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Basic Excel Functions

The document outlines basic functions in Excel, emphasizing that calculations must start with an equal sign. It covers various functions including addition, subtraction, multiplication, division, and premade functions like SUM, AVERAGE, MAX, MIN, and IF, providing examples for each. Additionally, it explains the use of functions for counting, concatenating, and rounding numbers, as well as the importance of using cell references for calculations.

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11 views2 pages

Basic Excel Functions

The document outlines basic functions in Excel, emphasizing that calculations must start with an equal sign. It covers various functions including addition, subtraction, multiplication, division, and premade functions like SUM, AVERAGE, MAX, MIN, and IF, providing examples for each. Additionally, it explains the use of functions for counting, concatenating, and rounding numbers, as well as the importance of using cell references for calculations.

Uploaded by

fredjunior763
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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SOME BASIC FUNCTIONS IN EXCEL.

It should be noted that in excel, every calculation should begin with an equal to
sign (=) to inform excel we want to carry out a calculation.
ADDITION (+) e.g =A1+B1

SUBTRACTION (–) e.g =A1-B1

DIVISION (÷ or /) e.g =A1/B1 or =A1÷B1

MULTIPLICATION (x or *) e.g =A1*B1

PRODUCT: The PRODUCT function multiplies all the numbers given as arguments and
returns the product. For example, if cells A1 and A2 contain numbers, you can use the
formula =PRODUCT(A1,A2) to multiply those two numbers together.

SUM: The SUM function adds values. You can add individual values, cell references or
ranges or a mix of all three. For example: =SUM(A2:A10) Adds the values in cells A2 to
10.

SUMIF: The SUMIF function is a premade function in Excel, which calculates the sum
of a range based on one or more true or false condition (criteria). It is typed =SUMIF:
=SUMIF(A1:A10,”>10”). It should be noted that the range is separated from the criteria
using a comma (,) and the criteria should be in quotation marks.

MAX: The MAX function is a premade function in Excel, which finds the highest
number in a range. The function ignores cells with text. It will only work for cells with
numbers for example =MAX(A1:A10)

MIN: The MIN function is a premade function in Excel, which finds the lowest number
in a range. The function ignores cells with text. It will only work for cells with numbers
for example =MIN(A1:A10)

COUNT: The COUNT function counts the number of cells that contain numbers, and
counts numbers within the list of arguments. Use the COUNT function to get the number
of entries in a number field that is in a range or array of numbers. For example
=COUNT(A1:A10)

COUNTA: The COUNTA function counts cells containing any type of information,
including error values and empty text (" "). For example, if the range contains a formula
that returns an empty string, the COUNTA function counts that value. The COUNTA
function does not count empty cells. For example =COUNTA(A1:A10)

COUNTIF: COUNTIF function is used for counting cells within a specified range that
meet a certain criterion, or condition. For example, you can write a COUNTIF formula to
find out how many cells in your worksheet contain a number greater than or less than the
number you specify for example =COUNTIF(A1:A10,”>10”). It should be noted that the
range is separated from the criteria using a comma (,) and the criteria should be in
quotation marks.

COUNTBLANK: COUNTBLANK will count the number of empty cells in a given


range of cells. In financial analysis, the function can be useful in highlighting or counting
empty cells in a given range for example =COUNTBLANK(A1:A10)

CONCATENATE: The CONCATENATE function in Excel is used to join different


pieces of text together or combine values from several cells into one cell. The syntax of
Excel CONCATENATE is as follows: =CONCATENATE(A1,A2)

AVERAGE: Returns the average (arithmetic mean) of the arguments. For example, if the
range A1:A20 contains numbers, the formula =AVERAGE(A1:A20) returns the average
of those numbers

AVERAGEIF: The AVERAGEIFS function is a premade function in Excel, which


calculates the average of a range based on one or more true or false condition. It is typed
=AVERAGEIF: =AVERAGEIF(A1:A10,”>10”)

IF: The IF function is a premade function in Excel, which returns values based on a true
or false condition. That is, it analyzes the range following your given condition and
brings out either a positive or negative response. It is typed
=IF(A1>10,”PASSED”,”FAILED”). It is noticed here that the range and the criteria are
combined (A1>10) and they are separated from both the positive response (PASSED)
and the negative response (FAILED) by a comma (,) and both responses are equally
separated from each other with a comma and both responses are in quotes (“”)

TRIM: TRIM(text) removes leading, trailing spaces as well as excess spaces between
words. Where text is either a text string or reference to the cell containing the text from
which you want to remove spaces. For example =TRIM(A1:A10)

CEILING: CEILING() function rounds a number up to its nearest multiple of


significance. =CEILING(A1,5). Another function to perform this action is ROUNDUP

FLOOR: Contrary to the Ceiling function, the floor function rounds a number down to
the nearest multiple of significance. E.G =FLOOR(A1,5). Another function to perform
this action is ROUNDDOWN

RANK: This function is used to rank or classify the data present within a column in
either ascending or descending order. This is written as =RANK; e.g
=RANK(A1,$A$1:$A$10,0). In this case, the first A1 is the refers to the cell which we
begin the ranking from, A1:A10 represents the range which shall be ranked and they are
locked by absolute referencing ($) which will permit the range not to change in case of
auto filling and finally 0 is used to determine the order of ranking. Generally, 0 is used for
descending order and 1 is used for ascending order.

N/B: To carryout effective calculation in Microsoft excel, we use the cell


names (A1, B1, C4 etc.) and not the value found in the cells.

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