Working With Folders and Windows Utility

Folders in computer science function similarly to real-world physical folders. Folders can store
and organize different types of applications, files or libraries. Folders can also contain other
folders, which in turn could contain other folders or files. Due to the manner in which folders
organize and store data within the file system of the storage
media, folders are also known as file directories or simply
directories. There is no limit on the number of folders or
sub-folders that can be created. Upon opening a folder, one
can see how the data or files are organized.

Although folders can contain large amounts of data, they

do not take up any disk space. The reason for this is because
folders are pointers to file locations within the file system
of the computer. Most operating systems, upon right
clicking the folder, provide information on the folder along
with its properties. Folders can also be hidden from users,
just as files can.

Folders
Folders provide a useful aid in organizing the data found in
the system according to the user preferences. It also helps in searching for data, if properly
organized.

A folder, also called a directory, is a space used to store files, other folders, and shortcuts on a
computer. A good analogy is the manila folders seen in an office to store papers or reports.
Windows uses folders to help you organize files. You can put files inside a folder, just like
you would put documents inside a real folder. In the image below, you can see some folders
on the desktop.

Subfolders
A folder contained in another folder is called a subfolder.
File Explorer

You can view and organize files and folders using a built-in application known as File
Explorer (called Windows Explorer in Windows 7 and earlier versions). To open File
Explorer, click the File Explorer icon on the taskbar, or double-click any folder on your
desktop. A new File Explorer window will appear. Now you're ready to start working with your
files and folders.
From File Explorer, double-click a folder to open it. You can then see all of the files stored
in that folder.

Notice that you can also see the location of a folder in the address bar near the top of the
window.

Why are folders important?

Folders help you keep your files organized and separate. If you had no folders on your computer,
your documents, programs, and operating system files would all be located in the same place.
Folders also allow you to have more than one file with the same file name. For instance, you
can have a file called Resume.doc in your My Documents folder, and another file
called Resume.doc in a different folder called Resume templates. If all your files were in a
single place, every file would need a unique file name.

What can be stored in a folder?

A folder can contain one or more files of any type (documents, pictures, videos, etc.) and can
even store other folders. They may also contain shortcuts to programs.

Where are my folders?

Folders are most often found on your hard drive. To view the available folders on a computer,
you'll want to use a file manager. Below are examples of file managers that can be used in
each of the operating systems.

 Microsoft Windows users use Windows Explorer.

 Apple macOS users use Finder.
 Chrome OS uses My Files.

The file managers allow you to browse all of the files and folders on your computer. If you're
still having trouble finding a folder, you'll want to search for the folder. For further help with
finding folders on a computer, see: How to find a file on a computer.

How do I open a folder on my computer?

Once found, a folder can be opened by double-clicking the folder. If done successfully, a list
of the folder's contents are shown on the screen. If you do not have permission to view the
folder's contents or it is not accessible, you'll get an error.

Should I save my files into a folder?

Yes, for better file management, it's a good idea to save your files in a folder. For example, it's
a good idea to keep your different files separated so that they are found easier. By
default, Microsoft Windows creates starting areas like Documents to store your documents and
text files and Pictures to store your pictures.
 However, if you have hundreds of the same type of file (e.g., pictures), it's a good idea to create
subfolders in the main folder. For example, in your pictures folder, you can have a subfolder
for different people, families, or events.

How are files added to a folder?

A file could be added to a folder in any of the following ways.

 When saving a file, you choose the folder as the destination of where it should be
saved.
 A file is copied or cut (moved) from another location and pasted into the folder.
 A program and its associated files are installed into the folder.
 A program is set to save its files in the folder.
 A program is set to use the folder to save its temporary files as they're being used.
 Malware or virus has infected the computer and copied files into the folder.
Does a folder have an extension?
No. A folder does not have an extension like a file.
What contains a folder on a computer?
A folder on a computer can be contained on a drive, diskette, disc, and may also be contained
in another folder.
What type of drives can store a folder?
As long as you have permission, any drive can contain a folder, including the hard
drive, flash drive, and a mapped network drive.

What is a web folder?

A web folder is a folder or online location that stores files on the Internet or in the cloud.
“Web Folders” is what Microsoft calls its WebDAV support, a technology built into modern
Windows operating systems. Web folders allow PC or Mac users to access files and folders
on a virtual server in much the same way as through the desktop. The files actually reside on a
remote Web server accessed via the Web.
 A Web folder provides an interface for managing files on a remote Web server.
 Web folders provide document storage and publishing functionality.
 The contents of Web folders are not available on the local hard disk, but are hosted virtually.

HyperDrive is HyperOffice’s Web server that stores all documents in a secure, offsite data
center. With Web folders functionality, you can access all your files with just a simple Web
browser.
 HyperOffice offers Web folder functionality called: HyperDrive.
 Through HyperDrive, your files and folders can be viewed and edited with just a simple
Web browser.
 Web Folders allow you to simply “Drag and Drop” files between your PC and your
HyperOffice account.
 Your Web Folders are mounted on a virtual drive and appear as new folders on Windows
Explorer.
 All Web folders are password-protected using your HyperOffice username and password.
To Creating a Folder
 Within File Explorer, locate and select the New folder button. You can also right-
click where you want the folder to appear, then select New > Folder.
 The new folder will appear. Type the desired name for the folder and press Enter. In our
example, we'll call it School Documents.
  The new folder will be created. You can now move files into this folder.

Moving Files or Folders

The main step in developing a good system of file management on your computer would be to
organize your files and folders logically. This often requires the movement of files and folders
to new locations. To move a single file follows these steps:

Left-Click once on the file that you desire to move and hold down the left mouse button. While
keeping the left mouse button pressed, drag the file to folder in which you would like to deposit
it.

Drag the file on top the folder you want to put it in. Then your file will now be found within
the folder you placed it.

To select multiple files or folders that are listed contiguously, left-click on the first one, then
shift-left-click on the last one. They will all be selected.
To rename a file or folder:
You can change the name of any file or folder. A unique name will make it easier to
remember what type of information is saved in the file or folder.

 Click the file or folder, wait about one second, and click again. An editable text
field will appear.
 Type the desired name on your keyboard and press Enter. The name will be
changed.

 You can also right-click the folder and select Rename from the menu that appears.
To delete a file or folder:

If you no longer need to use a file, you can delete it. When you delete a file, it is moved to
the Recycle Bin. If you change your mind, you can move the file from the Recycle Bin back
to its original location. If you're sure you want to permanently delete the file, you will need
to empty the Recycle Bin.

 Click and drag the file to the Recycle Bin icon on the desktop. You can also click
the file to select it and press the Delete key on your keyboard.

To permanently delete the file, right-click the Recycle Bin icon and select Empty Recycle
Bin. All files in the Recycle Bin will be permanently deleted.
Windows Utility
Utility programs, commonly referred to as just "utilities," are software programs that add
functionality to your computer or help your computer perform better. These include antivirus,
backup, disk repair, file management, security, and networking programs.

Utilities can also be applications such as screensavers, font and icon tools, and desktop
enhancements. Some utility programs help keep your computer free from unwanted software
such as viruses or spyware, while others add functionality that allows you to customize your
desktop and user interface. In general, programs that help make your computer better are
considered utilities.

Windows Utility programs come with the OS and can help you better control your system so it
is optimized specifically for you. We will be covering how to use task manager, event viewer,
performance monitor, system configuration utility, and the registry editor. Although other
utilities like anti-virus, backup software, disk managers or memory testers can also be useful
to you.
By using the utility programs that Windows 10 and 7 come with you can take better care of
your computer, improve its performance, customize it to suit your needs best, and monitor what
is taking place on your computer.

File/Folder Management Utility

A File Management Utility is a computer program that provides a user with a graphical
interface in which he/she can organize files and folders on a computer's storage device. This
lesson will focus on the built in File Management
Utility that is packaged with Microsoft Windows
("My Computer", "Computer" or "Windows
Explorer" depending on the version of Windows
you are using).

Windows Explorer can usually be found by

clicking on the Windows Start Button. On most
computers it will be displayed in the column of
Windows programs on the right side of the menu
that pops up.

When you click on "Computer" in the file menu,

the Windows Explorer will open. We learned
earlier in the lesson the differences between a
drive, folder and file. The main window below will
display all of the drives that your computer has
access to and will also give you an area in which
you can navigate with the drive through your
folder structure to locate files. Once a folder or file
is located, it can be moved, copied, renamed, zipped or deleted. Our next document will cover
each of these processes.

The computer has access to several drives (also called "disk drives") on which information can
be stored. There are three types of disk drives represented in the picture: Hard Disks,
Removable Storage and Network Locations.

 Hard Disk Drive

 Removable Storage
 Network Location
 Hard Disk Drive: This type of drive typically cannot easily be removed from the
computer and transported from place to place. A common letter designator for the main
hard disk drive of a computer is C:\. The C:\ drive is typically the computer's main
internal storage unit. It is also possible to add additional hard disks to your computer,
such as an external hard drive which is typically used for backup. At BCC, if you are
working in a computer lab, you want to make sure that you don't save your work to the
C:\ drive as it will only exist locally on the individual computer in the lab.
 Removable Storage: There are several different types of removable storage that can
be used for saving and transporting files from one computer to another. For our
purposes, we will focus on the Flash Drive (also known as the "Thumb Drive"). The
Flash Drive is a small device with storage capabilities that vary depending on the device
and is accessed by the computer through a USB port.
 Network Locations: If your computer is connected to a computer network (as the PCs
at BCC are) you will most likely have access to network drives in addition to those
available locally on the computer that you are using. The computer that contains the
network drive will be physically located in another location on a special computer
known as a server. The benefit of using the network drive on campus is that it can be
accessed from any computer on campus that allows you to log on to the network. At
BCC, your network drive is the Z:\ drive.
Introduction of Microsoft Word
Microsoft Office Word 2010 allows you to create and edit personal and business documents,
such as letters, reports, invoices, emails and books. By default, documents saved in Word
2010 are saved with the .docx extension. Microsoft Word can be used for the following
purposes:
 To create business documents having various graphics including pictures, charts, and
diagrams.
 To store and reuse readymade content and formatted elements such as cover pages and
sidebars.
 To create letters and letterheads for personal and business purpose.
 To design different documents such as resumes or invitation cards etc.
 To create a range of correspondence from a simple office memo to legal copies and
reference documents.
We have Microsoft Office 2010 installed in your PC, to start the Word application, follow
these steps.
 Step 1 − Click the Start button.
 Step 2 − Click the All Programs option from the menu.

 Step 3 − Search for Microsoft Office from the submenu and click it.
  Step 4 − Search for Microsoft Word 2010 from the submenu and click it.This will
launch the Microsoft Word 2010 application and you will see the following window.

Follow these step-by-step instructions to format text in Microsoft

Word
 Step 1: Open an existing Word document or start a new document and type your text.
 Step 2: If you’d like to change some of the text that you’ve already typed to a different
font, it will need to be selected or highlighted with the mouse first. When the mouse
pointer is moved over a text area, the pointer will change from an arrow to a ‘text select’
or ‘I-beam’ icon.
Apply Basic Formatting on Text
 Step 3: Select the text that you wish to edit or change the formatting.

Bold
 Step 4: To change the selected font to bold, click B in the formatting ribbon at the top of
the document or to make text bold, select and highlight the text first. Then hold
down Ctrl (the control key) on the keyboard and press B on the keyboard.

Italic
 Step 5: To change the selected font to italics, click I in the formatting ribbon at the top of
the document or to make text italic, select and highlight the text first. Then hold
down Ctrl (the control key) on the keyboard and then press the I on the keyboard.
Underline
 Step 6: To change the selected text so that it’s underlined, click U in the formatting ribbon
at the top of the document or to underline text, select and highlight the text first. Then
hold down Ctrl (the control key) on the keyboard and then press the U on the keyboard.
Change the size of selected text
To change the font size of selected text in desktop Excel, PowerPoint, or Word:

 Select the text or cells with text you want to change. To select all text in a Word document,
press Ctrl + A.
 On the Home tab, click the font size in the Font Size box.

You can also type in any size you want, within the following limits:

 Excel: between 1 and 409, between 1 and 409, in multiples of .5 (such as 10.5 or 105.5)
 PowerPoint: between 1 and 3600, in multiples of .1 (such as 10.3 or 105.7)
 Word: between 1 and 1638, in multiples of .5 (such as 10.5 or 105.5)
 When you select text, a mini toolbar appears near your cursor. You can also change the
text size in this toolbar

 You can also click the Increase Font Size or Decrease Font Size (Grow Font and Shrink
Font in some earlier versions of Office programs) icons until the size you want is
displayed in the Font Size box.
How to Change Font Style in MS Word
The basic steps to change the font of a text in a document are given below;

 Select the text you want to modify

 Select the Home tab and locate the Font group
 Click the drop-down arrow next to font style box
 Font style menu appears
 With a left click select the desired font style

Left-Aligned Text
A paragraph's text is left aligned when it is aligned evenly along the left margin. Here is a
simple procedure to make a paragraph text left-aligned.
 Step 1 − Click anywhere on the paragraph you want to align and click the Align Text
Left button available on the Home tab or simply press the Ctrl + L keys.
Center Aligned Text
A paragraph's text will be said center aligned if it is in the center of the left and right margins.
Here is a simple procedure to make a paragraph text center aligned.
 Step 1 − Click anywhere on the paragraph you want to align and click the Center button
available on the Home tab or simply press the Ctrl + E keys.
Right-Aligned Text
A paragraph's text is right-aligned when it is aligned evenly along the right margin. Here is a
simple procedure to make a paragraph text right-aligned.
Step 1 − Click anywhere on the paragraph you want to align and click the Align Text
Right button available on the Home tab or simply press the Ctrl + R keys.

Justified Text
A paragraph's text is justified when it is aligned evenly along both the left and the right
margins. Following is a simple procedure to make a paragraph text justified.
 Step 1 − Click anywhere on the paragraph you want to align and click the Justify button
available on the Home tab or simply press the Ctrl + J keys.
When you click the Justify button, it displays four options, justify, justify low, justify high
and justify medium. You need to select only the justify option. The difference between these
options is that low justify creates little space between two words, medium creates a more space
than low justify and high creates maximum space between two words to justify the text.
Strikethrough the Text
Strikethrough portion of text will look as if a line has been drawn through the middle of it. A
strikethrough portion of text indicates that it has been deleted and that the portion of text is
not required any more. It is very simple to change a selected portion of text into a strikethrough
portion of text by following two simple steps −
Step 1 − Select the portion of text that you want to change to a bold font. You can use any of
the text selection method to select the portion of text.
Step 2 − Click Font Strikethrough [ abc ] button in the Home tab Font group to put a line
in the middle of the text which is called strikethrough the text.
Subscript and Superscript in Word
Subscript or Superscript is a number, symbol, figure, character, or an indicator that is
smaller than the usual (normal) font. It is typically used for footnotes, endnotes, and
mathematical or scientific formulas.

Insert a subscript
There are the following steps to create a subscript in Word document -

 Step 1: Open the Word document.

 Step 2: Enter the text that you want to insert.
 Step 3: Place cursor in the document where you want to create a subscript.
 Step 4: Go to the Home tab on the Ribbon and click on the subscript X2 icon in the Font
group.
 Step 5: A blinked cursor will appear on the screen, as shown in the below screenshot.

The below screenshot shows that subscript is inserted in the Word document.

Insert a Superscript
If you want to insert a superscript in the Word document, follow the below-mentioned steps -

 Step 1: Open the Word document.

 Step 2: Place cursor in the document where you want to insert a superscript.
 Step 3: Go to the Home tab on the Ribbon and click on the Superscript (X2) icon in
the Font group.
 Step 4: A small sized cursor is blinked on the selected area, as shown in the below
screenshot. Insert the text that you want to add in the superscript.

The screenshot below shows that Superscript is added to the Word document.

Insert subscript and superscript from the font dialog box

 Step 1: Open the Word document.
 Step 2: Select the text where you want to insert subscript and superscript.
 Step 3: Go to the Home tab on the Ribbon and click Font Dialog Box Launcher in
the Font section.
 Step 4: A font dialog box will appear on the screen in which click either Superscript or
Subscript checkbox that you want to insert and click on the OK button at the bottom of
the screen.

Insert a subscript and superscript symbol

Follow the below-mentioned steps to insert a subscript and superscript symbol:

 Step 1: Open the Word document.

 Step 2: Go to the Insert tab on the Ribbon and click on the Symbol option in
the Symbols group.

 Step 3: A Symbols dialog box will appear on the screen in click on the More
Symbols button.
 Step 4: The following dialog box will appear on the screen in which go to Subset option
and click on the Superscripts and Subscripts from the drop-down menu. Click on
the Insert button at the bottom of the screen.

Bullets in Word 2010

Microsoft word provides bullets and numbers to put a list of items in a nice order. This chapter
will teach you simple steps to create either the bulleted or the numbered lists in simple steps.

Create a List from Existing Text

This is very simple to convert a list of lines into a bulleted or numbered list. Following are the
simple steps to create either bulleted list or numbered list.

 Step 1 − Select a list of text to which you want to assign bullets or numbers. You can use
any of the text selection method to select the portion of text.
 Step 2 − Click the Bullet Button triangle to display a list of bullets you want to assign to
the list. You can select any of the bullet style available by simply clicking over it.
 Step 3 − If you are willing to create a list with numbers, then click the Numbering Button triangle
instead of the bullet button to display a list of numbers you want to assign to the list. You can select
any of the numbering style available by simply clicking over it.
Create a List as You Type
You can create a bulleted list as you type. Word will automatically format it according to your
text. Following are the simple steps to create bulleted list as you type.
 Step 1 − Type *, and then either press the SPACEBAR or press the TAB key, and then
type the rest of what you want in the first item of the bulleted list.
 Step 2 − When you are done with typing, press Enter to add the item in the list
automatically and go to add next item in the list.
 Step 3 − Repeat Step 2 for each list item.

You can create a numbered list as you type. Word will automatically format it according to
your text. Following are the simple steps to create numbered list as you type.
Step 1 − Type 1, and then either press the SPACEBAR or press the TAB key, and then type
the rest of what you want in the first item of the numbered list.
Step 2 − When you are done with typing, press Enter to add the item in the list automatically
and go to add next item in the list.
Step 3 − Repeat Step 2 for each list item.
You can create sub-lists. These sub-lists are called multi-lists. It is simple to create sublists;
press the Tab key to put items in sub-list

Set Line Spacing in Word 2010

A line spacing is the distance between two lines in a Microsoft Word document. You can
increase or decrease this distance as per your requirement by following a few simple steps.

Spacing between Lines

Following are the simple steps to adjust spacing between two lines of the document.
 Step 1 − Select the paragraph or paragraphs for which you want to define spacing. You
can use any of the text selection method to select the paragraph(s).
 Step 2 − Click the Line and Paragraph Spacing Button triangle to display a list of
options to adjust space between the lines. You can select any of the option available by
simply clicking over it.
Spacing between Paragraphs
You can also set distance between two paragraphs. Following are the simple steps to set this
distance.

 Step 1 − Select the paragraph or paragraphs for which you want to define spacing and click
the Paragraph Dialog Box launcher available on the Home tab.
 Step 2 − Click the Before spinner to increase or decrease the space before the selected
paragraph. Similar way, click the After spinner to increase or decrease the space after the
selected paragraph. Finally, click the OK button to apply the changes.
Apply Text Effects
Microsoft word provides a list of text effect which add to the beauty of your document,
especially to the cover page or the headings of the document. This is very simple to apply
various text effects by following two simple steps:
 Step 1 − Select the portion of text that you want to change to a bold font. You can use any
of the text selection method to select the portion of text.

 Step 2 − Click the Text Effect button to display a list of effects including shadow, outline,
glow, reflection etc. Try to move your mouse pointer over different effects and you will
see the text effect will change automatically. You can select any of the text effect available
by simply clicking over it.
Change Text Case in Word 2010
You can also capitalize a character you are typing by pressing and holding the SHIFT key
while you type. You can also press the CAPS LOCK to have every letter that you type
capitalized, and then press the CAPS LOCK again to turn off capitalization.

Change Text to Sentence Case

A sentence case is the case where the first character of every sentence is capitalized. It is very
simple to change the selected portion of text into sentence case by following two simple steps
 Step 1 − Select the portion of text that that needs to be put in sentence case. You can use
any of the text selection methods to select the portion of text.

 Step 2 − Click the Change Case button and then select the Sentence Case option to
capitalize the first character of every selected sentence.
Change Text to Lowercase
Changing text to lowercase is where every word of a sentence is in lowercase. It is very simple
to change a selected portion of text into lowercase by following two simple steps:
 Step 1 − Select the portion of text that needs to be put in lowercase. You can use any of
the text selection methods to select the portion of text.
 Step 2 − Click the Change Case button and then select Lowercase option to display all
the selected words in lowercase.
Change Text to Uppercase
This is where every word of a sentence is in uppercase. It is very simple to change selected
text into uppercase by following two simple steps:
 Step 1 − Select the portion of text that you want to change to a bold font. You can use any
of the text selection method to select the portion of text.
 Step 2 − Click the Change Case button and then select UPPERCASE option to display
all selected words in all caps. All characters of every selected word will be capitalized.

Capitalize Text
A capitalize case is the case where every first character of every selected word is in capital.
This is very simple to change selected text into capitalize by following two simple steps −
Step 1 − Select the portion of text that needs to be capitalized. You can use any of the text
selection method to select the portion of text.
Step 2 − Click the Change Case button and then select the Capitalize Each Word option to
put a leading cap on each selected word.
Toggle the Text
The Toggle operation will change the case of every character in reverse way. A capital
character will become a character in lower case and a character in lower case will become a
character in upper case. It is very simple to toggle case of the text by following two simple
steps −
 Step 1 − Select the portion of text that you want to change to a bold font. You can use any
of the text selection method to select the portion of text.
 Step 2 − Click the Change Case button and then select the tOGGLE cASE option to
change all the words in lowercase into words in uppercase; the words in uppercase words
change to words in lowercase.
Change Text Color in Word 2010
How to mark text which should look like it was marked with a highlighter pen. In addition,
we will learn how to apply different effects on portions of text.

Change Font Colors

The text that we type comes in black by default; you can always change the color of the font
to a color of your choice. It is very simple to change the text color by following two simple
steps −
 Step 1 − Select the portion of text the font color of which needs to be changed. You can
use any of the text selection method to select the portion of text.
 Step 2 − Click the Font Color button triangle to display a list of colors. Try to move your
mouse pointer over different colors and you will see the text color will change
automatically. You can select any of the colors available by simply clicking over it.
If you click at the left portion of the Font Color button, the selected color gets applied to the
text automatically; you need to click over the small triangle to display a list of colors.
Highlight Text with Colors
You can highlight a selected portion of text using any color and it will look like it was marked
with a highlighter pen. Usually we highlight a text using yellow color. It is very simple to
highlight a portion of text with a color by following two simple steps

 Step 1 − Select the portion of text that needs to be highlighted with color. You can use any
of the text selection method to select the portion of text.
 Step 2 − Click the Text Highlight Color button triangle to display a list of colors. Try to
move your mouse pointer over different colors and you will see the text color changes
automatically. You can select any of the colors available by simply clicking over it.
If you click at the left portion of the Text Highlight Color button, then the selected color gets
applied to the portion of text automatically; you need to click over the small triangle to display
a list of colors.

Shades to Text
The following steps will help you understand how to add shades on a selected portion of text
or a paragraph(s).
 Step 1 − Click the Border Button to display a list of options to put a border. Select
the Border and Shading option available at the bottom of the list of options as shown in
the above screenshot. This will display a Border and Shading dialog box. This dialog box
can be used to set borders and shading around a selected portion of text or page borders.

 Step 2 − Click the Shading tab; this tab will display the options to select fill,
color and style and whether this border should be applied to a paragraph or a portion of
text.
 Step 3 − You can use the Preview section to have an idea about the expected result. Once
you are done, click the OK button to apply the result.
Find & Replace in Word 2010
While working on editing a document you come across a situation very frequently when you
want to search a particular word in your document and many times you will be willing to
replace this word with another word at a few or all the places throughout the document.

Find Command
The Find command enables you to locate specific text in your document. Following are the
steps to find a word document in the following screen.
 Step 1 − Let us work out on a sample text available in our Word document. Just type
=rand() and press Enter; the following screen will appear.
 Step 2 − Click the Find option in the Editing group on the Home tab or press Ctrl +
F to launch the Navigation pane.
 Step 3 − Enter a word which you want to search in the Search box, as soon as you finish
typing, Word searches for the text you entered and displays the results in the navigation
pane and highlights the word in the document as in the following screenshot.

 Step 4 − You can click the clear button (X) to clear the search and results and perform
another search.
 Step 5 − You can use further options while searching for a word. Click the option
button to display the options menu and then click the Options option; this will display a
list of options. You can select the options like match case to perform case-sensitive search.
 Step 6 − Finally, if you are done with the Search operation, you can click the close
button (X) to close the Navigation Pane.

Find & Replace Operation

This section will teach you how you can replace an existing word in your document. Following
are the simple steps:
 Step 1 − Click the Replace option in the Editing group on the Home tab or press Ctrl +
H to launch the Find and Replace dialog box shown in Step 2.
 Step 2 − Type a word which you want to search. You can also replace the word using
the Find and Replace dialog box as in the following screenshot.
 Step 3 − Click the Replace button available on the Find and Replace dialog box and you
will see the first occurrence of the searched word would be replaced with the replace with
word. Clicking again on Replace button would replace next occurrence of the searched
word. If you will click Replace All button then it would replace all the found words in one
go. You can also use Find Next button just to search the next occurence and later you can
use Replace button to replace the found word.
 Step 4 − You can use More >> button available on the dialog box to use more options and
to make your search more specific like case sensitive search or searching for whole word
only etc.
 Step 5 − Finally, if you are done with the Find and Replace operation, you can click
the Close (X) or Cancel button of the dialog box to close the box.