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Oracle HRMS for Saudi Arabia - Phase 3

This document provides a guide to the Oracle HRMS patch 3333317, and discusses
the new HRMS features delivered with the patch. New features include:
 Generating GOSI monthly reports
 Register payroll
 Archive payroll runs
 Generate and print online payslips
 Enter GOSI details
 Set local Nationality Profile
 Upgrade payroll process

Refer to the patch Readme for details of how to install and set up each of these new
features.

Table of Contents
Organization Management

Entering Additional Information

GREs/Legal Entities: Entering GOSI Reference Formula
Business Groups: Entering Saudi Payslip Balances
Business Groups: Entering Saudi Payslip Elements

Workforce Management

Entering Additional Assignment Details (Assignment window)

Compensation and Benefits Management

Predefined Elements
Defining User Balances

Payroll Management

Running the Saudi Payslip Report

Running the Saudi Payroll Archiver Process
Running the Saudi Payroll Upgrade Process
Generating Payslips for View in Oracle Self-Service Human Resources
Running the Saudi Payroll Register Report
Running the Saudi Monthly Contributions Report
Running the Saudi Workers Movement Report
Running the Saudi New and Terminated Workers Report
Security in Oracle HRMS

User Profiles

Organization Management

Entering Additional Information

For each classification you set up you can enter additional information. This
information can be different for each classification.

For business group see: Business Group

For HR organization see: HR Organization

For representative body see: Representative Body

For constituency see: Constituency

For bargaining association see: Bargaining Association

For company cost center see: Company Cost Center

For professional body information see: Professional Body Information

For legal entity see: GREs/Legal Entity

For more information on Classification and Additional Information Types, see:

Classification and Additional Information Types in Oracle Applications Help, if you
need to check which classification to select.

To enter Business Group additional information:

Step 1.Click on the organization classification for which you want to enter additional
information.
Step 2.Choose the Others button to open the Additional Organization Information
window.
Step 3.Select one of the following:
o For more information on Business Group, see: Entering Business
Group Information in Oracle Applications Help

o For more information on Budget Value Defaults, see: Business

Groups: Entering Budget Value Defaults in Oracle Applications Help
 o For more information on Work Day Information, see: Business Groups
and HR Organizations: Work Day Defaults in Oracle Applications
Help

o For more information on Benefits Defaults, see: Business Groups:

Defining a Default Monthly Payroll in Oracle Applications Help

o For more information on PTO Balance Type, see: Business Groups:

Selecting a PTO Balance Type in Oracle Applications Help

o For more information on Recruitment Information, see: Business

Groups: Entering Recruitment Information in Oracle Applications
Help

o For more information on Payslip Information, see: Entering Payslip

Information in Oracle Applications Help

o For more information on Self Service Preference Information, see:

Entering Self-Service Preference Information in Oracle Applications
Help

o For more information on GOSI Office, see: Business Groups: Entering

Saudi GOSI Office in Oracle Applications Help

o Saudi Payslip Balances, see: Business Groups: Entering Saudi Payslip

Balances

o Saudi Payslip Elements, see: Business Groups: Entering Saudi Payslip

Elements

Step 4. Repeat these steps to enter further information.

To enter HR organization additional information:

Step 1. Click on the organization classification for which you want to enter additional
information.
Step 2. Choose the Others button to open the Additional Organization Information
window.
Step 3. Select one of the following:
o For more information on Reporting Information, see: Entering
Reporting Information for an HR Organization or a Company Cost
Center in Oracle Applications Help
o For more information on Costing Information, see: HR Organizations:
Entering Costing Information in Oracle Applications Help
o For more information on Parent Organization, see: HR Organizations:
Entering Parent Organizations in Oracle Applications Help
o For more information on Work Day Information, see: Business Groups
and HR Organizations: Entering Work Day Defaults in Oracle
Applications Help
 o For more information on Payslip Information, see: Entering Payslip
Information in Oracle Applications Help
o For more information on Self Service Preference Information, see:
Entering Self-Service Preference Information in Oracle Applications
Help

Step 4. Repeat these steps to enter further information.

To enter representative body additional information:

Step 1. Click on the organization classification for which you want to enter additional
information.
Step 2. Choose the Others button to open the Additional Organization Information
window.
Step 3. Select one of the following:
o For more information on Representative Body Information, see:
Entering Representative Body Information in Oracle Applications Help
o For more information on Constituency information, see:Entering
Constituency Information for a Representative Body in Oracle
Applications Help

Step 4. Repeat these steps to enter further information.

To enter constituency additional information:

Step 1. Click on the organization classification for which you want to enter additional
information.
Step 2. Choose the Others button to open the Additional Organization Information
window.
Step 3. Select one of the following:
o For more information on Location, see: Entering Location Information
for Constituencies in Oracle Applications Help
o For more information on Organization, see: Entering Organization
Information for Constituencies in Oracle Applications Help
o For more information on Organization Hierarchy, see: Entering
Organization Hierarchy Information for Constituencies in Oracle
Applications Help
o For more information on Grade, see: Entering Grade Information for
Constituencies in Oracle Applications Help
o For more information on Bargaining Unit, see: Entering Bargaining
Unit Information for Constituencies in Oracle Applications Help
o For more information on Job, see: Entering Job Information for
Constituencies in Oracle Applications Help
o For more information on Collective Agreement Grade, see: Entering
Collective Agreement Grade Information for Constituencies in Oracle
Applications Help

Step 4. Repeat these steps to enter further information.

To enter bargaining association information:

Step 1. Click on the organization classification for which you want to enter additional
information.
Step 2. Choose the Others button to open the Additional Organization Information
window.
Step 3. Select Trade Union Information. For more information on Trade Union
Information, see: Entering Trade Union Information for a Bargaining Association in
Oracle Applications Help.
Step 4. Repeat these steps to enter further information.

To enter company cost center information:

Step 1. Click on the organization classification for which you want to enter additional
information.
Step 2. Choose the Others button to open the Additional Organization Information
window.
Step 3. Select one of the following:
o For more information on GL Company Cost Center, see: Entering GL
Company Cost Center Information for a Company Cost Center in
Oracle Applications Help
o For more information on Reporting Information, see: Entering
Reporting Information for an HR Organization or a Company Cost
Center in Oracle Applications Help

Step 4. Repeat these steps to enter further information.

To enter professional body information:

Step 1. Click on the organization classification for which you want to enter additional
information.
Step 2. Choose the Others button to open the Additional Organization Information
window.
Step 3. Select Professional Body Info. For more information on Professional Body
Info, see: Entering Additional Information for a Professional Body in Oracle
Applications Help.
Step 4. Repeat these steps to enter further information.

To enter GRE/legal entity additional information:

Step 1. Click on the organization classification for which you want to enter additional
information.
Step 2. Choose the Others button to open the Additional Organization Information
window.
Step 3. Select the following:
o Saudi GOSI Details. For more information on Saudi GOSI Details, see:
GREs/Legal Entities: Entering Saudi GOSI Details in Oracle
Applications Help
 o GOSI Reference Formula, see: GREs/Legal Entities: Entering GOSI
Reference Formula

Step 4. Repeat these steps to enter further information.

GREs/Legal Entities: Entering GOSI Reference

Formula
Enter the GOSI Reference Formula details to enable the process of GOSI deductions
to fetch the base value in the absence of the pay value for the element Setup GOSI
Reference Salary.

To enter GOSI Reference Formula details:

Step 1. From the Organization window, query the organization if it is not already
displayed and select the GRE/Legal entity in the Organization Classifications region.
Step 2. Choose the Others button to display Additional Organization Information
window.
Step 3. From the Additional Organization Information window, select GOSI
Reference Formula.
Step 4. Click in the field to display the GOSI Reference Formula window.
Step 5. Enter the formula you have created. For more information on writing
formulas, See: Writing or Editing a Formula in Oracle Applications Help
Step 6. Save your work.

Business Groups: Entering Saudi Payslip Balances

To generate an online payslip for an employee to view in Oracle SSHR, you need to
enter payslip balance information for your business group.

To enter Saudi payslip balances:

Step 1. In the Organization window, query the business group if it does not already
appear there. In the Organization Classifications region, select the business group.
Step 2. Choose the Others button, and select Saudi Payslip Balances.
Step 3. Click in the Additional Organization Information window to open the Saudi
Payslip Balances window.
Step 4. Select the Balance Name for which you want to display the information.
Step 5. Select a dimension for the balance in the Balance Dimension field.
Step 6. Enter a description of the balance information in the Balance Narrative field.
This information appear on the payslip as you enter it here. The payslip will show
only non-zero balances.
Step 7. Choose the OK button.
Step 8. Save your work.

Business Groups: Entering Saudi Payslip Elements

To generate an online payslip for an employee to view in Oracle SSHR, you need to
enter Saudi payslip element information for your business group.

To enter payslip elements:

Step 1. In the Organization window, query the business group if it does not already
appear there. In the Organization Classifications region, select business group.
Step 2. Choose the Others button, and select Saudi Payslip Elements.
Step 3. Click in the Additional Organization Information window to open the Saudi
Payslip Elements window.
Step 4. Select the Element Name and the input value for the element.
Step 5. Enter a description of the element information in the Element Narrative field.
This information appears on the payslip exactly as you enter it here.
Step 6. Choose the OK button.
Step 7. Save your work.

Workforce Management
Entering Additional Assignment Details (Assignment
Window)
Once you have set up basic assignment details, you can enter additional information,
such as supervisor details, special ceiling progression points, and salary information,
in the tabbed regions of the Assignment window. Some assignment information is not
applicable to contingent workers, so some tabbed regions are not displayed for
contingent worker assignments.

To enter supervisory information:

Step 1. Choose the Supervisor tabbed region.

Step 2. Select the name and number of the worker's personal supervisor.

You can select a contingent worker as a supervisor only if the HR: Expand Role of
Contingent Worker user profile option is set to Yes.

You can select a supervisor from another Business Group if the HR Cross Business
Group user profile option is set to Yes at your site. Note: The application does not
update this information. Use organization and position hierarchies to show
management reporting lines.

To enter probation period and notice information:

Step 1. Choose the Probation and Notice Period tabbed region.

Step 2. Amend the default probation period for your employee's assignment, if
required.
Step 3. Enter the notice period for the assignment, if required.
To enter standard conditions information:

Step 1. Choose the Standard Conditions tabbed region.

Step 2. Amend the standard work day information for your employee or contingent
worker assignment, if required.
Step 3. This step is for employees only. For benefit administration, enter whether the
assignment is hourly or salaried. Note: If you are setting up benefits based on salaried
or hourly pay you must set up the Hourly/Salaried field in addition to the Pay Basis.
The Pay Basis identifies how pay is quoted within Salary Administration and enables
an employee to have their pay quoted as hourly, but be paid a salary. Therefore, for
benefits, you need to set up whether your employee is paid hourly or receives a salary.

To enter primary or secondary assignment and miscellaneous

information:

Step 1. Choose the Miscellaneous tabbed region.

Step 2. Enter the internal address details (such as the floor or office number), if
required. The system adds the details to the location address.
Step 3. Select a reason for adding or changing the assignment. For example, you can
use the Reason field to record promotions for your employees. You define valid
reasons as values for the lookup types Reason for Change to Employee Assignment
(EMP_ASSIGN_REASON) for employees and Contingent Worker Assignment
Reasons (CWK_ASSIGN_REASON) for contingent workers.
Step 4. Select the Manager box if the assignment is at manager level and you want to
include this worker in the Organization Hierarchy Report as a manager. (You can
select Manager for a contingent worker assignment only if the HR: Expand Role of
Contingent Worker user profile option is set to Yes.)
Step 5. Check the Primary check box to update a secondary assignment to Primary.
For more information on Changing Primary Assignments, see: Changing Primary
Assignments in Oracle Applications Help.

Step 6. If you use Oracle Services Procurement to provide purchase order information
for contingent worker assignments, the purchase order line may include the projected
assignment end date. In this case, the date appears in the Projected Assignment End
field. Otherwise, enter the projected end date of the assignment.

To enter employment terms:

Step 1. Choose the Employment Terms tabbed region.

Step 2. Select the contract to be referenced by the assignment. The list of contracts is
limited to those entered for the employee that have start dates on or before the
assignment start date.
Step 3. Select the agreement grade structure for the collective agreement. A window
shows the grade factors for that grade structure.
Step 4. Enter values for the grade factors. Or, choose the Combinations button and
enter search criteria for one or more grade factors to display the reference grades that
meet those criteria.
If you enter values directly into the grade factor fields, they must correspond to an
existing reference grade unless the Override Allowed check box in the Agreement
Grades window is checked. Note: Any new combinations of values that you enter are
unavailable for reuse with other assignments. To reuse a combination, you must
define it as a reference grade in the Agreement Grades window.

To enter special ceiling information:

Step 1. Choose the Special Ceiling tabbed region.

Step 2. Enter a special ceiling only if the employee is assigned to a grade, and if a
grade scale is defined for this grade. This special ceiling overrides the ceiling defined
for the grade scale.

To enter salary information/assign employees to a salary basis:

Step 1. Choose the Salary Information tabbed region.

Step 2. Select a salary basis for the employee.
Step 3. You can also enter the frequency of salary and performance reviews.
Warning: If you change an employee's salary basis to one that uses a different salary
element, the employee's existing salary element entry ends. Using the Salary
Administration window, you should make a new salary entry for the employee,
effective from the date of the salary basis change.
For more information about Salary Administration, see: Salary Administration in
Oracle Applications Help

To enter bargaining unit and union membership information:

Step 1. Choose the Bargaining Unit tabbed region.

Step 2. Enter a bargaining unit code for your employee's assignment. This is usually
the legally recognized collective negotiating organization. Note: You set up your
different bargaining units as values for the Lookup type
BARGAINING_UNIT_CODE
Step 3. Select whether the employee associated with the assignment is a member of a
union.

To enter a billing title (Oracle Projects only):

Step 1. Choose the Project Information tabbed region.

Note: The Project Information tabbed region displays only if you have installed
Oracle Projects.

Step 2. Enter a billing title. The information you enter in the Billing Title field serves
as the default title on project customer invoices. You can override this information
using Project Accounting.
Step 3. Enter a project title.

To enter supplier information for a contingent worker:

You use the Supplier tabbed region to record information about the supplier providing
the contingent worker to your enterprise. The procedure depends on whether you are
using Oracle Services Procurement to provide purchase order information for
contingent worker assignments.

If you are not using Oracle Services Procurement:

Step 1. Choose the Supplier tabbed region.

Note: The Supplier tabbed region does not display for employees.
Step 2. Select the name of the supplier and the supplier site for the contingent worker.
Step 3. Enter supplier IDs for the contingent worker and the assignment, if available.
These values identify the worker and the assignment to the supplier.

If you are using Oracle Services Procurement:

Step 1. Choose the Supplier tabbed region.

Step 2. Select a purchase order number for this assignment.
Step 3. If only one purchase order line exists, it appears in the Purchase Order Line
field. Otherwise, select a purchase order line. Note that the Purchase Order Line field
is enabled only when you select a purchase order.
Step 4. Information from the purchase order appears automatically in the Supplier
Name and Supplier Site fields. If the purchase order line includes a job value, it
replaces any value in the Job field.
Step 5. Enter supplier IDs for the contingent worker and the assignment, if available.
These values identify the worker and the assignment to the supplier.

To enter General Organization for Social Insurance (GOSI) details:

Step 1. Choose the GOSI tabbed region.

Step 2. Select the name of the employer.
Step 3. Enter the employee's GOSI Number. If your employee does not have a GOSI
Number, leave the field blank.
Step 4. Specify whether your organization makes GOSI Annuities for Saudi
employees. The default value is Yes. Note: You cannot specify GOSI Annuities for
non-Saudi employees. For non-Saudi employees, the default value is No.
Step 5. If you selected Yes in the Annuities field, enter the Annuities join date.
Step 6. In the Hazards field, specify if your organization provides GOSI Hazards
deductions on behalf of the employees. The Hazards field default is Yes for all
employees.
Step 7. Edit the Hazards join date, if required.

To enter grade ladder information:

You must enter grade ladder information to use the Grade/Step Progression process.
Step 1. Choose the Grade Ladder tabbed region.
Step 2. Select the grade ladder for this assignment. If you selected a grade for this
assignment previously, all the grade ladders that use that grade are available. If you
have not selected a grade, all the active grade ladders in your enterprise are available.
Compensation and Benefits
Management
Predefined Elements
The following table shows the predefined elements for payroll runs.

Predefined Elements

Element Name Description

GOSI This is a recurring element that is attached to each assignment and
initiates GOSI processing. It has a formula attached to it, which
returns the calculated values to the indirect elements.
Employer GOSI This is a non-recurring element that contains the value of the
Hazards employer's liability for GOSI Hazards.
Employer GOSI This is a non-recurring element that contains the value of the
Annuities employera??s liability for GOSI Annuities.
Employer GOSI This is a non-recurring element that contains the value of the
Subsidy additional employera??s liability for GOSI Annuities.
Employee GOSI This is a non-recurring element that contains the value of the
Annuities employeea??s liability for GOSI Annuities.
GOSI Reference This is a non-recurring element that contains the value of the
Salary employeea??s reference salary for GOSI deductions.
Employee GOSI This is a non-recurring element that contains the value of the
Arrears employeea??s outstanding GOSI liability.
Employee GOSI This is a non-recurring element and contains the value of the
Arrears Payment employeea??s payment to reduce the GOSI arrears.
GOSI Reference This is a non-recurring element and contains the value of the salary
Salary adjustment for GOSI.
Adjustment
Setup GOSI Use this non-recurring element if you want to specify a pay value
Reference Salary as the base for calculating GOSI deductions throughout the year.
Otherwise the payroll run calculates GOSI deductions using the
formula attached to the GRE.
The following table shows the two predefined element sets for earnings and
deductions. You can use these element sets to view the information in SOE report.

Predefined Element Sets

Element Set Name Description

SA_SOE_EARNINGS_ELEMENTS Use this element set to hold the earnings
elements.
SA_SOE_DEDUCTIONS_ELEMENTS Use this element set to hold the deductions
elements.

Defining User Balances

Defining a balance includes defining its feeds and dimensions. When selecting feeds
for the balance you have to choose between specifying element input values directly,
and selecting element classifications to determine the feeds. You cannot choose both
methods together.

You can group similar balances - such as all earnings balances - in a single category
for quicker and easier processing. Each localization has a defined set of categories. If
there are no categories in the list of values, this means your legislation is not yet using
the category functionality.

Balances often share a common relevancy to certain assignments. In some

localizations, you can define base balances to imply a relationship between the
balances that can be relied upon when processing and reporting. For example, "Loan
Repayment" could be the base balance for "Loan Repayment Arrears".

You define balances in the Balance window.

To define a user balance:

Step 1. Do one of the following:

o Enter a unique name and a reporting name for the new balance. If you
do not provide a reporting name, the first seven characters of the
balance name appear on reports.
o Query any user balances you want to change.

Step 2. Optionally, select a balance category in the Category field.

Step 3. Optionally, select a Base Balance.
Step 4. Enter the unit of measure for the balance. The choices are days, hours (listed
in different formats), integer, money and number. If you select money as the unit you
must also select a currency. Note: Do not select the Use for Remuneration check box.
This displays the balance that has been predefined as the Remuneration balance. Only
one balance within a legislation can have this value.
Step 5. To define a primary balance - one fed by a single element - select an element
and input value in the Primary Balance region (if this region is available for your
localization).
Step 6. Go to the Balance Feeds window or the Balance Classifications window.

In the Balance Feeds window:

Set your effective date to the start date for the balance feeds
 Set your effective date to the start date for the balance feeds.
 Select one or more elements to feed the balance. Only those elements whose input
values have the same unit of measure as the balance are listed.
When you select an element, its classification is displayed. You can select elements
with different classifications.
 Select the input value that is to feed the balance.
For most payroll balances select Pay Value so that the element's run result feeds the
balance.
 Select Add or Subtract for the balance feed.

In the Balance Classifications window:

Select one or more element classifications and select Add or Subtract for each.
 Select one or more element classifications and select Add or Subtract for each. The
run results of all elements in the classification will feed the balance.
The list includes all the primary and secondary element classifications that are valid
for this balance. If you select a secondary classification, you cannot also select its
parent primary classification.

Note: Secondary classifications are not used in the North American or Singapore
versions of Oracle Payroll at this time.

Balance Dimensions Window

Step 7. Choose the Dimensions button.

Step 8. Select the dimensions you require.

You can remove any dimension previously selected for a user-defined balance. You
can also add dimensions to the startup balances included with your system, and later
remove these additional dimensions. However, you cannot remove the dimensions
that were predefined for the startup balances. Note: To hold balances for a fiscal year
that is different from the calendar year, you must supply the fiscal year start date for
your Business Group.

Step 9. Optionally, select the Grossup Balance check box for one of the dimensions,
to make the balance eligible for grossup.

UK users: If you want to make the balance eligible for grossup, you must select this
check box for the _ASG_RUN dimension.

Initial Balance Feed Window

Step 10. Choose the Initial Feed button.

Step 11. In the Initial Balance Feed window you can see details of the element and
input value used for the Initial Balance feed. This feed is defined by implementation
consultants prior to performing an initial balance upload at implementation time.

Balance Attributes window

Step 12. Choose the Attributes button.

Step 13. Select an attribute definition and a dimension.
Balance attributes identify which balances can be used in which reports. Attributes
can be predefined by localizations, created as a result of predefined defaults, or you
can enter them in this window.

Saudi Users: Oracle Payroll provides Saudi SOE Balance Attributes to view the SOE
report. You can use the predefined balance attributes or create your own balance
attributes.

Payroll Management
Running the Saudi Payslip Report
Run the Saudi Payslip Report to generate both online and printed payslips for your
employees. This report enables your employees to view information, such as
employee details basic pay, deductions, contributions to GOSI, summary of the
payment, and payment information.

Run the Saudi Payslip Report from the Submit Request window.

To run the Saudi Payslip Report:

Step 1. Select the Saudi Payslip Report in the Name field.

Step 2. Click in the Parameters field to open the Parameters window.
Step 3. Select a Payroll.
Step 4. Select the last day of the archived payroll period as the Reporting Period End
Date.
Step 5. Select an Employee Number of the employee for whom you want to generate
a payslip report. If you do not select any employee number, the report displays the list
for all the employees included in the selected payroll.
Step 6. Use the Sort Order fields to sort the report by Employee Family Name, or
Employee First Name, or Employee Number. To display information in the archived
run for the specified payroll in the specified period, do not select a sort order.
Step 7. Choose the Submit button.

Running the Saudi Payroll Archiver Process

Run the Saudi Payroll Archiver process to archive the payroll details after each
payroll period. You can use the archived data to generate payroll register and payslip
reports. Employees can view their payslip online using the archived data.

You must run the Payroll Archiver process before running the payslip report for same
period.

Run the Saudi Payroll Archiver process from the Submit Request window.

To run the Saudi Payroll Archiver Process:

Step 1. Select Saudi Payroll Archiver in the Name field.

Step 2. Click in the Parameters field to open the Parameters window.

Step 3. Select the payroll name to restrict the payment method information to a
particular payroll. This displays the consolidation set for the selected payroll. If you
leave the Payroll field blank, the report displays information for all payrolls defined
for the business group.
Step 4. If you do not select the payroll for which you want to view the report, select
the Consolidation Set to view the details for that consolidation set.
Step 5. Enter the start date and the end date for the archive process. This is the time
period for which you want to archive the payroll.
Step 6. Choose the Submit button.

Running the Saudi Payroll Upgrade Process

Run the Saudi Payroll Upgrade process to migrate data from existing payroll runs.
Migrated data from payroll runs enables you to generate group reports for your
employees, such as employees with GOSI Annuities, new hires with GOSI Annuities,
terminated employees with GOSI Annuities, GOSI Hazards, and GOSI Annuities and
Hazards.

Run the Saudi Payroll Upgrade process from the Submit Request window.

To run the Saudi Payroll Upgrade Process:

Step 1. Select Saudi Payroll Upgrade in the Name field.

Step 2. Choose the Submit button.
Run the Generate Run Balances process to update the balances. For more information
on Run Balances Process, see: Running the Generate Run Balances Process in Oracle
Applications Help

Generating Payslips for View in Oracle Self-Service

Human Resources
You can generate payslips for your employees to view online using Oracle SSHR.

To set up your online payslip for viewing:

Step 1. Enter payroll balances for your business group.

See: Business Groups: Entering Saudi Payslip Balances

Step 2. Enter payroll elements for your business group.

See: Business Groups: Entering Saudi Payslip Elements

Step 3. Enter payslip information for your business group.

For more information on Payslip Information, see: Business Groups: Entering Payslip
Information in Oracle Applications Help
Step 4. Generate the payslip in Oracle Payroll.
See: Running the Saudi Payslip Report

Your employees can now view their payslips online through Oracle SSHR, but must
run the payment process to enable this to happen.

Running the Saudi Payroll Register Report

Run the Saudi Payroll Register report to create payroll information for each employee
for each payroll period. This report displays information, such as the employee's
details, the employee's payroll name, the assignment number, the pay rate (hourly
employees), the net pay, the hours worked, and any deductions. The report also stores
information for payroll verification, validation, and auditing purposes.

Run the Saudi Payroll Register from the Submit Request window.

To run the Saudi Payroll Register Report:

Step 1. Select Saudi Payroll Register in the Name field.

Step 2. Click in the Parameters field to open the Parameters window.
Step 3. Do one of the following:
 To generate the report for an organization, select Organization as the
Reporting Entity. Selecting the reporting entity enables the required fields.
o Select the Organization Hierarchy, to generate a report for the selected
organization and all its subordinate organizations. If you do not select
the organization hierarchy, then the report applies only to the
organization selected in the Organization field.
o If you selected the organization hierarchy, select the organization
Version.
o Select the Organization. If you selected the organization hierarchy, the
report shows only HR organizations within that organization hierarchy.
If you did not select organization hierarchy, then the report shows all
the HR organizations within the business group.
 To generate the payroll register report for a particular payroll, select Payroll as
the Reporting Entity. Selecting the reporting entity enables the required fields.
o Select the Payroll from the list of all the current payrolls within a
business group.

Step 4. Select the last day of the archived payroll period in the Reporting Period End
Date field.
Step 5. Select a value in the Sort Order field 1 to generate the report according to your
sort order preference. Employee Number is the default value. Note: For example, if
you select Organization as the reporting entity and employee number as the sort order
1, then the application first sorts the payroll register by organization, then sorts by the
employee number.
Step 6. Specify Sort Order fields 2 and 3, if required.
Step 7. Choose the Submit button.

Running the Saudi Monthly Contributions Report

Run the Saudi Monthly Contributions report to create a list of the employer's
contributions to General Organization of Social Insurance (GOSI) for the contributory
month. This statutory report lists the employee head count and their contributions.

This procedure uses numbers 01-12 to represent the months of the Gregorian
calendar.

Run the Saudi Monthly Contributions Report from the Submit Request window.

To run the Saudi Monthly Contributions Report:

Step 1. Select the Saudi Monthly Contributions Report in the Name field.
Step 2. Click in the Parameters field to open the Parameters window.
Step 3. Select the Employer for whom you want to generate the monthly contributions
report.
Step 4. Enter a contributory month for which you want to generate the report in the
Month field.
Step 5. Enter a contribution year for which you want to generate the report in the Year
field.
Step 6. Enter the GOSI contribution arrears amount in the Arrears field. You can enter
arrears amount from the previous month, if available.
Step 7. Enter the penalty charges in the Penalty field, if you have to pay penalty to
GOSI. Note: Employers incur penalty charges if they do not send the monthly
contributions report with the cheques/checks to GOSI within the first fifteen days of
the month.
Step 8. Enter the discount amount. You can enter the discount amount, only if you
have an official approval from the GOSI office. You attach the discount form along
with the Saudi Monthly Contributions report.
Step 9. Choose the Submit button.

Running the Saudi Workers Movement Report

Run the Saudi Workers Movement report to create a list of the employees: registered
with GOSI, unregistered, and terminated for the selected month. This statutory report
enable employers to keep track of their employees' movement for the specified month.

Run the Saudi Workers Movement Report from the Submit Request window.

To run the Saudi Workers Movement Report:

Step 1. Select the Saudi Workers Movement Report in the Name field.
Step 2. Click in the Parameters field to open the Parameters window.
Step 3. Select the Employer for whom you want to generate the workers movement
report.
Step 4. Select any one of the form types:
 Select Registered form type, if you want to generate the report for the new
employees who are registered with GOSI.
 Select Terminated form type, if you want to generate the report for the
terminated employees.
  Select Unregistered form type, if you want to generate the report for the new
employees who are not registered with GOSI.
 Leave the Form Type blank, if you want to generate the report for all the
employees who are registered, unregistered, and terminated.

Step 5. Select the Employee Number if you want to generate the report for a particular
employee.
Step 6. Enter the Effective Date on which you want to view the report.
Step 7. Select the Assignment Set, if you want to generate the report for all employees
who are included in the selected assignment set. Note: If you select both employee
number and assignment set, then the report displays the workers' movements
according to the assignment set.

If you select both employer and assignment set, then the report displays only those
assignment sets for the selected employer.

Step 8. Choose the Submit button.

Running the Saudi New and Terminated Workers

Report
Run the Saudi New and Terminated Workers report to generate a list of new and
terminated employees for an employer for the contributory month along with their
monthly contributions to GOSI. This statutory report provides monthly updates to the
GOSI office

This procedure uses numbers 01-12 to represent the months of the Gregorian
calendar.

Run the Saudi New and Terminated Workers Report from the Submit Request
window.

To run the Saudi New and Terminated Workers Report:

Step 1. Select the Saudi New and Terminated Workers Report in the Name field.
Step 2. Click in the Parameters field to open the Parameters window.
Step 3. Select the Employer for whom you want to generate the new and terminated
workers report.
Step 4. Enter a contributory month for which you want to generate the report in the
Month field.
Step 5. Enter a contributory year for which you want to generate the report in the Year
field.
Step 6. Choose the Submit button.

User Profiles
A user profile is a set of changeable options that affects the way your application runs.
You can set user profiles at different levels. The levels below are used by the standard
Security hierarchy type:
 Site level - These settings apply to all users at an installation site.
 Application level - These settings apply to all users of any responsibility
associated with the application.
 Responsibility level - These settings apply to all users currently signed on under
the responsibility.
 User level - These settings apply to individual users, identified by their application
usernames.
Values set at a higher level cascade as defaults to the lower levels. Values set at a
lower level override any default from a higher level.

Levels For Setting User Profile Options

Suggestion: Set site-level options first to ensure that all options have a default. If a
profile option does not have a default value, it might cause errors when you use
windows, run reports, or run concurrent requests.

There are two other Hierarchy Types that are used by some profile options:
Organization hierarchy type, and Server hierarchy type. These hierarchy type values
also cascade as defaults from Site down to User level. They have the following levels:

 Organization hierarchy type

o User level
o Organization level
o Site level
 Server hierarchy type
o User level
o Server level
 o Site level

The Organization hierarchy type enables you to set profile options for users in
different operating units that are used by other applications, particularly Financials.
These are not used by HRMS at all.

The Server hierarchy type should only be used by Database Administrators. It enables
you to set values for a particular server on which you are running the application.

For more information on these hierarchy types, see: Profiles Window (User, System
Administrator, and Flexfields Help) in Oracle Applications Help

You use the System Profile Values window to set profile options at each level for
your user community. If you change a user profile option value, your change takes
effect as soon as your users log on again or change responsibilities.

For more information on System Profiles Values, see: System Profile Values Window
in Oracle Applications Help

Application users can use the Personal Profile Values window to set their own profile
options at the user level. Not all profile options are visible to users, and some profile
options, while visible, cannot be updated by end users. Any changes users make to
their personal profile options take effect immediately.

For more information on Personal Profile Values, see: Personal Profile Values
Window in Oracle Applications Help

Profile Options Summary

The table below indicates whether users of the system can view or update the profile
option, and at which System Administrator levels (either user, responsibility,
application, or site) the profile options can be updated. These System Administrator
levels are included in the table as SA User, SA Resp, SA Admin, and SA Site,
respectively.

For the User column and each of the SA level columns in the table, Yes indicates that
you can update the profile, V indicates that you can view the profile but you cannot
update it, and No indicates that you can neither view nor update the profile.

A "Required" profile option requires you to provide a value. Otherwise the profile
option already provides a default value, so you only need to change it if you do not
want to accept the default.

For details of profile options applicable to all Oracle Applications, see: Profile
Options in Oracle Applications Object Library in Oracle Applications Help

Summary of Profile Options

 SA SA SA SA Default
Profile Option User Required
User Resp App Site Value
Apply Assessment Yes No No No Yes
Competencies to
Person
AME:Installed Yes No No Yes V No NA
AuditTrail:Activate No No No Yes Yes No No
BEN:BEN Yes No Yes Yes Yes No 2080
HOURLY
ANNUALIZATION
FACTOR
BEN:Benefits Yes Yes Yes Yes Yes No NA
Preferred Currency
BEN:Compensation Yes Yes Yes Yes Yes No NA
Manager
BEN:Comp Objects No No No Yes Yes No Session
Display Name
Basis
BEN: Cross Yes No Yes Yes Yes No Yes
Business Group for
Plan Design Copy
BEN: CWB No No No No Yes No Submission at
Approval Mode any time
BEN: CWB History Yes No Yes Yes Yes No Basic Stock
Type Display History
BEN:Designation Yes No Yes Yes Yes No No
No Change
BEN:Eligible Yes No Yes Yes Yes No AND
Profile Rule
BEN: Enable Yes No Yes Yes Yes No No
Absence Plans
Functionality
BEN:Enable Yes No Yes Yes Yes No Yes
Quartile in Grade
Life Event
BEN:Imputed Yes Yes Yes Yes Yes No No
Income Post Tax
Deduction
BEN:Max Extract Yes Yes Yes Yes Yes No 10000
Line Size
BEN:VAPRO Rule Yes No Yes Yes Yes No AND
DateTrack:Date V Yes Yes Yes Yes No NA
Security
DateTrack:Delete - - - - - Not in use
Mode
DateTrack:Enabled V No No Yes No NA NA
DateTrack:Login V Yes Yes Yes Yes NA NA
Date
(YYYY/MM/DD)
DateTrack:Override - - - - - Not in use
Mode
DateTrack:Reminde Yes Yes Yes Yes Yes No No
r
DateTrack:Update - - - - - Not in use
Mode
Disable Self-Service Yes Yes Yes Yes Yes No No
Personal
Display Messages Yes Yes Yes Yes Yes
Enable Security No No No Yes Yes Yes Security
Groups groups are
not enabled
Flexfields:Open Yes Yes Yes Yes Yes Yes Yes
Descr Window
Flexfields:Open Key Yes Yes Yes Yes Yes Yes Yes
Window
Help Localization Yes Yes Yes No No Yes, by The
Code HRMS Responsibilit
y is
associated
with the
Global set of
help files
rather than a
localized or
verticalized
set.
HR: Absence No No Yes No Yes No No
Duration Auto
Overwrite
HR: Absence Start No Yes Yes Yes Yes No The start date
Date of the
Absence
being
recorded on
the Absence
 form
HR: Absence View Yes Yes Yes Yes Yes No FORM or
Layout TABLE
HR:Action Yes Yes Yes Yes Yes
Parameter Group
Name
HR: Actions - Yes Yes Yes Yes Yes No Defaults to
Display Others No
HR: Actions - Yes Yes Yes Yes Yes No Validate all
Validation Functions
HR: ADE Web No Yes Yes Yes Yes
Agent
HR:Allow Approver No No No No Yes No No
Updates to Self
Service Actions
HR:Allow No No No No Yes No No
Concurrent Self
Service Actions
HR:Allow Online Yes Yes Yes Yes Yes
W-2 Viewing as of
(MM/DD)
HR:Allow No No No No Yes No No
Processing of
Ineligible Self
Service Actions
HR:Allow Use of No No No No Yes No No
Eligibility for Self
Service Actions
HR: Applications V Yes Yes Yes Yes No FORM or
View Layout TABLE
HR: Appraisal Yes Yes Yes Yes Yes No No
Template Lov
HR: Appraisee Can No Yes Yes Yes Yes No Yes
Add Participants
HR: Assignment ID - - - - - Internal use
only.
HR: Authoria Yes Yes Yes Yes Yes Yes (if linking No
Integration Enabled to Authoria
HR)
HR: Authoria UK No No No No Yes Yes (if linking
URL to Authoria
HR)
HR: Authoria US No No No No Yes Yes (if linking
URL to Authoria
HR)
HR: Auto Apply Yes No Yes Yes Yes Yes No
Collective
Agreement
Entitlements
HR: Auto Evaluate No No Yes Yes Yes Yes No
Collective
Agreement
Entitlements
HR: Automatically Yes No No No Yes Yes Yes
synchronize single
GL company cost
centers with HR
HR: Base Salary No No No No Yes No Null
Required
HR: BIS Reporting - - - - - Obsolete.
Hierarchy
HR:Blank Effective - - - - - Obsolete.
Date
HR:Business Group V No Yes No Yes Yes Default Setup
Business
Group at Site
level.
HR: Cancel V No Yes Yes Yes No Default is
Application Null. This is
interpreted by
the system as
No.
HR: Check No No Yes Yes Yes Yes Yes
Entitlement Cache
HR: Collective Yes Yes Yes Yes Yes Yes Low
Agreement Logging
HR:Contingent Yes Yes Yes Yes Yes Yes Contingent
Worker Manager Worker
Actions Menu Manager
Actions
Menu
HR:Contingent Yes Yes Yes Yes Yes Yes Contingent
Worker Personal Worker
Actions Menu Personal
Actions
Menu
HR: Copy period Yes Yes Yes Yes Yes No Default is
details for budget No.
HR:Cross Business V No No No Yes NA Default is
Group No.
HR: CWK in Head Yes Yes Yes Yes Yes
Count Reports
HR: Data Exchange V No Yes Yes Yes No
Directory
HR: Data Migrator No No No No Yes NA NA
Business Group
Lockout
HR:Data Pump Yes Yes Yes Yes Yes No Null
Action Parameter
Group
HR: Date From - - - - - Internal use
only.
HR:Default Yes Yes Yes Yes Yes No
Assignment Costing
HR:Default Yes Yes Yes Yes Yes No Null
Check/Cheque
Number Method
HR: Default Yes Yes Yes Yes Yes No No default.
Correspondence
Language
HR: Default Full V Yes Yes Yes Yes No Surname
Name Format Prefix Initials
Prefix
(Partner)
Surname
(Partner)
HR: Default Yes Yes Yes Yes Yes No NA
Nationality
HR: Defer Update No Yes Yes Yes Yes Yes Yes
After Approval
HR: Disable V Yes Yes Yes Yes No Enabled
Ethnicity Tab
HR: Disallow Yes Yes Yes Yes Yes
Template Reference
HR: Display All - - - - - Obsolete.
Candidate Offers
HR:Display Yes No Yes Yes Yes
Competencies
HR:Display Brief No No No No Yes No No
Person Name
HR:Display Person Yes Yes Yes Yes Yes No Brief Name
Name
HR:Display Person No Yes Yes Yes Yes No Yes
Search
HR: Display No No No No Yes No No
Position Hierarchy
HR:Employee No No No No Yes No Employee
Directory Global Directory
Menu Global Menu
HR: Employment Yes Yes Yes Yes Yes No FORM or
View Layout TABLE
HR:Enable Bank Yes Yes Yes Yes Yes No Null
Branch Validation
HR: Enable DTW4 V No No No Yes No Yes
defaulting
HR:Enable Multiple Yes Yes Yes Yes Yes No No
Assignments in
SSHR
HR: Enable Web Yes No No No Yes No No
ADI Integration
HR:Enforce Costing Yes Yes Yes Yes Yes Default is
Mandatory Segment Null. This is
Check at Data Entry interpreted by
the
application as
No.
HR:Execute Yes Yes Yes Yes Yes No NA
Legislative Check
Formula within Run
HR: Expand Role of Yes No No No Yes Yes Default is
Contingent Worker Null. This is
interpreted by
the
application as
No.
HR: Extension No Yes No No Yes No
Agent
HR: Extension Yes No No No No No NA
Agent Client
Timeout
HR: Extension No Yes No No Yes Yes (if using No
Agent Enabled Info online)
HR: FastFormula Yes Yes Yes Yes Yes NA NA
Debug Level
HR: Free text school Yes Yes Yes Yes Yes No Null
name allowed in
Self Service
HR:French HRMS Yes Yes Yes Yes Yes Yes
check mandatory
payroll assignment
attributes exist
HR: GL Cost Center V No No No Yes Yes (if you None
Org Classifications want to use
Auto Orgs to
synchronize
GL cost
centers with
HR)
HR: GL Cost Center V No No No Yes Yes (if you NA
Synchronization want to use
Options Auto Orgs to
synchronize
GL cost
centers with
HR)
HR: GL V No No No Yes Yes (if you NA
Organization Name want to use
Format Auto Orgs to
synchronize
GL cost
centers with
HR)
HR:Global V No No No Yes Yes (if you NA
Competence Flex want to create
Structure global
competencies)
HR:Grade Key Flex- Yes No Yes Yes Yes No NA
Identify 1st
Segment
HR:Grade Key Flex- Yes No Yes Yes Yes No NA
Identify 2nd
Segment
HR:HR/Payroll V No No No Yes No No default
Representative
Source
HR:Hide Work - - - - - Obsolete.
Phone on Person
HR:IE P35 Yes No No No Yes Yes NA
Reporting Year
HR: Info Online: No No No No No No
Open in New
Window
HR: Info Online: Yes Yes Yes Yes Yes
RIA Password
HR: Info Online: Yes Yes Yes Yes Yes
RIA Username
HR: Info Online NA NA NA NA NA No
Toolbar Icon
HR: Info Online: Yes Yes Yes Yes Yes
Use Field Context
HR: Informal Name No No No No Yes No NA
Format
HR:Job Key Flex- Yes No Yes Yes Yes No NA
Identify 1st
Segment
HR:Job Key Flex- Yes No Yes Yes Yes No NA
Identify 2nd
Segment
HR: Job Level No No Yes Yes Yes No NA
HR: Localization in - - - - - Obsolete.
SSHR
HR: Location ID - - - - - Internal use
only.
HR: Local - - - - - - -
Nationality
HR:Manage Self No No No No Yes No Stop with an
Service Actions Error
When Future-Dated
Changes Exist
HR:Manager Yes Yes Yes Yes Yes Yes Manager
Actions Menu Actions
Menu
HR: Mask No Yes Yes Yes Yes
Characters
HR: Metalink Yes Yes Yes Yes Yes No Human
Integration Resource
Application Management
Systems
HR: Metalink Yes Yes Yes Yes Yes No Yes
Integration Enabled
HR:Monitor Yes Yes Yes Yes Yes No
Balance Retrieval
HR:NI Unique Error No No Yes No Yes No NA
or Warning
HR:National No Yes Yes Yes Yes No Error on Fail
Identifier
Validation
HR:Non-Updateable Yes Yes Yes Yes Yes No NA
Element Set
HR:OAB New Yes Yes Yes Yes Yes No NA
Benefits Model
HR: Offers - Hiring - - - - - Obsolete.
Manager Initiation
HR:Online Tax V Yes Yes No Yes No All
Forms Update
Method
HR: Organization - - - - - Internal use
ID only.
HR: Override Grade Yes Yes Yes Yes Yes No Defaults to
Defaults Yes
HR:Payroll Yes Yes Yes Yes Yes No No
Payments Self-
Service Enable
Multiple
Assignments
HR:Payroll Yes Yes Yes Yes Yes No Null
Payments Self-
Service Payments
List Mode
HR:Performance Yes Yes Yes Yes Yes No FORM or
View Layout TABLE
HR: Person ID - - - - - Internal use
only.
HR:Personal Yes Yes Yes Yes Yes Yes Personal
Actions Menu Actions
Menu
HR:Personal Info - - - - - Obsolete.
Check Pending
HR:Position Key Yes No Yes Yes Yes No NA
Flex-Identify 1st
Segment
HR:Position Key Yes No Yes Yes Yes No NA
Flex-Identify 2nd
Segment
HR:Propagate Data Yes No No No Yes No Default is
Changes Null. This is
interpreted by
the
application as
No.
HR:Purge Element V Yes Yes Yes Yes NA NA
Entry Permission
HR:Query Only V Yes Yes Yes Yes No NA
Mode
HR: Refresh Self No No No No Yes No No
Service Actions with
Data from
Intervening Actions
HR: Restrict Letter V No Yes Yes Yes No Default is
by Vacancy or Null
Event
HR:Restrict No No Yes No Yes No No
Transactions across
Legislations for
SSHR
HR: RIA Integration Yes Yes Yes Yes Yes No Yes
Enabled
HR:Run No No No No Yes No No
BENMNGLE When
Processing a Self
Service Action
HR:Salary View Yes Yes Yes Yes Yes No FORM or
Layout TABLE
HR: Security No No Yes No Yes Yes Default view-
Profile all security
profile at Site
level
HR: Self Service No No No No Yes No Defaults to
HR Licensed No
HR:Self Service No Yes Yes Yes Yes Yes
Hire and Placement
Default Values
HR:Self-Service No No No No Yes No Yes
Save for Later
HR:Subrogation Yes Yes Yes Yes Yes No No
HR:Training View Yes Yes Yes Yes Yes No FORM or
Layout TABLE
HR: Use Fast No No No No Yes Yes No
Formula Based PTO
Accruals
HR:Use Global V No No No Yes Yes No
Applicant
Numbering
HR:Use Global V No No No Yes Yes No
Contingent Worker
Numbering
HR:Use Global V No No No Yes Yes No
Employee
Numbering
HR:Use Grade V Yes Yes Yes Yes Defaults to
Defaults Yes
HR:Use Standard No Yes Yes Yes Yes Yes Yes at Site
Attachments Level, No at
Seeded
Responsibilit
y Level
HR:User Type V No Yes Yes No Yes NA
HR: Use Title in No No No No Yes NA Yes
Person's full name
HR: View Payslip Yes Yes Yes Yes Yes Yes 01/01/1997
From Date for WEB
(MM/DD/YYYY)
HR:View Yes No Yes Yes Yes No Default value
Unpublished is Null
Employee 360 Self
Appraisal
HR: Views Layer Yes Yes Yes Yes Yes Yes 300 pixels
Size
HR:Webapps Tips Yes Yes No No No No No
Test Mode
HR: Web Proxy No No No No No
Host
HR: Web Proxy No No No No No
Port
HR: Worker No Yes Yes Yes Yes Yes Employee
 Appraisals Menu Appraisals
Menu
Limit By Persons Yes Yes Yes Yes Yes No No
Organization
OAB:Self Yes Yes Yes Yes Yes No Self
Registered User Registered
Responsibility Employee
Default
responsibility
OAB:User to Yes Yes Yes Yes Yes No Null
Organization Link
OAB:User to Yes Yes Yes Yes Yes No Null
Payroll Link
PAY: Display Reset Yes Yes Yes Yes Yes No No
Years in Payroll
PAY: Generate Yes Yes Yes Yes Yes
Periods for Tax
Year
PER:Automatic Yes No No No Yes
Save
PER:Navigation Yes No No No Yes
Personalize Self- Yes Yes Yes Yes Yes No No
Service Defn
PO: Services V No No No Yes No No
Procurement
Enabled
Talent Management Yes No No No Yes Yes NA
Source Type

Profile Options

AME:Installed

Indicates whether Oracle Approvals Management is installed.

AuditTrail:Activate

When you enter or update data in your forms, you change the database tables
underlying the forms you see and use.

AuditTrail tracks which rows in a database table were updated at what time and which
user was logged in using the form(s).
You can turn AuditTrail on or off (Yes or No). The default setting is No. You must
set this option to Yes before you can audit any Oracle Applications table.

BEN:BEN HOURLY ANNUALIZATION FACTOR

If you want to use the Hourly activity reference period for Compensation Workbench
plans, enter a value for this user profile option to determine how to convert an hourly
rate to an annual rate, and vice versa. The default is 2080 hours (8 hours * 5 days * 52
weeks).

BEN:Benefits Preferred Currency

Set this profile option for Self-Service Compensation Workbench to control the
preferred currency in which a manager views and enters budget and worksheet
distributions. Actual amounts are paid in the currency of the Compensation
Workbench plan, not the preferred currency.

BEN:Compensation Manager

Set this profile option to Yes to give access to features in the Compensation
Workbench that are available only to Compensation Managers.

BEN:Comp Objects Display Name Basis

Use this profile option to determine whether compensation object names display in
various application windows (both in the professional and Self-Service user
interfaces) based on the user's session date or the life event occurred on date.

BEN: Cross Business Group for Plan Design Copy

Set this profile option to 'N' to restrict a user from copying plan design data between
business groups through the Plan Design Copy function. The profile option defaults to
'Y.' If you set the value to 'N,' the user will only be able to export a plan design or
copy the plan design within the business group attached to their responsibility.

Ben: CWB Approval Mode

Use this profile option to determine CWB Approval behavior. If you set the value to
'Y,' then CWB Approval Mode allows you to enforce the submission and approval of
all lower-level manager worksheets before higher-level managers may submit their
worksheets for approval. The default approval mode allows the submission of a
worksheet by a higher-level manager at any time regardless of the status of the lower-
level manager worksheets.

BEN: CWB History Type Display

Set this profile option to Extended Stock Option History for use with the Employee
Stock Options Total Position Report. If you load stock history from a third party
administrator into Oracle HRMS, you can use the Grant Detail Report Style of the
Total Position Report to view details about grants held by individual employees.
BEN: Designation No Change

This profile option determines the contents of the Dependent Eligibility Audit log.
When set to No (the default value) the audit log returns information only for
dependents with eligibility changes. When set to Yes, the audit log returns all
dependents, even if they have no eligibility change.

BEN:Eligible Profile Rule

This profile option enables you to configure how FastFormula rules are evaluated in
an eligibility profile. It is set to AND by default, meaning that a participant must
satisfy all the rules you attach to an eligibility profile. If you set the user profile option
to OR, the participant need only satisfy one of the rules.

BEN:Enable Absence Plans Functionality

Set this profile option to Yes for the users or responsibilities who will enter absences
for absence benefit plans, if you want them to run the Participation Process to process
the absence life events. This displays the Enroll Absences button on the Absence
Detail window.

BEN:Enable Quartile in Grade Life Event

Use this profile option to determine whether the system triggers the Quartile in Grade
Life Event when a change in a person's grade, salary basis, or salary moves them into
a new quartile in grade. These conditions trigger the Quartile in Grade life event if the
BEN:Enable Quartile in Grade Life Event user profile option is set to Yes. If you set
this profile option to No, the system never creates a Quartile in Grade potential life
event.

BEN:Imputed Income Post Tax Deduction

Set this profile option to Y to deduct any after tax employee contributions from the
imputed income total for a benefits plan subject to imputed income. If you leave this
profile set to N (the default) the application assumes that the employer pays 100% of
the given benefit.

BEN:Max Extract Line Size

Use this profile option to set the maximum length of a record generated by the Extract
Write Process for compensation and benefits system extracts.

BEN:VAPRO Rule

This profile option enables you to configure how FastFormula rules are evaluated in a
variable rate profile. It is set to AND by default, meaning that a participant must
satisfy all the rules you attach to a variable rate profile. If you set the user profile
option to OR, the participant need only satisfy one of the rules.

DateTrack:Date Security
Controls the way users can change their effective date:
o All (users can change to any date)
o Past (users can change to dates in the past only)
o Present (users cannot change their effective date)
o Future (users can change to dates in the future only)

The meaning of Past and Future here is with respect to the user's login date, which is
usually today's date, but may be set to another value by the DateTrack:Login Date
profile option.

DateTrack:Enabled

Set to Yes at Application level for Oracle HRMS.

DateTrack:Login Date (YYYY/MM/DD)

Normally a user logs onto the system with an effective date of today's date. Use this
profile option to change a user's default date to another date. This profile option works
in conjunction with DateTrack:Date Security. For example, if a user has
DateTrack:Date Security set to Future and DateTrack:Login Date set to 1900/01/01,
they can change their effective date to any date after January 1 1900, but not before.

DateTrack:Reminder

Determines whether the Decision window appears when you open a window in which
you can enter, update, or delete datetracked information. Notice that the Decision
window never appears on windows where you can query datetracked information but
not update it. There are three possible values:
o Always (the window always appears)
o Never (the window never appears)
o Not Today (the window appears only if the effective date is not the
system date)

Disable Self-Service Personalizations

If this profile option is set to Yes, any personalizations created for self-service
functions using the Personalization Framework will not be applied. Only the original
definition of each self-service page will be displayed.

This profile option is used in SSHR.

Enable Security Groups

Controls whether you use multiple security groups. There are three possible values:
o No - If using standard security
o Y - If using multiple security groups
o Hosted - Reserved for use by VPD Hosting implementations

Change the default to Yes at application level only if your enterprise is implementing
a Security Groups Enabled system (multiple security groups). If you change the
default to Yes, you must run the Enable Multiple Security Groups process. See:
Security Models in Oracle Applications Help.
 Attention: Once you have changed to Security Groups Enabled Security you
cannot revert to the Standard Security model.
Note: Non HRMS applications do not support multiple security groups in Release
11i.

Flexfields:Open Descr Window

This profile option determines whether a descriptive flexfield window automatically

opens when you navigate to the field.

Set to Yes if you want the flexfield to pop open automatically. If this option is set to
No, you can open the flexfield by choosing Edit Field from the Edit menu or pressing
CTRL+L.

The default is Yes.

Flexfields:Open Key Window

This profile option determines whether a key flexfield window automatically opens
when you navigate to the field.

Set to Yes if you want the flexfield to pop open automatically. If the option is set to
No, you can open the flexfield by choosing Edit Field from the Edit menu or pressing
CTRL+L.

The default is Yes.

Help Localization Code

Controls which set of help files are linked to each responsibility. If you accept the
default, then the set of help files for Global HRMS will be associated with the
responsibility. However, if you want to specify a legislative or vertical variant of
HRMS you must set the Help Localization Code as follows:
o AU for Australia HRMS Help
o BE for Belgian HR Help
o CA for Canadian HRMS Help
o CN for Chinese HRMS Help
o DE for German HRMS Help
o GCC for Gulf Cooperative Council region (including Saudi Arabia)
HR Help
o FD for US Federal HR Help
o FR for French HR Help
o HK for Hong Kong HR Help
o IE for Irish HRMS Help
o IT for Italian HR Help
o JP for Japanese HRMS Help
o NL for Netherlands HR Help
o NZ for New Zealand HRMS Help
 o SG for Singapore HRMS Help
o UK for UK HRMS Help
o US for US HRMS Help
o ZA for South African HR Help

These entries must be in upper case.

HR: Absence Duration Auto Overwrite

Controls whether the absence duration formula automatically recalculates the duration
of an absence when the date or time of the absence is changed. Set to Yes if you have
created an absence duration formula (or one is supplied by your localization team)
and you want absence durations to be recalculated automatically.

HR: Absence View Layout

Enables a manager to see the Detail Summary View in a Form or Tabular Format.

This User Profile Option is used in SSHR.

HR: Actions - Display Others

Controls whether the Other Available Actions region is displayed on the Actions page
when the user has preselected a different action.

This User Profile Option is used in SSHR.

HR: Actions - Validation

Controls the point at which the application runs validation checks for Pending
Workflow transactions within SSHR. The validation can be carried out using one of
the following options:
o All actions are validated
o Only the preselected action is validated. The other actions are validated
after selection.
o All actions are validated after selection

This User Profile Option is used in SSHR.

HR:Allow Approver Updates to Self Service Actions

This profile option will allow an approver to make updates to actions in Self Service.

HR:Allow Concurrent Self Service Actions

Set this profile option to Yes to allow multiple simultaneous self-service actions.

HR:Allow Processing of Ineligible Self Service Actions

If this is set to Yes managers will be able to process ineligible self service actions.
They may wish to do this if the action will become eligible by its effective date.
 Note: This option depends on also enabling the profile option HR:Allow Use
of Eligibility for Self Service Actions in order to display ineligible actions in
the first instance.

HR:Allow Use of Eligibility for Self Service Actions

If this profile option is set to yes, the Eligibility column will be displayed on the
Actions page and all eligible and ineligible actions are displayed. The Eligibility
column will distinguish between them.

If it is set to No, the default, only eligible actions are displayed and the Eligibility
column will not be displayed.

 Note: Managers will not be able to process ineligible actions unless the profile
option HR:Allow Processing of Ineligible Self Service Actions is also set to
Yes.

HR:Applications View Layout

Enables a manager to see the Detail Summary View in a Form or Tabular Format.

This User Profile Option is used in SSHR.

HR: Appraisal Template LOV

This profile option is used in Appraisal V3.4 where you can configure the Appraisal
Template field to be an LOV or a poplist. Valid values are Yes, which will display the
field as an LOV, and No, the default, which will display the field as a poplist.

HR: Appraisee Can Add Participants

Use this profile option to control whether appraisees can add participants in an
Appraisal process. The default value of Yes enables appraisees to add participants. If
you set it to No, appraisees cannot add participants.

HR: Authoria Integration Enabled

If you are using context-sensitive links from a button on the Oracle toolbar to the third
party information product Authoria HR, set this profile option to Yes to enable the
integration, or No to disable the integration. If you set this option to No, the 'Info
Online' toolbar button does not link to Authoria HR from the applicable windows, and
hyperlinks do not appear in the applicable self-service pages.

HR: Authoria UK URL

If you are using context-sensitive links from a button on the Oracle toolbar to the third
party information product Authoria HR, set this profile option to the URL of the
Authoria HR engine serving UK-related content.
HR: Authoria US URL

If you are using context-sensitive links from a button on the Oracle toolbar to the third
party information product Authoria HR, set this profile option to the URL of the
Authoria HR engine serving US-related content.

HR: Auto Apply Collective Agreement Entitlements

This profile option enables you to control whether the values calculated for a
collective agreement during the entitlement evaluation process are applied
automatically to an employee. For each entitlement item, the most beneficial value
that the employee is entitled to is applied. Instances where the application cannot
automatically establish the most beneficial value are noted in the log file and you can
manually make a selection using the Collective Agreement Entitlements window.

HR: Auto Evaluate Collective Agreement Entitlements

This profile option enables you to control whether the entitlement evaluation process
is run automatically when an employee is first placed on a collective agreement.

HR:Automatically Synchronize Single GL Company Cost Centers with HR

If you have set the HR: Generate Organizations from GL profile so that organizations
are automatically created in HR based on GL cost centers, then you can use this
profile to control whether the Synchronize Single GL Company Cost Centers with HR
concurrent program is automatically run following the creation of a new GL account
code combination.

HR: Base Salary Required

When you set this profile option to Yes, if a person's assignment has a salary basis
assigned but no pay proposal, the Description and Salary fields will be mandatory.
The user will be forced to enter values for these fields.

HR:Business Group

This profile option determines the business group linked to a responsibility. The Setup
Business Group is defaulted at Site level.

If you use Standard HRMS security this option is automatically set up when you enter
the HR: Security Profile profile option, except in cases where you are using a global
security profile (that is, a security profile that does not specify a business group). In
this case, you must specifically set up this option for each responsibility.

If you use Security Groups Enabled security, this option is not user-configurable. The
business group is determined when you create a security profile assignment using the
Assign Security Profile window.

HR: Cancel Application

This profile option enables you to delete an applicant's record that has been entered in
error. The default value is set to Null, this is interpreted as No and the function will
not work.

HR: Check Entitlement Cache

This profile option is supplied primarily for Oracle Development or Third Party
Suppliers to use. It currently has no impact on delivered functionality.

This profile option enables you to control whether the entitlement evaluation process
first looks to see if a value for a particular entitlement exists in the cache before re-
evaluating.

HR: Collective Agreement Logging

This profile option enables you to control whether the log file generated during the
entitlement evaluation or entitlement population processes shows high or low detail.
This profile only affects the processed that run from the Entitlement Results window,
The log generated when you run the Collective Agreement Entitlement Evaluation
process from the Submit Requests window always displays high detail and is not
affected by this profile option.

HR:Contingent Worker Manager Actions Menu

This profile option controls which Manager Actions menu SSHR displays for
managers who are also contingent workers. If you create a custom Manager Actions
menu for contingent workers, you must change this profile option to point to your
custom menu.

HR:Contingent Worker Personal Actions Menu

This profile option controls which Personal Actions menu SSHR displays for users
who are also contingent workers. If you create a custom Personal Actions menu for
contingent workers, you must change this profile option to point to your custom
menu.

HR: Copy Period Details for Budget

You use this user profile option for HRMS budgets. When you set the profile option
to Yes, the application copies all budget details (budget periods, budget sets, and
funding sources) to a new budget worksheet when the worksheet is a copy of an
existing budget version.

HR:Cross Business Group

This user profile option allows users of some HRMS windows to see certain
information for more than one business group. If you set this option to Yes, it:
o Enables users to select benchmark jobs from other business groups
o Checks for the uniqueness of job names across all business groups and
issues a warning if you attempt to enter a non-unique name
 o Enforces that there can only be one master job group
o Enables users to create global competencies and rating scales
o Controls whether users can select people from other business groups in
the following fields in HRMS windows:
 Absence: authorizing person, replacement person
 Applicant Assignment: recruiter, supervisor, referred by
 Assignment: supervisor
 Organization Manager Relationship: manager - also controls
whether organizations from other business groups are available.
 Events: event participants, internal contact person
 Employee review: reviewers
 Requisitions and Vacancies: requisition raised by, recruiter
 Recruitment Activity: authorized by, internal contact
 Termination: accepted by

This profile option also controls the filtering of HRMS secure views. If you set this
profile option to Yes, secure views display data across all business groups. If you set
this profile option to No, the views filter data by the business group of the current
security profile.
 Note: If you have built custom code that references HRMS secure views, the
setting of the HR: Cross Business Group profile option may affect the
functionality of your code.

Set to Yes if users need to see this information across all business groups. Set to No if
users only work with the information defined for one business group. The default is
No.

HR: CWK in Head Count Reports

This profile option determines whether contingent workers are included in head count
reports.

HR: Data Exchange Directory

This profile option is used by Data Uploader and other areas of the system which need
to read or import files. Set this profile to the full path for a directory accessible to the
Oracle database. Files stored in this directory can then be accessed by Oracle HRMS.

HR: Data Migrator Business Group Lockout

This profile option is for a future release.

HR:Data Pump Action Parameter Group

Data pump may now be configured using action parameter groups instead of the
default action parameters. This configuration enables data pump configuration to be
separate to that of payroll processes that share action parameters (e.g. the THREADS
action parameter) with Data Pump. You can use the HR:Data Pump Action Parameter
Group profile option to specify the default action parameter group to use for Data
Pump action parameters. HRMS also provides an extra concurrent program parameter
to enable the action parameter group to be changed for the Data Pump run.

The default value for this profile option is Null and it is treated as Null in the code
(the default action parameter group).

HR:Default Assignment Costing

Set this profile option to Yes to enable default costing for position assignments. For
position control budgets, the default value is the proportional value for the budget.
You can write a FastFormula to override the budget value with other costing segments
and proportions.

HR:Default Check/Cheque Number Method

Use this profile option to set the automatic check/cheque number process. You can set
this profile with the Organization Payment Level value to enable automatic
check/cheque numbering. This profile option is for US and Canadian Payroll only.

HR: Default Correspondence Language

Specifies a default language for the Correspondence Language field.

This profile option is for users of the Italian legislation only.

HR: Default Full Name Format

Controls the default value for the full name format.

This profile option is for users of the Dutch legislation only.

HR: Default Nationality

Defines the default nationality for a user. When a new person is entered in the People
window, the nationality entered here is automatically displayed in the Nationality
field.

HR: Defer Update After Approval

Defers save of SSHR transactions after the final approval. The transaction is saved
automatically when the Workflow Background Proces runs.

This applies to Self Service.

HR: Disable Ethnicity Tab

Enables you to disable the ethnicity tab in the People window.

This profile option is for users of the Dutch legislation only.

HR:Display Competencies

Controls the display of competencies in an Advanced Search. It is used to control the

display of skill categories in:
o Apply for a Job
o Enroll in a Class

This User Profile Option is used in SSHR.

HR:Display Brief Person Name

By default this profile option is set to Brief Name, which means that on the Enter
Process pages, employee names are displayed in brief format. If you prefer to see the
full employee name, set this profile option to Full Name.

HR: Display Position Hierarchy

If set to Yes position hierarchy will be used in the HGrid on the Enter Process page in
SSHR. By default the HGrid uses supervisor hierarchy.

HR: Employment View Layout

Enables a manager to see the Detail Summary View in a Form or Tabular Format.

This User Profile Option is used in SSHR.

HR:Enable Bank Branch Validation

Set this profile option to Yes to turn the Sort Code validation on and off. Sort Code
will only appear for territories, for example GB, where branch code validation is
supported. You disable the validation if you don't set this profile option or set it to N.
 Note: Note: As this profile option is a global profile option, you should take
care in a multi-territory Oracle HRMS implementation not to set it on with too
wide a scope.

HR: Enable DTW4 defaulting

This profile option is for use by North American customers who use Vertex geocodes
data to validate US and Canadian addresses. It enables or disables the defaulting of
DTW4 employee tax data when an employee primary address or work address is
changed. For example, set this option to No to prevent DTW4 data from being
defaulted when an employee address is changed to an overseas address.

The default is Yes. This option can be set at site level only.

HR:Enable Multiple Assignments in SSHR

This profile option controls whether a manager can view and update multiple
assignments for an employee in SSHR. If the profile option is set to Yes, all the
assignments of a person will be displayed on the HGrid on the Enter Process page.
Otherwise, only primary assignments will be displayed.

This profile option is used in SSHR.

HR: Enable Web ADI Integration

This profile option controls the functionality of the Data Export button on the Oracle
HRMS toolbar. Set this profile option to Yes at Site level to enable integration with
Web ADI, so that when a user chooses the Data Export button, the download process
uses Web ADI. Set to No to use Application Data Exchange (ADE).

The default is No.

HR: Enforce Costing Mandatory Segment Check at Data Entry

Set this profile option to Yes to specify that users must enter a value for a mandatory
costing segment at each costing level where it is qualified.

HR: Execute Legislative Check Formula within Run

Determines whether the legislation-specific check is performed during a payroll run.

HR: Expand Role of Contingent Worker

This profile option enables you to select contingent workers to perform many of the
roles fulfilled by employees. For example, if you set the profile option to Yes you can
select a contingent worker to be a supervisor in the Assignment window and an
authorizer in the Absence window.

You are now able to select a contingent worker to fulfill the following roles:

o Supervisor
o Recruiter
o Interviewer
o Cost center manager
o Reviewer
o Event attendee
o Termination authority
o Manager

HR: Extension Agent

If you are using Info Online to allow users to access to information provider websites
from a button on the Oracle toolbar, use this profile option to launch dynamic content
via a web server different from the one specified by the Applications Servlet Agent.

HR: Extension Agent Client Timeout

If you are using Info Online to allow users to access information provider websites
from a button on the Oracle toolbar, this profile sets the maximum time in seconds
that the system waits to contact the web server mediating the connection to Authoria
HR.

You should not set this value unless asked to do so by Support.

HR: Extension Agent Enabled

If you are using Info Online to allow users to access information provider websites
from a button on the Oracle toolbar, this profile option controls whether or not the
feature is enabled for a user or group of users. Set to Yes to enable the feature and
display the Info Online button on the Oracle toolbar. Set to No to disable the feature
and hide the button.

This is similar to the way that Applications Help Web Agent acts as an override to the
default.

HR: FastFormula Debug Level

Enables debugging information to be output from the FastFormula compiler and

execution engine.

HR: Free text school name allowed in Self Service

If this profile option is set to No, the user will not be able to enter text freely for the
school name. Instead their entry will be restricted to a list of values. If the profile
option is set to Yes they can enter free text, or choose from the list of values.

HR:French HRMS check mandatory payroll assignment attributes exist

This profile option enables you to control, where your business group is defined as
French, whether the mandatory checks for establishment, contract and employee
category attribution are performed on payroll assignments.

HR: GL Cost Center Org Classifications

Used in conjunction with the HR: GL Cost Center Synchronization Options profile
this profile option defines which organization classifications are created when you
synchronize your GL cost centers with your organizations in HRMS. It has the
following settings:
o None
o Company Cost Centers
o HR Organizations and Company Cost Centers

HR: GL Cost Center Synchronization Options

This profile option enables you to control how GL cost centers are synchronized with
organizations in HRMS. It must be used in conjunction with the HR: GL Cost Center
Org Classifications profile option and has the following settings:
 o Synchronize only: GL cost centers are only synchronized with
matching organizations that already exist. Organizations are matched
using the company valueset, company code, cost center valueset, and
cost center code. When using this setting the HR: GL Cost Center Org
Classifications profile option should be set to None.
o Synchronize and add missing classifications: GL cost centers are
synchronized with matching organizations that already exist.
Organizations are matched using either the company valueset,
company code, cost center valueset, and cost center code or the derived
organization name. The derived organization name is based on the
settings of the HR: GL Organization Name Format profile option.
Where it finds a match it creates the organization classifications
specified in the HR: GL Cost Center Org Classifications profile option,
if they do not already exist, and synchronizes the organization with the
appropriate GL cost center. You cannot set the HR: GL Cost Center
Org Classifications profile option to None if you use this setting.
o Synchronize and add missing classifications and organizations: GL
cost centers are synchronized with matching organizations in the same
way as the previous setting (Synchronize and add missing
classifications). In addition, where no matching organization is found,
a new one is created with the classifications specified in the HR: GL
Cost Center Org Classifications profile option and then synchronized.
You cannot set the HR: GL Cost Center Org Classifications profile
option to None if you use this setting.

HR: GL Organization Name Format

This profile option enables you to define the name format for organizations created
automatically in HRMS based on a GL cost center.

HR:Global Competence Flex Structure

Defines the competence key flexfield structure to be used when creating global
competencies. If you do not have a value in this field then you will not be able to
create global competencies.

HR:Grade Key Flex-Identify 1st and 2nd Segments

These options are used to control which two segments of the key flexfields appear in
Person Search.

This profile option is used in SSHR.

HR: HR/Payroll Representative Source

SSHR offers three methods for determining an organization's default payroll

representative:
o From Payroll (Further Payroll Information).
o From GRE (Organization Information).
o From custom (PL/SQL) code.
This profile option is used in SSHR.

HR: Info Online: Open in New Window

If you are using Info Online to allow users to access information provider websites
from a button on the Oracle HRMS toolbar, this profile option controls whether the
results are displayed in a separate browser window each time the user follows a link.
Set to Yes to open a new window for each link followed; set to No to use the same
window for each link.

HR: Info Online: RIA Password

If you are using Info Online to allow users to access the third party information
product RIA from a button on the Oracle toolbar, this profile option controls the
single sign-on capability between Oracle and RIA. Enter a valid password at user
level.
 Note: If you change your password on PCP then you must also update this
user profile option.

HR: Info Online: RIA Username

If you are using Info Online to allow users to access the third party information
product RIA from a button on the Oracle toolbar, this profile option controls the
single sign-on capability between Oracle and RIA. Enter a valid username at user
level.

HR: Info Online Toolbar Icon

If you are using Info Online to allow users to access information provider websites
from a button on the Oracle toolbar, you can optionally use this profile option to
identify an alternative icon for the Info Online toolbar button.

The image file should be in GIF format with the following attributes:

o Size: 18x18 pixels

o Transparent background colour RGB:192,192,192 (grey)
o 216 colour depth

Place the file in the virtual directory (relative to the web server used to start forms):

/OA_JAVA/oracle/apps/media

In most installations this would be the directory:

$JAVA_TOP/oracle/apps/media.

HR: Info Online: Use Field Context

If you are using Info Online to allow users to access information provider websites
from a button on the Oracle toolbar, this profile option narrows the search using
predefined contexts associated with your current field and window.

Set to Yes to use the predefined contexts to narrow the search; set to No to display a
list of all predefined options that are available from the selected window.

HR:Informal Name Format

Use this profile option to define the way a persona??s name appears in your workflow
notifications. If you do not set the HR: Informal Name Format profile option, the
application uses the default name structure.

Use the following values:

o $FI - First Name

o $MI - Middle Name
o $LA - Last Name
o $PR - Prefix
o $SU - Suffix
o $TI - Title
o $FU - Full Name
o $KN - Known As
o $IF - Initial First
o $IM - Initial Middle

HR:Job Key Flex-Identify 1st and 2nd Segments

These options are used to control which two segments of the key flexfields appear in
Person Search.

This profile option is used in SSHR.

HR: Job Level

The job level options are used to determine the seniority of a person's job. You can set
a default for the job level at Site, Application and Responsibility level.

HR:Local Nationality

Use this profile to set a value for nationality. This profile option is for users of the
Saudi Arabia legislation only.

As a System Administrator, you must set a value for HR: Local Nationality Profile to
identify if your employees are Saudi nationals or not. Set the value for the profile
before you run payroll. If you do not set the profile value, then the payroll run will not
occur and will display an error message.

HR:Manage Self Service Actions When Future-Dated Changes Exist

If you have set the profile option HR:Allow Concurrent Self Service Actions to Yes,
this profile option allows you to control potential data conflicts when future-dated
changes exist.

The default setting is Stop with an Error. This will force the user to choose an
effective date subsequent to any future-dated change.

Change this to Allow Approval (Notify HR Rep) to allow the user to select a date
prior to any future-dated changes. After final approval the transaction will be
forwarded to an HR Representative for review and manual entry into the database.

 Attention: If you are setting this profile option to Allow Approval, and you
have enabled HR:Allow Approver Updates to Self Service Actions, Oracle
recommends that you also enable HR:Refresh Self Service Actions with Data
from Intervening Actions.

HR:Manager Actions Menu

Controls which actions menu is displayed for managers within SSHR. If you create a
custom Manager Actions menu, you must change this profile option to point to your
custom menu.

This profile option is used in SSHR.

HR: Mask Characters

Use this profile option to set the number of characters or digits to display in numbers
such as bank account or credit card numbers. Enter a positive number of digits to
display from the back (for example, xxxx345) or a negative number of digits to
display from the front (for example, 123xxxx).

HR: Metalink Integration Application

Use this profile option to select the first MetaLink page that appears when you choose
the Info Online toolbar button in an HRMS window. You can select a page for a
specific application (for example, Human Resources or Payroll), or you can add your
own choice of pages to the list using the HR MetaLink Application lookup.

HR: Metalink Integration Enabled

Set this profile option to Yes to enable links from Oracle HRMS windows to
MetaLink via the Info Online toolbar button. Set to No to disable the links.

HR:Monitor Balance Retrieval

This profile enables the Monitor Balance Retrieval Debug Tool, which allows you
identify database items associated with the values held in the latest balance tables, in
order to reference them in the formula called by the payroll run. Set to Yes to enable
monitoring, or No to disable monitoring.
HR: NI Unique Error or Warning

Enables you to change the default warning to an error message.

If you want to warn users that the national identifier they have entered already exists,
leave the default as warning. If you want to prevent a user entering the same national
identifier more than once, you can change the message to an error. This stops the user
entering the same national identifier.

HR: National Identifier Validation

Enables you to define the validation that is used for a national identifier. There are
three possible values:
o Error on Fail (default value). If a user enters an invalid national
identifier, an error message is displayed and the user cannot save the
national identifier until they have entered it in the correct format.
o Warning on Fail. If a user enters an invalid national identifier, a
warning is displayed, but the user can save the national identifier.
o No Validation. A user can enter and save the national identifier in any
format. No validation is performed and no message is displayed.

HR:Non-Updateable Element Set

Select a customization element set to define the element entry values that are view-
only on the Element Entries window. Typically you use this user profile option to
prevent updates to elements that are maintained using legislation-specific windows.

HR: Online Tax Forms Update Method

SSHR supports multiple assignments per person, and keeps tax information per
assignment. Since a person can file only one withholding form, however, SSHR offers
three options to handle multiple assignments:
o Primary. Updates primary assignments only.
o All (default value). Updates all assignments.
o None. Disables self-service updates.

This profile option is used in SSHR.

HR: OAB New Benefits Model

Enables you to set up whether you are using the new benefits model, that is, Standard
or Advanced Benefits. Enter Yes, if you are using the new benefits model. Enter No,
if you are using the compensation and benefit models from previous releases.

HR: Override Grade Defaults

Controls whether the end user can override the defaults in the list of values for the
grade. If the profile option is set to No, the user can only select grade values from the
defined list of values.
This User Profile Option is used in SSHR.

HR:Payroll Payments Self-Service Enable Multiple Assignments

This profile option is used by Payroll Payments Self-Service version 4. If it is set to

No, employees can only specify payroll payments for their primary payroll
assignment. If set to Yes, employees can specify payroll payments for additional
payroll assignments. The default is No.

This profile option is used in SSHR.

HR:Payroll Payments Self-Service Payments List Mode

If you set this profile option to Like, you can select the organization payment method
name on the basis of it being like an entry in the payments list configuration attribute
instead of an exact match. The setting of Like also enables you to perform an exact
match. The default of this profile option is null, which performs an exact match.

HR: Performance View Layout

Enables a manager to see the Detail Summary View in a Form or Tabular Format.

This profile option is used in SSHR.

HR:Personal Actions Menu

Controls which actions menu is displayed for users within SSHR. If you create a
custom Personal Actions menu, you must change this profile option to point to your
custom menu.

This profile option is used in SSHR.

HR:Position Key Flex-Identify 1st and 2nd Segments

These options are used to control which two segments of the key flexfields appear in
Person Search.

This profile option is used in SSHR.

HR: Propagate Data Changes

You use this profile option to control the synchronization of your person records
where you have multiple records for one person, for example if a person has local
records in two different countries

If you want changes made in one business group to be propagated throughout all
business groups, then set this profile option to Yes.

 Note: You can only propagate changes to business groups in which your
security profile allows you to make updates.
HR:Purge Element Entry Permission

Controls whether users can purge element entries (irrespective of whether those
entries have been processed by a payroll run). It does not affect a user's ability to
perform datetracked deletions or updates. The possible values are:
 All (the user can purge all element entries)
 Information (the user can purge only informational (non-payment) element
entries)
 None (the user cannot purge any element entries)

Note: If you have installed a third party payroll interface, you cannot purge any
element entries attached to the interface. If you are using a setting of All or
Information, an error message to this effect appears when you attempt to purge an
element entry.

HR:Query Only Mode

Set to Yes to restrict access to view-only for all HR and Payroll forms on a menu.

You can set this profile for individual responsibilities or users, or at the site or
application level.

If you want to give query-only access to some forms and full access to other forms,
set the HR:Query Only Mode profile to No and use the parameter
QUERY_ONLY=YES at form function level to restrict access to individual forms.
Note: You can set the parameter QUERY_ONLY=YES for a form function that also
launches a task flow. In this case, specify two parameters in the Form Function
window:
QUERY_ONLY=YES

WORKFLOW_NAME="task flow name"

The entire task flow will be query-only, not just the first form.

For more information on Restricting Access to Query, see: Restricting Access to

Query-Only Mode in Oracle Applications Help.

HR:Refresh Self Service Actions with Data from Intervening Actions

This profile allows you to control the effect of concurrent actions. If this profile is set
to Yes, when a pending change is approved which affects the current transaction the
application will display a warning message listing changed attributes and the data will
be refreshed. If it is set to No, the default, the application will display a warning
message and the transaction will fail.

Oracle recommends that this profile option is set to Yes if HR: Allow Approver
Updates to Self Service Actions is also set to Yes.
  Note: Oracle recommends that you enable this option if you have set the
system profile HR:Manage Self Service Actions When Future-Dated Changes
Exist to Allow Approval (Notify HR Rep). Otherwise you should disable this
option.

HR: Restrict Letter by Vacancy or Event

This profile serves both HR and OTA letter requests. It enables you to generate
separate letter requests for each event (OTA) and for each vacancy (HR).

If you set the profile to Yes, it displays the Vacancy Name field on the Request Letter
window. Choosing a value in this field restricts the letter generation to applicants
associated with the vacancy you choose in the Vacancy Name field.

HR:Restrict Transactions across Legislations in SSHR

If the HR:Cross Business Group profile is set to Yes, this profile can prevent SSHR
managers from carrying out transactions on employees (within their supervisor
hierarchy) who are from different legislations.

HR: RIA Integration Enabled

Set this profile option to Yes to enable links from Oracle HRMS windows to the web
pages of third party information provider RIA via the 'Info Online' toolbar button. Set
to No to disable the links.

HR:Run BENMNGLE When Processing a Self Service Action

In order to ensure that the list of eligible actions and sub-actions is up to date, you
must periodically run the Participation Batch Process (Run Benefits Manage Life
Events Process) for that individual. This can be set to run automatically every time a
manager initiates an action by setting the profile option, HR:Run BENMNGLE When
Processing a Self Service Action, to Yes.

HR: Salary View Layout

Enables a manager to see the Detail Summary View in a Form or Tabular Format.

This User Profile Option is used in SSHR.

HR: Security Profile

Restricts access to the organization, positions and payrolls defined in the security
profile. This option is predefined at Site Level with the view-all security profile
created for the Setup Business Group.

If you use Standard HRMS security you must set up the HR: Security Profile profile
option for each responsibility.
If you use Security Groups Enabled security you must not set up the HR: Security
Profile profile option. This is set up automatically when you assign security profiles
using the Assign Security Profile window. You must only change the HR: Security
Profile option by assigning a different security profile to a responsibility using the
Assign Security Profile window.

HR: Self Service HR Licensed

Controls whether Self-Service HRMS (SSHR) is available. If the customer has

obtained a license for SSHR, they must set this profile option to Yes at the site level.

This profile option is used in SSHR.

HR:Self Service New Hire Default Values

Specifies whether values for the new person record should be defaulted or not.

For the New Hire function, if the profile is set to Yes, then the following values are
defaulted based on the primary assignment, as of the system date, of the person
logged in:

o Organization
o GRE (if US)
o Payroll
o Salary Basis

The supervisor for the new person defaults to the person logged in. For both New Hire
and Applicant Hire, this profile also controls whih person type is defaulted.
o If the profile is set to No and there is only one person type available,
then this person type is defaulted. If there is more than one available
then the field remains blank and you can select a value.
o If the profile is set to Yes and there is only one person type available,
then this person type is defaulted. If there is more than one available,
then the field displays the person type set as the default for the system
person type of Employee.

This profile is used in SSHR.

HR:Self-Service Save for Later

This profile options allows the Save for Later button to be displayed on all transaction
pages in Self Service. Set it to No to disable this feature.

HR: Subrogation

Use this profile option to set a value for subrogation. This profile option is for users of
the French legislation only.

HR: Training View Layout

Enables a manager to see the Detail Summary View in a Form or Tabular Format.

This profile option is used in SSHR.

HR: Use Fast Formula Based PTO Accruals

This user profile option is disabled.

HR: Use Global Applicant Numbering

Enables the Global sequence for applicant numbering generation process. This
sequence is shared among all business groups.

To set this profile option, you run the process "Change automatic person number
generation to global sequencing". You cannot set this option in the System Profile
Values window.

HR: Use Global Contingent Worker Numbering

Enables the Global sequence for contingent worker numbering generation process.
This sequence is shared among all business groups.

To set this profile option, you run the process "Change automatic person number
generation to global sequencing". You cannot set this option in the System Profile
Values window.

HR: Use Global Employee Numbering

Enables the Global sequence for employee numbering generation process. This
sequence is shared among all business groups.

To set this profile option, you run the process "Change automatic person number
generation to global sequencing". You cannot set this option in the System Profile
Values window.

HR:Use Grade Defaults

This profile option allows you to restrict the list of values for the grade to include only
those values permitted by the parent organization, job, or position.

This Profile Option is used in SSHR.

HR:Use Standard Attachments

Disables the facility to attach short text comments to records. Enables the attachment
of multiple items of various types including OLE objects, Web pages, images, and
word processed documents.

HR:User Type
Limits field access on windows shared between Oracle Human Resources and Oracle
Payroll. If you do not use Oracle Payroll, it must be set to HR User for all
responsibilities.
 Note: You must set this profile option at responsibility level.

If you do use Oracle Payroll, you can give each responsibility one of the following
user types, depending on the work role of the holders of the responsibility:
o HR User
o HR with Payroll User
o Payroll User

HR: Use Title in Person's full name

Enables you to remove title from a person's full name so that it does not appear in
person search lists, such as the Find window on the Person window.

This user profile option is only effective when you insert new records or update
existing records. To remove title from existing records without updating them you
should run the Remove Title from Person's Full Name concurrent process.

HR: View Payslip From Date for WEB

Limits the number of pay periods an employee can view.

This profile option is used in SSHR.

HR: Views Layer Size

Enables you to set the width of the Employee Name and Employee Number floating
layer to the longest name and number you have.

This profile option is used in SSHR.

HR:View Unpublished Employee 360 Degree Self Appraisal

Enables a manager to view their employee's unpublished 360 Degree self appraisals.
Set the profile option to Yes to view an employee's unpublished 360 Degree self
appraisals. The default value is Null.

This profile option is used in SSHR.

HR:Webapps Tips Test Mode

Forces all tip icons in SSHR to be displayed whether tip text is defined or not.

This User Profile Option is used in SSHR.

HR: Web Proxy Host

This option is used as part of the Knowledge Management which allows the Proxy
Host to be used when accessing an external site.

HR: Web Proxy Port

This option is used as part of the Knowledge Management which allows the Proxy
Port to be used when accessing an external site.

HR: Worker Appraisals Menu

This profile option determines the values that are displayed in the Create poplist in the
Worker Appraisals page. The default value is Employee Appraisals Menu.

Limit by Persons Organization

Set this profile option to Y to limit the Compensation Objects selected by the
Participation Process to only those linked to the employee's organization.

OAB:Self Registered User Responsibility

Identifies the responsibility to be granted to new users who successfully self-register

in SSHR using the New User Registration processes. This profile option is seeded at
site level with the seeded responsibility Self Registered Employee Default
Responsibility. You can set this profile at responsibility level if you have created
several responsibilities for different groups of users to use after initial registration.

This profile option is used in SSHR.

OAB:User to Organization Link

In the self-service New User Registration processes, links the responsibility you give
to new users to register on SSHR with the organization to which they belong.

This profile option is used in SSHR.

OAB:User to Payroll Link

In the self-service New User Registration processes, provides a default employee

payroll linked to the responsibility you give to new users to register on SSHR.

This profile option is used in SSHR.

PAY: Generate Periods for Tax Year

Since the lunar month has only 28 days, the yearly start date of a period would be
always less than the legislation specific start date. This profile option enables you to
reset the generated payroll period start date back to the legislation start date. You
should set the profile option to Yes to display Reset Years in the Payroll window. The
default value is No.
Personalize Self-Service Defn

This profile option enables or disables the global Personalize link and Personalize
Region link that appear on self-service functions from SSHR 4.0 and above.

This profile option is used in SSHR.

PO: Services Procurement Enabled

If you use Oracle Services Procurement to provide purchase order information for
contingent worker assignments, you must set this profile option to Yes.

Talent Management Source Type

This profile option points to the user lookup "PROFICIENCY_SOURCE". In the

Appraisals process, when Competency Final ratings are applied to the user's personal
competency profile, this profile option causes the rating value to be stored in the
PROFICIENCY_SOURCE column in the PER_COMPETENCE_ELEMENTS table.
.