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Keyboard shortcuts - Excel - Microsoft

Support / Excel / Excel 2003 Help and How-to / Startup and Settings / Accessibility / Keyboard Shortcuts

Keyboard shortcuts
Applies to: Microsoft Office Excel 2003

Some of the content in this topic may not be applicable to some languages.

Show All

To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.
NOTE If an action you use often does not have a shortcut key, you can record a

macro to create one.

KEYS FOR THE OFFICE INTERFACE

Display and use windows TO DO THIS
Sw itch to the next program. Sw itch to the previous program. Display the Window s Start menu. Close the selected w orkbook w indow . Restore the w indow size of the selected w orkbook w indow . Sw itch to the next pane in a w orksheet that has been split (Window menu, Split command).

PRESS
ALT+TAB ALT+SHIFT+TAB CTRL+ESC CTRL+W or CTRL+F4 CTRL+F5 F6
NOT E When the task pane is visible, F6 includes that pane w hen sw itching betw een panes.

Sw itch to the previous pane in a w orksheet that has been split.

SHIFT+F6
NOT E When the task pane is visible, SHIFT+F6 includes that pane w hen sw itching betw een panes.

When more than one w orkbook w indow is open, sw itch to the next w orkbook w indow . Sw itch to the previous w orkbook w indow . When a w orkbook w indow is not maximized, perform the Move command (on the Control menu for the w orkbook w indow ). Use the arrow keys to move the w indow , and w hen finished press ESC. When a w orkbook w indow is not maximized, perform the Size command (on the Control menu for the w orkbook w indow ). Use the arrow keys to resize the w indow , and w hen finished press ENTER. Minimize a w orkbook w indow to an icon. Maximize or restore the selected w orkbook w indow . Copy a picture of the screen to the Clipboard. Copy a picture of the selected w indow to the Clipboard.

CTRL+F6 CTRL+SHIFT+F6 CTRL+F7

CTRL+F8

CTRL+F9 CTRL+F10 PRTSCR ALT+PRINT SCREEN

Access and use smart tags TO DO THIS

Display the menu or message for a smart tag. If more than one smart tag is present, sw itch to the next smart tag and display its menu or message. Select the next item in a smart tag menu. Select the previous item in a smart tag menu. Perform the action for the selected item in a smart tag menu. Close the smart tag menu or message.

PRESS
ALT+SHIFT+F10

DOWN ARROW UP ARROW ENTER ESC

Tip

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You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer. If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Web site. On the Help menu, click Microsoft Office Online and search for "Microsoft Office Sounds." After you've installed the sound files, you need to select the Provide feedback with sound check box on the General tab of the Options dialog box (Tools menu). When you select (or clear) this check box, the setting affects all Office programs that support sound. Access and use task panes TO DO THIS
Move to a task pane from another pane in the program w indow . (You may need to press F6 more than once.)

PRESS
F6
NOTES

If pressing F6 doesn't display the task pane you w ant, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane. In a w orksheet that has been split (Window menu, Split command), F6 includes the split panes w hen sw itching betw een panes.

When a menu or toolbar is active, move to a task pane. (You may need to press CTRL+TAB more than once.) When a task pane is active, select the next or previous option in the task pane Display the full set of commands on the task pane menu Move among choices in a selected submenu; move among certain options in a group of options Open the selected menu, or perform the action assigned to the selected button Open a shortcut menu; open a drop-dow n menu for the selected gallery item When a menu or submenu is visible, select the first or last command on the menu or submenu Scroll up or dow n in the selected gallery list Move to the top or bottom of the selected gallery list

CTRL+TAB

TAB or SHIFT+TAB

CTRL+SPACEBAR

DOWN ARROW or UP ARROW

SPACEBAR or ENTER

SHIFT+F10

HOME or END

PAGE UP or PAGE DOWN CTRL+HOME or CTRL+END

Access and use menus and toolbars TO DO THIS

Select the menu bar, or close an open menu and submenu at the same time. When a toolbar is selected, select the next or previous button or menu on the toolbar. When a toolbar is selected, select the next or previous toolbar. Open the selected menu, or perform the action for the selected button or command. Display the shortcut menu for the selected item. Display the Control menu for the Excel w indow . When a menu or submenu is open, select the next or previous command.

PRESS
F10 or ALT TAB or SHIFT+TAB CTRL+TAB or CTRL+SHIFT+TAB ENTER SHIFT+F10 ALT+SPACEBAR DOWN ARROW or UP ARROW

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Select the menu to the left or right. When a submenu is open, sw itch betw een the main menu and the submenu. Select the first or last command on the menu or submenu. Close an open menu. When a submenu is open, close only the submenu. Display the full set of commands on a menu. Show or hide the Standard toolbar. LEFT ARROW or RIGHT ARROW HOME or END ESC CTRL+DOWN ARROW CTRL+7

NOTE You can select any menu command on the menu bar or on a

displayed toolbar with the keyboard. To select the menu bar, press ALT. Then to select a toolbar, press CTRL+TAB repeatedly until you select the toolbar you want. Press the underlined letter in the menu that contains the command you want. In the menu that appears, press the underlined letter in the command that you want. Resize and move toolbars and task panes 1. Press ALT to select the menu bar. 2. Press CTRL+TAB repeatedly to select the toolbar or task pane you want. 3. Do one of the following: Resize a toolbar 1. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu. 2. Select the Size command, and then press ENTER. 3. Use the arrow keys to resize the toolbar. Move a toolbar 1. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu. 2. Select the Move command, and then press ENTER. 3. Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW respectively when the toolbar is all the way to the left or right side. Resize a task pane 1. In the task pane, press CTRL+SPACE to display a menu of additional commands. 2. Use the DOWN ARROW key to select the Size command, and then press ENTER. 3. Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one pixel at a time. Move a task pane 1. In the task pane, press CTRL+SPACE to display a menu of additional commands. 2. Use the DOWN ARROW key to select the Move command, and then press ENTER. 3. Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time. 4. When you are finished moving or resizing, press ESC. Use dialog boxes TO DO THIS
Move to the next option or option group. Move to the previous option or option group.

PRESS
TAB SHIFT+TAB CTRL+TAB or

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Sw itch to the next tab in a dialog box.

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Sw itch to the next tab in a dialog box. Sw itch to the previous tab in a dialog box. Move betw een options in an open drop-dow n list, or betw een options in a group of options. Perform the action for the selected button, or select or clear the selected check box. Open the list if it is closed and move to that option in the list. CTRL+TAB or CTRL+PAGE DOWN CTRL+SHIFT+TAB or CTRL+PAGE UP Arrow keys SPACEBAR First letter of an option in a dropdow n list ALT+ the underlined letter in an option ALT+DOWN ARROW ENTER

Select an option, or select or clear a check box.

Open the selected drop-dow n list. Perform the action for the default command button in the dialog box (the button w ith the bold outline, often the OK button). Cancel the command and close the dialog box.

ESC

Use edit boxes within dialog boxes An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder. TO DO THIS
Move to the beginning of the entry. Move to the end of the entry. Move one character to the left or right. Move one w ord to the left. Move one w ord to the right. Select or unselect one character to the left. Select or unselect one character to the right. Select or unselect one w ord to the left. Select or unselect one w ord to the right. Select from the insertion point to the beginning of the entry. Select from the insertion point to the end of the entry.

PRESS
HOME END LEFT ARROW or RIGHT ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW SHIFT+LEFT ARROW SHIFT+RIGHT ARROW CTRL+SHIFT+LEFT ARROW CTRL+SHIFT+RIGHT ARROW SHIFT+HOME SHIFT+END

Use the Open, Save As, and Insert Picture dialog boxes The Open, Insert Picture, and Save As dialog boxes support standard dialog box keyboard shortcuts. (To view standard shortcuts for dialog boxes, refer to the Use Dialog Boxes and Use Edit Boxes Within Dialog Boxes sections in the main Keyboard Shortcuts topic.) These dialog boxes also support the shortcuts below. TO DO THIS
Go to the previous folder Up One Level open folder Search the Web Web search page Delete button: open the folder up one level above the

PRESS
ALT+1 ALT+2

button: close the dialog box and open your

ALT+3

button: delete the selected folder or file button: create a new folder

ALT+4 ALT+5 ALT+6 ALT+7 or ALT+L SHIFT+F10 TAB F4 or ALT+I

Create New Folder View s

button: sw itch among available folder view s

Tools button: show the Tools menu Display a shortcut menu for a selected item such as a folder or file Move betw een options or areas in the dialog box Open the Look in list

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Open the Look in list Refresh the file list

Keyboard shortcuts - Excel - Microsoft F4 or ALT+I

F5

Use the Help task pane and Help window The Help Pane is a task pane that provides access to all Office Help content. As a task pane, the Help Pane appears as part of the active application. The Help window displays topics and other Help content and appears as a window next to, but separate from, the active application.

In the Help task pane

TO DO THIS
Display the Help task pane. Sw itch betw een the Help task pane and the active application.

PRESS
F1 F6
NOTE In a w orksheet that has been split (Window menu, Split command), F6 includes the split panes w hen sw itching betw een panes.

Select the next item in the Help task pane. Select the previous item in the Help task pane. Perform the action for the selected item. In a Table of Contents, select the next and previous item, respectively. In a Table of Contents, expand and collapse the selected item, respectively. Move back to the previous task Pane. Move forw ard to the next task Pane. Open the menu of Pane options. Close and reopen the current task pane. Expand a +/- list. Collapse a +/- list.

TAB SHIFT+TAB ENTER DOWN ARROW and UP ARROW

RIGHT ARROW and LEFT ARROW

ALT+LEFT ARROW ALT+RIGHT ARROW CTRL+SPACEBAR CTRL+F1 RIGHT ARROW LEFT ARROW

In the Help window

TO DO THIS
Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic Select the previous hidden text or hyperlink, or the Brow ser View button at the top of a Microsoft Office Web site article Perform the action for the selected Show All, Hide All, hidden text, or hyperlink Move back to the previous Help topic. Move forw ard to the next Help topic. Print the current Help topic. Scroll small amounts up and dow n, respectively, w ithin the currently-displayed Help topic. Scroll larger amounts up and dow n, respectively, w ithin the currently-displayed Help topic. Change w hether the Help w indow appears connected to (tiled) or separate from (untiled) the active application. Display a menu of commands for the Help w indow ; requires that the Help w indow have active focus (click an item in the Help w indow ).

PRESS
TAB SHIFT+TAB ENTER ALT+LEFT ARROW ALT+RIGHT ARROW CTRL+P UP ARROW AND DOWN ARROW PAGE UP AND PAGE DOWN ALT+U SHIFT+F10

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Preview and print TO DO THIS

Keyboard shortcuts - Excel - Microsoft

KEYS FOR WORKBOOKS AND WORKSHEETS

PRESS
CTRL+P or CTRL+SHIFT+F12

Display the Print dialog box.

Use the following keys in print preview (to get to print preview, press ALT+F, then press V): TO DO THIS
Move around the page w hen zoomed in. Move by one page w hen zoomed out. Move to the first page w hen zoomed out. Move to the last page w hen zoomed out.

PRESS
Arrow keys PAGE UP or PAGE DOWN CTRL+UP ARROW or CTRL+LEFT ARROW CTRL+DOWN ARROW or CTRL+RIGHT ARROW

Work with worksheets TO DO THIS

Insert a new w orksheet. Move to the next sheet in the w orkbook. Move to the previous sheet in the w orkbook. Select the current and next sheet. To cancel selection of multiple sheets, press CTRL+PAGE DOWN or, to select a different sheet, press CTRL+PAGE UP. Select the current and previous sheet. Rename the current sheet (Form at menu, Sheet submenu, Renam e command). Move or copy the current sheet (Edit menu, Move or Copy Sheet command). Delete the current sheet (Edit menu, Delete Sheet command).

PRESS
SHIFT+F11 or ALT+SHIFT+F1 CTRL+PAGE DOWN CTRL+PAGE UP SHIFT+CTRL+PAGE DOWN SHIFT+CTRL+PAGE UP ALT+O, H, R ALT+E, M ALT+E, L

Move and scroll within worksheets TO DO THIS

Move one cell up, dow n, left, or right. Move one cell to the right. Move one cell to the left. Move to the edge of the current data region. Move to the beginning of the row . Move to the beginning of the w orksheet. Move to the last cell on the w orksheet, in the bottom-most used row of the rightmost used column. Move dow n one screen. Move up one screen. Move one screen to the right. Move one screen to the left. Sw itch to the next pane in a w orksheet that has been split (Window menu, Split command).

PRESS
Arrow keys TAB SHIFT+TAB CTRL+arrow key HOME CTRL+HOME CTRL+END

PAGE DOWN PAGE UP ALT+PAGE DOWN ALT+PAGE UP F6

NOT E When the task pane is visible, F6 includes that pane w hen sw itching betw een panes.

Sw itch to the previous pane in a w orksheet that has been split.

SHIFT+F6
NOT E When the task pane is visible, SHIFT+F6 includes that pane w hen sw itching betw een panes.

Scroll to display the active cell.

CTRL+BACKSPACE

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Display the Go To dialog box. Display the Find dialog box. Repeat the last Find action (same as Find Next). Move betw een unlocked cells on a protected w orksheet. F5 SHIFT+F5 SHIFT+F4 TAB

Move within a selected range TO DO THIS

Move from top to bottom w ithin the selected range. Move from bottom to top w ithin the selected range. Move from left to right w ithin the selected range. If cells in a single column are selected, move dow n. Move from right to left w ithin the selected range. If cells in a single column are selected, move up. Move clockw ise to the next corner of the selected range. In nonadjacent selections, sw itch to the next selection to the right. Sw itch to the next nonadjacent selection to the left.

PRESS
ENTER SHIFT+ENTER TAB SHIFT+TAB CTRL+PERIOD CTRL+ALT+RIGHT ARROW CTRL+ALT+LEFT ARROW

NOTE You can change the direction of movement after pressing ENTER or

SHIFT+ENTER: press ALT+T and then O (Tools menu, Options command), press CTRL+TAB until the Edit tab is selected, and then change the Move selection after Enter settings. Move and scroll in End mode END appears in the status bar when End mode is selected. TO DO THIS
Turn End mode on or off. Move by one block of data w ithin a row or column. Move to the last cell on the w orksheet, in the bottom-most used row of the rightmost used column. Move to the rightmost nonblank cell in the current row . This key sequence does not w ork if you have turned on transition navigation keys (Tools menu, Options command, Transition tab).

PRESS
END key END+arrow key END+HOME END+ENTER

Move and scroll with SCROLL LOCK on When you use scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK off, cell selection moves the distance you scroll. To scroll without changing which cells are selected , turn on SCROLL LOCK first. TO DO THIS
Turn SCROLL LOCK on or off. Move to the cell in the upper-left corner of the w indow . Move to the cell in the low er-right corner of the w indow . Scroll one row up or dow n. Scroll one column left or right.

PRESS
SCROLL LOCK HOME END UP ARROW or DOWN ARROW LEFT ARROW or RIGHT ARROW

KEYS FOR SELECTING DATA AND CELLS

Select cells, rows and columns, and objects TO DO THIS
Select the entire column. Select the entire row . Select the entire w orksheet. If the w orksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire w orksheet. With multiple cells selected, select only the active cell.

PRESS
CTRL+SPACEBAR SHIFT+SPACEBAR CTRL+A

SHIFT+BACKSPACE

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Selects the entire w orksheet. If the w orksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the entire w orksheet. When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a w orksheet Alternate betw een hiding objects, displaying objects, and displaying placeholders for objects. CTRL+SHIFT+SPACEBAR

CTRL+6

Select cells with specific characteristics TO DO THIS

Select the current region around the active cell (the data area enclosed by blank row s and blank columns). In a PivotTable report, select the entire PivotTable report. Select the array containing the active cell. Select all cells that contain comments. In a selected row , select the cells that don't match the formula or static value in the active cell. In a selected column, select the cells that don't match the formula or static value in the active cell. Select all cells directly referenced by formulas in the selection.

PRESS
CTRL+SHIFT+* (asterisk) CTRL+/ CTRL+SHIFT+O (the letter O) CTRL+\ CTRL+SHIFT+| CTRL+[ (opening bracket) CTRL+SHIFT+{ (opening brace) CTRL+] (closing bracket) CTRL+SHIFT+} (closing brace) ALT+; (semicolon)

Select all cells directly or indirectly referenced by formulas in the selection. Select cells that contain formulas that directly reference the active cell. Select cells that contain formulas that directly or indirectly reference the active cell. Select the visible cells in the current selection.

Extend a selection TO DO THIS

Turn extend mode on or off. In extend mode, EXT appears in the status line, and the arrow keys extend the selection. Add another range of cells to the selection; or use the arrow keys to move to the start of the range you w ant to add, and then press F8 and the arrow keys to select the next range. Extend the selection by one cell. Extend the selection to the last nonblank cell in the same column or row as the active cell. Extend the selection to the beginning of the row . Extend the selection to the beginning of the w orksheet. Extend the selection to the last used cell on the w orksheet (low er-right corner). Extend the selection dow n one screen. Extend the selection up one screen. Extend the selection to the last nonblank cell in the same column or row as the active cell. Extend the selection to the last used cell on the w orksheet (low er-right corner). Extend the selection to the last cell in the current row . This key sequence does not w ork if you have turned on transition navigation keys (Tools menu, Options command, Transition tab). Extend the selection to the cell in the upper-left corner of the w indow . Extend the selection to the cell in the low er-right corner of the w indow .

PRESS
F8 SHIFT+F8

SHIFT+arrow key CTRL+SHIFT+arrow key SHIFT+HOME CTRL+SHIFT+HOME CTRL+SHIFT+END SHIFT+PAGE DOWN SHIFT+PAGE UP END+SHIFT+arrow key END+SHIFT+HOME END+SHIFT+ENTER

SCROLL LOCK+SHIFT+HOME SCROLL LOCK+SHIFT+END

KEYS FOR ENTERING, EDITING, FORMATTING, AND CALCULATING DATA

Enter data

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TO DO THIS

Keyboard shortcuts - Excel - Microsoft

PRESS
ENTER ALT+ENTER CTRL+ENTER SHIFT+ENTER TAB SHIFT+TAB ESC Arrow keys HOME F4 or CTRL+Y CTRL+SHIFT+F3 CTRL+D CTRL+R CTRL+F3 CTRL+K CTRL+; (semicolon) CTRL+SHIFT+: (colon) ALT+DOWN ARROW CTRL+Z Complete a cell entry and select the cell below . Start a new line in the same cell. Fill the selected cell range w ith the current entry. Complete a cell entry and select the previous cell above. Complete a cell entry and select the next cell to the right. Complete a cell entry and select the previous cell to the left. Cancel a cell entry. Move one character up, dow n, left, or right. Move to the beginning of the line. Repeat the last action. Create names from row and column labels. Fill dow n. Fill to the right. Define a name. Insert a hyperlink. Enter the date. Enter the time. Display a drop-dow n list of the values in the current column of a range. Undo the last action.

Enter special characters Press F2 to edit the cell, turn on NUM LOCK, and then press the following keys by using the numeric key pad: TO DO THIS
Enters the cent character . Enters the pound sterling character . Enters the yen symbol . Enters the euro symbol .

PRESS
ALT+0162 ALT+0163 ALT+0165 ALT+0128

Enter and calculate formulas TO DO THIS

Start a formula. Move the insertion point into the Formula Bar w hen editing in a cell is turned off. In the Formula Bar, delete one character to the left. Complete a cell entry from the cell or Formula Bar. Enter a formula as an array formula. Cancel an entry in the cell or Formula Bar. In a formula, display the Insert Function dialog box. When the insertion point is to the right of a function name in a formula, display the Function Argum ents dialog box. When the insertion point is to the right of a function name in a formula, insert the argument names and parentheses. Paste a defined name into a formula. Insert an AutoSum formula w ith the SUM function. Copy the value from the cell

PRESS
= (equal sign) F2

BACKSPACE ENTER CTRL+SHIFT+ENTER ESC SHIFT+F3 CTRL+A

CTRL+SHIFT+A

F3 ALT+= (equal sign) CTRL+SHIFT+" (quotation mark)

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Copy the value from the cell above the active cell into the cell or the Formula Bar.

KeyboardCTRL+SHIFT+" (quotation mark)Microsoft shortcuts - Excel CTRL+' (apostrophe)

Copies a formula from the cell above the active cell into the cell or the Formula Bar. Alternate betw een displaying cell values and displaying formulas. Calculate all w orksheets in all open w orkbooks.

CTRL+` (single left quotation mark)

F9
NOT E When a portion of a formula is selected, calculate the selected portion. You can then press ENTER or CTRL+SHIFT+ENTER (for array formulas) to replace the selected portion w ith the calculated value.

Calculate the active w orksheet. Calculate all w orksheets in all open w orkbooks, regardless of w hether they have changed since the last calculation. Rechecks dependent formulas and then calculates all cells in all open w orkbooks, including cells not marked as needing to be calculated.

SHIFT+F9 CTRL+ALT+F9

CTRL+ALT+SHIFT+F9

Edit data TO DO THIS

Edit the active cell and position the insertion point at the end of the cell contents. Start a new line in the same cell. Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit cell contents. Delete the character to the right of the insertion point, or delete the selection. Delete text to the end of the line. Display the Spelling dialog box. Edit a cell comment. Complete a cell entry and select the next cell below . Undo the last action. Cancel a cell entry. When the AutoCorrect Smart Tags is displayed, undo or redo the last automatic correction.

PRESS
F2 ALT+ENTER BACKSPACE DELETE CTRL+DELETE F7 SHIFT+F2 ENTER CTRL+Z ESC CTRL+SHIFT+Z

Insert, delete, and copy cells TO DO THIS

Copy the selected cells. Display the Microsoft Office Clipboard (multiple copy and paste). Cut the selected cells. Paste copied cells. Clear the contents of the selected cells. Delete the selected cells. Insert blank cells.

PRESS
CTRL+C CTRL+C, immediately follow ed by another CTRL+C CTRL+X CTRL+V DELETE CTRL+HYPHEN CTRL+SHIFT+PLUS SIGN

Format data TO DO THIS

Display the Style dialog box. Display the Form at Cells dialog box. Apply the General number format. Apply the Currency format w ith tw o decimal places (negative numbers in parentheses). Apply the Percentage format w ith no decimal places. Apply the Exponential number format w ith tw o decimal

PRESS
ALT+' (apostrophe) CTRL+1 CTRL+SHIFT+~ CTRL+SHIFT+$ CTRL+SHIFT+% CTRL+SHIFT+^

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Apply the Exponential number format w ith tw o decimal places. Apply the Date format w ith the day, month, and year.

Keyboard shortcuts - Excel - Microsoft

CTRL+SHIFT+^ CTRL+SHIFT+# CTRL+SHIFT+@ CTRL+SHIFT+!

Apply the Time format w ith the hour and minute, and AM or PM. Apply the Number format w ith tw o decimal places, thousands separator, and minus sign () for negative values. Apply or remove bold formatting. Apply or remove italic formatting. Apply or remove underlining. Apply or remove strikethrough. Hide the selected row s. Unhide any hidden row s w ithin the selection.

CTRL+B CTRL+I CTRL+U CTRL+5 CTRL+9 CTRL+SHIFT+( (opening parenthesis) CTRL+0 (zero) CTRL+SHIFT+) (closing parenthesis) CTRL+SHIFT+& CTRL+SHIFT+_

Hide the selected columns. Unhide any hidden columns w ithin the selection.

Apply the outline border to the selected cells. Remove the outline border from the selected cells.

Use the Border tab in the Format Cells dialog box Press CTRL+1 to display this dialog box. TO DO THIS
Apply or remove the top border. Apply or remove the bottom border. Apply or remove the left border. Apply or remove the right border. If cells in multiple row s are selected, apply or remove the horizontal divider. If cells in multiple columns are selected, apply or remove the vertical divider. Apply or remove the dow nw ard diagonal border. Apply or remove the upw ard diagonal border.

PRESS
ALT+T ALT+B ALT+L ALT+R ALT+H ALT+V ALT+D ALT+U

KEYS FOR FILTERING, OUTLINING, AND MANAGING RANGES

Use data forms (Data menu, Form command) TO DO THIS
Move to the same field in the next record. Move to the same field in the previous record. Move to each field in the record, then to each command button. Move to the first field in the next record. Move to the first field in the previous record. Move to the same field 10 records forw ard. Start a new , blank record. Move to the same field 10 records back. Move to the first record. Move to the beginning or end of a field. Extend selection to the end of a field. Extend selection to the beginning of a field. Move one character left or right w ithin a field. Select the character to the left w ithin a field. Select the character to the right w ithin a field.

PRESS
DOWN ARROW UP ARROW TAB and SHIFT+TAB ENTER SHIFT+ENTER PAGE DOWN CTRL+PAGE DOWN PAGE UP CTRL+PAGE UP HOME or END SHIFT+END SHIFT+HOME LEFT ARROW or RIGHT ARROW SHIFT+LEFT ARROW SHIFT+RIGHT ARROW

Filter ranges (Data menu, AutoFilter command) TO DO THIS PRESS

ALT+DOWN

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In the cell that contains the drop-dow n arrow , displays the

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In the cell that contains the drop-dow n arrow , displays the AutoFilter list for the current column. Selects the next item in the AutoFilter list. Selects the previous item in the AutoFilter list. Closes the AutoFilter list for the current column. Selects the first item (All) in the AutoFilter list. Selects the last item in the AutoFilter list. Filters the range based on the item selected from the AutoFilter list. ALT+DOWN ARROW DOWN ARROW UP ARROW ALT+UP ARROW HOME END ENTER

Show, hide, and outline data TO DO THIS

Groups row s or columns. Ungroups row s or columns. Displays or hides the outline symbols. Hides the selected row s. Unhides any hidden row s w ithin the selection. Hides the selected columns. Unhides any hidden columns w ithin the selection.

PRESS
ALT+SHIFT+RIGHT ARROW ALT+SHIFT+LEFT ARROW CTRL+8 CTRL+9 CTRL+SHIFT+( (opening parenthesis) CTRL+0 (zero) CTRL+SHIFT+) (closing parenthesis)

KEYS FOR PIVOTTABLE AND PIVOTCHART REPORTS

Lay out a report onscreen 1. Press F10 to make the menu bar active. 2. Press CTRL+TAB or CTRL+SHIFT+TAB to make the PivotTable Field List active. 3. Press the DOWN ARROW or UP ARROW key to select the field you want. Press RIGHT ARROW or LEFT ARROW to open or close a field that can be expanded. 4. Press TAB to select the Add To list, and then press DOWN ARROW to open the list. 5. Press DOWN ARROW or UP ARROW to select the area where you want to move the field, and then press ENTER. 6. Press TAB to select the Add To button, and then press ENTER. Use the PivotTable and PivotChart Wizard Layout dialog box To display this dialog box, press TAB until Layout is selected in Step 3 of the PivotTable and PivotChart Wizard. TO DO THIS
Selects the previous or next field button in the list on the right. With tw o or more columns of field buttons, selects the button to the left or right. Moves the selected field into the Row area. Moves the selected field into the Column area. Moves the selected field into the Data area. Moves the selected field into the Page area. Displays the PivotTable Field dialog box for the selected field.

PRESS
UP ARROW or DOWN ARROW LEFT ARROW or RIGHT ARROW ALT+R ALT+C ALT+D ALT+P ALT+L

Display and hide items in a field TO DO THIS

Displays the drop-dow n list for a field in a PivotTable or PivotChart report. Use the arrow keys to select the field. Selects the previous item in the range. Selects the next item in the range.

PRESS
ALT+DOWN ARROW UP ARROW DOWN ARROW

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Keyboard shortcuts - Excel - Microsoft

For an item that has low er-level items available, displays the low erlevel items. For an item that has low er-level items displayed, hides the low erlevel items. Selects the first visible item in the list. Selects the last visible item in the list. Closes the list and displays the selected items. Checks, double-checks, or clears a check box in the list. Doublecheck selects both an item and all of its llow er-level items. Sw itches betw een the list, the OK button, and the Cancel button. RIGHT ARROW LEFT ARROW HOME END ENTER SPACEBAR TAB

Change the layout of a report TO DO THIS

Selects an entire PivotTable report. Groups the selected items in a PivotTable field. Ungroups grouped items in a PivotTable field.

PRESS
CTRL+SHIFT+* (asterisk) ALT+SHIFT+RIGHT ARROW ALT+SHIFT+LEFT ARROW

KEYS FOR CHARTS

Create charts and select chart elements TO DO THIS
Creates a chart of the data in the current range. Selects a chart sheet: selects the next sheet in the w orkbook, until the chart sheet you w ant is selected. Selects a chart sheet: selects the previous sheet in the w orkbook, until the chart sheet you w ant is selected. Select the previous group of elements in a chart. Selects the next group of elements in a chart. Selects the next element w ithin a group. Selects the previous element w ithin a group.

PRESS
F11 or ALT+F1 CTRL+PAGE DOWN CTRL+PAGE UP DOWN ARROW UP ARROW RIGHT ARROW LEFT ARROW

Select an embedded chart 1. Display the Drawing toolbar: Press ALT+V, press T, press DOWN ARROW until Drawing is selected, and then press ENTER. 2. Press F10 to make the menu bar active. 3. Press CTRL+TAB or CTRL+SHIFT+TAB to select the Drawing toolbar. 4. Press the RIGHT ARROW key to select the Select Objects button on the Drawing toolbar. 5. Press CTRL+ENTER to select the first object. 6. Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until round sizing handles appear on the embedded chart you want to select. 7. Press CTRL+ENTER to make the chart active so that you can select elements within it.

KEYS FOR DRAWING OBJECTS AND OTHER OBJECTS

When both the Reviewing and Drawing toolbars are onscreen, ALT+U switches between the Review command and the AutoShapes command, and ENTER performs the selected command. Select a drawing object When you're editing text in a drawing object, you can select the next or previous object by pressing TAB or SHIFT+TAB. Starting from a worksheet, do the following: 1. Press F10, press CTRL+TAB to select the Drawing toolbar, and then

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1. Press F10, press CTRL+TAB to select the Drawing toolbar, and then press RIGHT ARROW to select the Select Objects 2. Press CTRL+ENTER to select the first drawing object. 3. Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object you want to select. If an object is grouped, TAB selects the group, then each object within the group, and then the next object. 4. To switch back to the worksheet when an object is selected, press ESC. Insert an AutoShape 1. Press ALT+U to select the AutoShapes menu on the Drawing toolbar. 2. Use the arrow keys to move to the category of AutoShapes you want, and then press the RIGHT ARROW key. 3. Use the arrow keys to select the AutoShape you want. 4. Press CTRL+ENTER. 5. To format the AutoShape, press CTRL+1 to display the Format AutoShape dialog box. Insert a text box 1. Press F10, press CTRL+TAB to select the Drawing toolbar, and then press RIGHT ARROW to select the Text Box 2. Press CTRL+ENTER. 3. Type the text you want in the text box. 4. Do one of the following: To return to the worksheet when you are finished typing, press ESC twice. To format the text box, press ESC, and then press CTRL+1 to display the Format Text Box dialog box. When you finish formatting, press ENTER, and then press ESC to return to the worksheet. Insert WordArt 1. Press ALT+I, then press P, then press W (Insert menu, Picture submenu, WordArt command). 2. Use the arrow keys to select the WordArt style you want, and then press ENTER. 3. Type the text you want, and then use the TAB key to select other options in the dialog box. 4. Press ENTER to insert the WordArt object. 5. To format the WordArt object, use the tools on the Word Art toolbar, or press CTRL+1 to display the Format WordArt dialog box. Rotate a drawing object 1. Select the drawing object you want to rotate. 2. Press CTRL+1 to display the Format menu for the object, and then press CTRL+TAB to select the Size tab. 3. Press ALT+T to select the Rotation box. 4. Use the arrow keys to select the amount of rotation you want. Change the size of a drawing object 1. Select the drawing object you want to resize. 2. Press CTRL+1 to display the Format menu for the object, and then press CTRL+TAB to select the Size tab. 3. Select the options you want to change the size. Move a drawing object button. button.

Keyboard shortcuts - Excel - Microsoft

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Keyboard Move a drawing object

shortcuts - Excel - Microsoft

1. Select the drawing object you want to move. 2. Press the arrow keys to move the object. 3. To position the object precisely, press CTRL+ an arrow key to move the object in one-pixel increments. Copy drawing objects and their attributes To make a copy of a drawing object, select the object and press CTRL+D. To copy attributes such as fill color and line style from one object to another, do the following: 1. Select the drawing object with the attributes you want to copy. For AutoShapes with text, the text format is copied along with the other attributes. 2. Press CTRL+SHIFT+C to copy the object attributes. 3. Press TAB or SHIFT+TAB to select the object you want to copy the attributes to. 4. Press CTRL+SHIFT+V to copy the attributes to the object.

KEYS FOR USE WITH SPEECH, E-MAIL, MACROS, AND OTHER LANGUAGES
Use speech recognition and text-to-speech TO DO THIS
Sw itches betw een command mode and dictation mode. Stops reading w hen text is being read aloud.

PRESS
CTRL ESC

Send e-mail messages To use keys to send e-mail messages, you must configure Microsoft Outlook as your default e-mail program. Most of these keys do not work with Outlook Express. TO DO THIS
When cell A1 is selected, moves to the Introduction box in the e-mail message header. In the message header, moves to the Subject, Bcc (if displayed), Cc, To, and From (if displayed) boxes, then to the address book for the Bcc, Cc, To, and From boxes, and then to cell A1. Sends the e-mail message. Opens the Address Book. Opens the Options menu for access to the Options, Bcc Field, and From Field commands. Opens the Outlook Message Options dialog box (Options menu, Options command). Checks the names in the To, Cc, and Bcc boxes against the Address Book. Opens the Address Book for the To box. Opens the Address Book for the Cc box. If the Bcc box is displayed, opens the Address Book for the Bcc box. Goes to the Subject box. Creates a message flag. Adds interactivity to the range or sheet being sent.

PRESS
SHIFT+TAB

ALT+S CTRL+SHIFT+B ALT+O ALT+P ALT+K ALT+PERIOD ALT+C ALT+B ALT+J CTRL+SHIFT+G ALT+A

Work with macros TO DO THIS

Displays the Macro dialog box. Displays the Visual Basic Editor. Inserts a Microsoft Excel 4.0 macro sheet.

PRESS
ALT+F8 ALT+F11 CTRL+F11

Work with multiple national languages

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TO DO THIS

Keyboard shortcuts - Excel - Microsoft

PRESS
CTRL+RIGHT SHIFT CTRL+LEFT SHIFT ALT+SHIFT+UP ARROW ALT+SHIFT+DOWN ARROW NUM LOCK, ALT+numeric pad numbers ALT+X Sw itches to right-to-left paragraph direction (the text must contain only neutral characters). Sw itches to left-to-right paragraph direction (the text must contain only neutral characters). In Japanese text for w hich you've displayed phonetic guides, moves the pointer into the phonetic guides. Moves the pointer from the phonetic guides back to the parent string of characters. Enter a unicode character.

Pressed immediately after typing the hexadecimal code for a unicode character, converts the numbers to the character. Pressed immediately follow ing a unicode character, converts the character to its hexadecimal code.

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