Answer Key (Part B)

Unit 1: Digital Documentation(Advanced)

Chapter 1: Introduction to Styles
Assessment Time
A. Select the correct option.
1. b. Style
2. c. Sidebar
3. b. Paragraph styles
4. b. F11
5. b. Load style
6. a. Predefined various formatting features
7. d. All of them
8. b. Page style
B. Write T for True and F for False.
1. F
2. T
3. T
4. F
5. T
C. Answer the following questions.
1. Styles are predefined combinations of various formatting features, such as font, size,
color, alignment, and spacing, that can be applied to text, paragraphs, frames, pages, or
other document elements to ensure uniformity and save time.
2. Paragraph Styles control the appearance of entire paragraphs, including alignment,
spacing, indentation, and borders. Character Styles apply formatting to selected text
within a paragraph, such as font type, size, color, and emphasis.
3. To apply a style:
• Open the Styles pane by clicking the Styles icon in the Sidebar or selecting it from the
Styles menu.
• Select the text to which the style is to be applied.
• In the Styles pane, double-click on the desired style. The selected style will be applied
to the text immediately.
4. The Fill Format Mode allows you to apply a style to many different areas quickly, such as
you can format many scattered paragraphs, words, or other items with the same style. In
other words, the Fill Format Mode copies a style and applies the same to the other items.
5. Creating a New Style from Selection: Format the text as desired, open the Styles pane,
and click on "New Style from Selection" or select "New Style" from the Styles menu.
Using Drag and Drop: Format the text, drag and drop the selection into the Styles pane,
and name the new style in the dialog box.
6. The steps to update a style are:
• Open the document and select or create a paragraph.
• Format the paragraph with the desired changes (e.g., font, alignment).
• Select the paragraph and open the Styles pane.
• Right-click on the style to be updated and select "Update Style" or click "New Style
from Selection" > "Update Style". The style will be updated with the new formatting.
7. Following are the two examples:
• When formatting a unique title or heading that does not follow the document's
standard style.
• For creating custom or artistic text effects in a specific portion of a document that
won't be reused elsewhere.
8. Advantages of the styles over manual formatting are:
• It ensures uniform formatting throughout the document.
• It allows quick application of predefined formatting, eliminating the need for repetitive
manual adjustments.
 Chapter 2: Working with Images

Assessment Time
A. Select the correct option.
1. a. Insert > Image
2. c. Copying
3. a. Image toolbar
4. a. Corner handles
5. c. Image
6. b. Text wrapping
7. d. Shift
8. d. All of these
9. c. Odt
10. a. Joint Photographic Experts Group
B. Write T for True and F for False.
1. T
2. T
3. T
4. F
5. F
C. Answer the following questions.
1. Following are the different ways:
• Inserting an image from a file
• Inserting an image using drag and drop method
• Inserting an image from the clipboard
• Inserting an Image by Linking.
2. The Insert toolbar holds the Insert Image option.
3. You group images to treat them as a single object, making it easier to move, resize, or
apply changes to multiple images simultaneously.
4. You can wrap text around an image by changing the image's properties in the context
menu or the Image toolbar. The text can flow around the image based on the wrap style
selected.
5. Resizing an image changes its overall dimensions (width and height) without cutting any
part of the image, whereas cropping removes parts of the image by cutting out sections
of it.
6. Factors like text wrapping style, alignment, arranging, and the image’s anchor point
influence its positioning within a document.
7. Linking means that the image is stored externally (in a different location) and only a
reference to it is included in the document. Embedding includes the image in the
document itself, making the document larger. We would prefer to link an image when we
are working on a large document that includes high-resolution images and need to
minimize the file size.
 Chapter 3: Advanced Features of Writer

Assessment Time
A. Select the correct option.
1. d. Type
2. d. Tools > Chapter Numbering
3. c. Both a and b
4. a. Insert
5. a. New > Templates
6. b. Template
7. a. View > Toolbars
8. b. Ctrl + Shift + N
9. b. Edit
10. a. Ctrl + Shift + C
B. Fill in the blanks.
1. Headings, Sub-headings
2. Hyperlinks
3. Title Page
4. Grey
5. Template
6. Templates
7. Set as Default.
8. .ott
9. Ctrl + Shift + N
10. Strikethrough
11. Browse Online Templates
12. Track Changes
C. Answer the following questions.
1. A Table of Contents acts as a map for the users. It helps them find specific information in
the document quickly using chapter names and page numbers.
2. To edit the existing TOC:
• Right-click anywhere in the Table of Contents.
• Choose the Edit Index option from the shortcut menu.
• The Table of Contents, Index or Bibliography dialog box appears. Make the desired
changes in the dialog box and click OK.
3. Tabs present in the Table of Contents, Index or Bibliography dialog box are Type, Entries,
Styles, Columns, Background.
4. If the ‘Protected Against Manual Changes’ option is not selected, the TOC can be edited
directly in the document, which may lead to accidental changes or inaccuracies.
5. Templates are predefined layouts that contain sample content, themes, colors, font style
and background styles, providing an initial foundation to create documents quickly and
easily.
6. To create a document using a predefined template:
• Click on File > New > Templates, or click the drop-down arrow next to the New icon
on the Standard toolbar and select Templates.
• The Templates dialog box opens. Select the category of template you want to use,
such as All Categories.
• Select the required template and click on Open.
• A new document based on the selected template will open.
7. Accept Track Change: Accepts the selected change in the document.
Accept All Tracked Changes: Accepts all the changes made in the document at once.
8. Show Track Changes: Displays all changes made in the document.
Record Track Changes: Activates the Track Changes feature, marking edits with visible
indicators.
Previous/Next Track Changes: Navigates to the previous or next change in the document.
Accept/Accept All Track Changes: It accepts individual changes or all changes made to
the document.
Reject/Reject All Track Changes: It rejects single or all changes made to the document.
Manage Track Changes: Opens a detailed list of all changes, including the author and
timestamp.
Insert Comment: Adds comments to specific parts of the document.
9. To insert comments:
• Click on the location in the document where the comment should be added.
• Click on the Insert Comment button on the Track Changes toolbar.
• A comment box will appear on the right side of the window.
• Type the desired comment in the comment box.
10. Importing a Template: Adds a template to the Templates dialog box from an external file
or folder, making it available for reuse.
Exporting a Template: Saves a template as a file in a specific location on your computer,
allowing it to be shared with others.
Brain Developer
Section 2
A. Answer the following questions.
1. When you may want to keep each heading in a document in centre, uppercase, bold, and
with a slightly larger font size than the regular text. For this, each time you need to apply
the same formatting to the heading and have to go through the entire process to get the
text the way you want it. However, if you define the formatting commands in a style, you
can apply it any time when required.
2. The Fill Format Mode allows you to apply a style to many different areas quickly, such as
you can format many scattered paragraphs, words, or other items with the same style.
3. The shortcut key to open the Styles pane in Writer is F11.
4. Click on the Insert menu and select the Image option to open the dialog box.
5. To maintain the height and width ratio of a shape, hold down the Shift key while drawing
a shape.
6. To resize image, select the image that you want to resize. You will notice four corner
handles and four side handles. Drag any Side handle/ Corner handle in or out to make it
smaller or bigger, respectively.
7. To build a custom style in Writer from selection, follow these steps:
• Open a document and format the text (such as paragraph or title) as per your
requirement.
• Open the Styles pane, and select a style category in which you want to create a style.
For example, select the Paragraph Styles category.
• Click on the New Style from Selection icon available in the Styles pane and select New
Style.
• The Create Style dialog box appears. Enter a name for the style. For example, type
Custom.
• Click OK. A new style gets added in the Styles pane under the selected category
8. The Drawing Object Properties toolbar is used to change the properties of the drawing
objects.
• To change line style, click on the Line Style drop-down arrow and select a line style
for the object. Set the width for line in the Line Width spin box.
• To change the outline colour, click on the Line Color drop-down arrow and select
the desired line colour.
• To fill colour, click on the Fill Color drop-down arrow and select the desired fill
colour.
9. To create a template and set it as a default template, follow these steps:
• Open the document or create a new document.
• While creating a document, add the content that you want to use further. For
example, company logo, copyright statement, and so on. Also, apply the required
formatting.
• Click on the File menu and select Templates > Save as Template.
• The Save As Templates dialog box appears. It displays the existing categories of
templates and a textbox to enter a name for the new template.
• Select the template category under Template Category.
• Enter the name for the template in the Template Name box.
• Click on the Save button. A new template of your document will be saved in the My
Templates folder.
10. To create a Table of Contents, follow these steps:
• Make sure that the headings are styled consistently. For example, use the Heading 1
style for the chapter names, if you are creating single-level TOC.
• In the document, position the cursor where you want to insert the TOC. Usually, a
Table of Contents follows the title page in a document.
• Click on the Insert menu and select the Table of Contents and Index option.
• A submenu appears. Select the Table of Contents, Index or Bibliography option.
• The Table of Contents, Index or Bibliography dialog box appears.
• In the Title field, type the title for the TOC. For example, type Contents.
• By default, the checkbox for Protected against Manual Changes option is selected. This
option protects the TOC from any changes accidentally. If uncheck can result in changes
of TOC directly on the document page
• On the right side of the dialog box, you can see the preview of the TOC.
• Click on OK to insert the TOC. The TOC will be automatically created and appears
with a grey background colour around the text. To view section heading take your
mouse pointer over it which will show a tool tip press Ctrl+click to open the
hyperlink.
11. Yes! We can edit the Table of Contents by using the following steps:
• Right-click anywhere in the Table of Contents.
• A shortcut menu appears. Click on the Edit Index option.
• The Table of Contents, Index or Bibliography dialog box opens.
• Make the desired changes and click on OK once completed.
12. To export a template, follow these steps:
• Press Ctrl + Shift + N to open the Templates dialog box.
• In the Templates dialog box, select the template to be exported and click on the Export
button.
• The Select Folder dialog box appears. Here, chooses the folder where you want to
export the template and click on OK. The selected template will be exported in that
folder.
B. Competency based questions.
1. Nitesh can build a custom style in Writer using drag and drop, by following these steps:
• Open the document and format the text (such as paragraph or title) as per your
requirement.
• Open the Styles pane, and select a style category under which you want to create a
style. For example, select Paragraph Styles category.
• Now, select the formatted text (on which you want to base the style) and drag and drop
the selection into the Styles pane.
• The Create Style dialog box opens. Type a name for the new style and click on OK. A
new style will be added in the Styles pane under the selected category.
2. Pooja can load style, by following these steps:
• Open the document in which you want to copy the styles.
• In the Styles pane, click on the New Style from Selection icon and select Load Styles.
• The Load Styles dialog box opens. Choose any or all from the following options to
select the styles to be copied.
• Find and select the template or document to copy styles from. Styles of the selected
document or template will be loaded in the current document.
3. Rohan can insert the image using below two ways:
Method 1: Insert Menu
• Go to Insert > Image.
• Select the picture from your system and click Open.
Method 2: Drag and Drop
• Open the folder containing the image.
• Drag the image into the document and drop it at the desired position.
4. To resize image, select the image that you want to resize. You will notice four corner
handles and four side handles. Drag any Side handle/ Corner handle in or out to make it
smaller or bigger, respectively.
To rotate an image or a shape, select the image that you want to rotate. Click on the
Rotate button on the Drawing Object Properties toolbar. Four Rotate handles and four
Slant handles will appear. Drag a Rotate handle clockwise or anti-clockwise to rotate the
selected object.
5. Sunita can use the Drawing Toolbar to create flowchart shapes. To enable it, go to View
> Toolbars > Drawing and use shapes like rectangles, ovals, and connectors to create the
flowchart.
6. Jyoti can Select all objects by holding the Shift key and clicking on each object. Then,
right-click on any selected object and choose Group > Group to group them.The objects
will now act as a single unit.
7. Anand can adjust text around an image by following below steps:
• Select the image.
• Click on the Format menu and then the Wrap option.
• Select the required wrap option such as Page Wrap, Optimal Page Wrap, or Through.
• Adjust the spacing around the image as needed.