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ISO 41001 Checklist

The document is a checklist for ISO 41001 Facility Management System (FMS) documentation, outlining essential sections such as basic company information, organizational structure, scope of services, policies, legal compliance, risk assessment, and documentation. Each section includes specific questions to guide the completion of required details and assess the status of compliance. This checklist serves as a comprehensive tool for organizations to ensure they meet the standards set by ISO 41001.

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Saif Rehman
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955 views3 pages

ISO 41001 Checklist

The document is a checklist for ISO 41001 Facility Management System (FMS) documentation, outlining essential sections such as basic company information, organizational structure, scope of services, policies, legal compliance, risk assessment, and documentation. Each section includes specific questions to guide the completion of required details and assess the status of compliance. This checklist serves as a comprehensive tool for organizations to ensure they meet the standards set by ISO 41001.

Uploaded by

Saif Rehman
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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ISO 41001 Facility Management System (FMS) Documentation Checklist

Section Details Required Specific Questions Status

1. Basic Company
Information

Full legal name of the What is the official


Company Name ☐
company registered name?

Under which legal


Private, Public,
Legal Status framework does the ☐
Government, etc.
company operate?

Head office & branch Where are all operational


Company Address ☐
locations branches located?

Email, phone number, Who are the primary


Contact Information ☐
website points of contact?

What are the relevant


Business Registration Registration/license
registration and licensing ☐
Number details
details?

2. Organizational
Structure

How is the facility


Hierarchy of the management function
Organizational Chart ☐
company structure structured within the
organization?

Who are the key


Key Personnel & Facility management
personnel responsible for ☐
Responsibilities team & their roles
FMS?

3. Scope of Facility
Management System

Facilities Managed List of buildings, offices, What types of facilities ☐


and locations does the company
manage?

What are the specific


Maintenance, cleaning,
Services Provided services covered under ☐
security, etc.
FMS?

Are there any special


Geographical locations
Locations Covered regional requirements ☐
covered under FMS
for FMS?

4. Policies &
Objectives

Does the organization


Facility Management Documented policy have a documented
☐
Policy aligned with ISO 41001 facility management
policy?

How are HSE policies


Health, Safety, and
Company’s HSE policies implemented in facility ☐
Environmental Policies
management?

Energy & Sustainability Sustainability & energy What sustainability


☐
Objectives efficiency measures measures are in place?

5. Legal & Regulatory


Compliance

What are the key legal


List of relevant facility
Applicable Regulations and regulatory ☐
management regulations
requirements applicable?

Necessary permits for Are all required permits


Licenses & Permits ☐
operations and licenses up to date?

6. Risk Assessment &


Performance
Evaluation

What are the identified


Risks related to facility
Risk Identification risks in facility ☐
management
operations?

Are there emergency


Control Measures & Existing mitigation
preparedness and risk ☐
Contingency Plans strategies
mitigation plans?
How does the
Performance Evaluation Key Performance
organization measure ☐
Metrics Indicators (KPIs)
facility performance?

7. Documentation &
Records

Are there documented


Standard Operating Documented operational
SOPs for each facility ☐
Procedures (SOPs) procedures
management function?

Are all contracts


Vendor/Supplier Agreements with third-
reviewed and compliant ☐
Contracts party service providers
with FMS policies?

How is asset tracking and


List of facility assets with
Asset Inventory maintenance ☐
maintenance records
documented?

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