subject 2 Subject 3


01 95 90 96
02 70 75 75
03 80 87 83
04 65 60 67
05 25 35 21

Tasks to Perform:

1. Calculate Total Marks for each student.


2. Compute Average Marks (Total ÷ 3).
3. Identify Maximum and Minimum Marks obtained in individual subjects.
4. Assign Grades based on the following criteria:
- 90 to 100 : A+
- 80 to 89 : A
- 70 to 79 : B
- 60 to 69 : C
- Below 60 : F

Final Marksheet (After Calculation):

Roll Sub1 Sub2 Sub3 Total Average Max Min Grade

01 95 90 96 281 93.67 96 90 A+

02 70 75 75 220 73.33 75 70 B

03 80 87 83 250 83.33 87 80 A

04 65 60 67 192 64.00 67 60 C

05 25 35 21 81 27.00 35 21 F

Conclusion:

In this assignment, we used basic mathematical operations to analyze student performance and
assign grades. The method is useful for evaluating academic results efficiently.
Microsoft PowerPoint

7. What is MS PowerPoint? Write the necessary steps to create a PowerPoint presentation. How
to apply a different design to just one slide?
Microsoft PowerPoint is a presentation software developed by Microsoft that allows users to create
slideshows with text, images, animations, videos, and other multimedia elements. It is widely used for
business, education, and personal presentations.
• Steps to Create a PowerPoint Presentation:

Step 1: Open MS PowerPoint


- Click on 'Start Menu' > Search for 'Microsoft PowerPoint' > Open it.
- Select 'Blank Presentation' or choose a template.

Step 2: Add and Format Slides


- Click on 'New Slide' under the 'Home' tab to add more slides.
- Choose a layout (Title Slide, Title & Content, Two Content, etc.).
- Click inside text boxes to enter text and format it using the toolbar.

Step 3: Insert Images, Charts, and Multimedia


- Go to the 'Insert' tab.
- Click on 'Pictures' to insert images.
- Use 'Charts', 'Tables', or 'Videos' to enhance content.

Step 4: Apply Design and Transitions


- Click on the 'Design' tab to choose a slide theme.
- Go to the 'Transitions' tab and apply animations between slides.

Step 5: Add Animations and Effects


- Click on the 'Animations' tab.
- Select objects (text, images) and choose an animation effect (e.g., Fade, Fly In).

Step 6: Review and Save Presentation


- Click 'Slide Show' to preview the presentation.
- Save the file by clicking 'File' > 'Save As' and choose the format (PPTX, PDF, etc.).

• How to Apply a Different Design to Just One Slide?


1. Select the slide where you want a different design.
2. Click on the 'Design' tab.
3. Right-click on the design/theme you want.
4. Choose 'Apply to Selected Slides' instead of applying it to all slides.

Conclusion:
PowerPoint is a powerful tool for creating professional presentations with customized slide designs. By
following these steps, users can enhance their presentations effectively.
Data Types in MS Access

9. What are the different data types in MS Access? Explain briefly.


Microsoft Access supports various data types to store different kinds of information in a database. Each data
type ensures efficient data storage, retrieval, and processing.
1. Short Text
- Stores alphanumeric characters (letters, numbers, and symbols).
- Maximum length: 255 characters.
- Used for names, addresses, phone numbers, etc.

2. Long Text (Memo)


- Stores large amounts of text (up to 65,536 characters).
- Suitable for notes, descriptions, or comments.

3. Number
- Stores numeric values used for calculations.
- Example: Integer, Long Integer, Single, Double.
- Used for storing quantities, IDs, and other numerical data.

4. Currency
- Stores monetary values with up to four decimal places.
- Prevents rounding errors in financial calculations.
- Example: $1000.50 or 99.99 USD.

5. AutoNumber
- Automatically generates a unique number for each record.
- Used as a primary key to uniquely identify records.

6. Date/Time
- Stores dates and times.
- Formats include Short Date (MM/DD/YYYY), Long Date, and Time.
- Example: 03/08/2025, 10:30 AM.

7. Yes/No (Boolean)
- Stores True/False, Yes/No, or On/Off values.
- Used for checkboxes and status indicators.

8. Hyperlink
- Stores web addresses (URLs), email links, or file paths.
- Example: https://www.microsoft.com

9. Attachment
- Allows files like images, documents, or PDFs to be stored in a record.
- Example: Storing a scanned receipt or a profile picture.

10. OLE Object


- Stores objects like Word documents, Excel sheets, or images within the database.
- Used for embedding external files.

11. Calculated Field


- Performs automatic calculations using values from other fields.
- Example: Total Price = Quantity * Price Per Unit.

12. Lookup Wizard


- Creates a dropdown list of predefined values.
- Used for selecting values from another table or a predefined list.

Conclusion:
Each data type in MS Access is designed for specific kinds of data, ensuring efficient storage and retrieval.
Choosing the right data type improves data integrity, accuracy, and performance of the database.

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