LESSON - WORD FORMATTING TEXT

Part 1 - INTRODUCTION

In the course of these classes, we will carry out exercises to supplement

your knowledge of the basics of text formatting in Word Editor. We will place
special emphasis on those aspects that are necessary for the preparation of
your thesis..
 Part 2 - HEADERS, FOOTERS, PAGE DIVISION, INDENTS AND STYLES.
Often, the text entered into the word does not look very nice at first. It's hard to read
such a text, because it doesn't have any distinctions. The formatting of your thesis should be
perfect. Therefore, we should use a variety of text editor tools that will allow us to beautify
edit the text.

Exercise 1

Download the article.docx file from the “2” directory.

Copy the text to Word and set it in "No spaces" style.

Format the text:

• justified
• font Times New Roman 12 pt
• every new paragraph in such manner:
 • the first letter as initial (INSERT → INITIAL). Height of the initial to 2.

Approximately halfway down the page, set the page division (Insert → Page division).

When formatting a paragraph, make sure to check the Bastard and Widow Control
option (MAIN Tools → SHAPE → tab: BREAKDOWNS AND PAGES).
Excercise 2

In the text, set the header. The header should contain the name and surname of the
author of the article and the title - the header should be drawn with a horizontal line of any
length.

Inserting the header

• from the Insert menu, select the Header command, then Edit Header,
• this will move the cursor to the header in which you type: author, title
• draw a line in the header: to do this, activate Insert → SHAPE,
• Click on the Close header and footer button on the toolbar “design”
• Save as article.doc.
Excercise 3

Inserting page numbers

• Run the command from the INSERT → PAGE NUMBER menu,
• in the opened window you specify the location of page numbers, it should be at the
bottom right.

Save as article.doc.
Exercise 4

Word Styles allow you to quickly and easily apply formatting to text. You can also
change an existing style, create new styles, or delete styles as needed.

Create a new style based on your existing style:

1. Insert the previously copied content of the article.doc file into a new document.

2. Format any paragraph and select it.

3. Select Main Tools, drop down the Styles window (or press Alt+Ctrl+S).

4. Select the Styles Management icon, then click on the New Style button....

5. Select the name of the style that is currently assigned to the paragraph. Enter a new
name in this field, e.g. "New style": New-style.

6. Add the style to the Quick Style List, select “Only in this document”.

Save the file as style.doc.

Part 3 – Creation of tables of content, indexes and bibliography

Excercise 1

Automatic creation of a table of contents

To create a table of contents, select the heading styles - for example, Heading 1, Heading 2
and Heading 3 - to be included in the table of contents. Word will search for headers with
the selected style, format the text of the table of contents headwords, add a indentation
appropriate to the header style, and insert the table of contents into the document. Word
provides a gallery with multiple table of contents styles. Select the table of contents entries
and click the corresponding table of contents style in the options gallery. The table of
contents will automatically be created based on the marked headers.

Marking the table headwords using the built-in header styles

For the new document!!!!!!! insert the previously copied content of the article.doc file

Divide the text into 4 pages (CTRL +ENTER) (if you have fewer pages so far) and enter in the
first paragraph of each page, respectively Chapter 1 (p1), subsection 1.1 (p2), Chapter 2 (p3),
subsection 2.1 (p4).

For paragraphs 1 and 3 of this page, use the style of the main header (Heading 1). And from
paragraphs 2 and 4 of this page to paragraphs 2 and 4 of this page - style Heading 2.

On the Main Tools tab of the Styles group, click on the desired style.

For example, when you've selected the text you want to add a header style to, click the
style called Header 1 in the Quick Styles gallery.
Notes
• If the desired style is not displayed, click the arrow to expand the Fast Styles gallery.
• If you don't have the style you need in the Quick Styles gallery, press
CTRL+SHIFT+S to open the Application Styles taskbar. Under Style name, click the
desired style.
Identification of individual words in the text
For a table of contents to include text that is not formatted as a header, the following
procedure can be used to identify individual headwords in the text.

1. mark the text to be included in the table of contents.

2. In the References tab of the Table of contents group, click Add Text.

3. Click on the level you want to use to mark the selected text, for example Level 1 for the
main level displayed in the table of contents.

4. Repeat steps 1 to 3 to mark each text you want in the table of contents.

Create a table of contents using built-in header styles

This procedure should be used when header styles are used in the document.
1. Click on the place where you want to insert the table of contents (usually at the
beginning of the document).
2. In the Table of Contents group, click the Table of Contents button on the References tab,
then click the corresponding Table of Contents style.

Note

- Additional options can be accessed by clicking Insert Table of Contents to open the Table of
Contents dialog box.

Save document as TableOfContents.doc

Exercise 2

Create a table of contents based on the custom styles used.

Use this procedure when you have already used custom styles for your headers. You can
select the style settings that Word will use to create the table of contents.
1. Click where you want to insert the table of contents.
2. In the Table of Contents group, click Table of Contents on the References tab, then
click Insert Table of Contents.
3. Click the Options button.
4. Under Available styles, find the style used for the document headers.
5. In the Table of Contents Level area, next to the style name, enter a number from 1 to
9 to indicate the level you want to assign to the header style.

Note
- To use only custom styles, delete the table of contents numbers for built-in styles such
as Heading 1.

6. Repeat steps 4 and 5 for each header style you want to include in the table of
contents.
7. Click OK.
8. Select the table of contents appropriate for the document type:

- Document to be printed:
If the document you create is intended to be printed on paper, you can create a table of
contents in which each word will contain both the header and the page number of
the page on which the header is located. This will allow users to quickly navigate to
the appropriate page.

- A document to be read on the screen:

For a document to be read on the screen in Word

the table of contents words can be formatted as hyperlinks so that users can go to the
document header by clicking on the corresponding table of contents password.

9. To apply one of the available projects, click on the project in the Formats field.
10. Select the other table of contents options you want to use.
Exercise 3

Updating the table of contents

If you add or remove headers or other items from the table of contents, you can quickly
update the table of contents.

1. In the Table of Contents group, click Update Table of Contents on the References
tab.
2. Click Update Only Page Numbers or Update the entire Table of Contents

Deletion of the table of contents

1. In the References tab in the Table of contents group, click the Table of contents
button.
2. Click Delete Table of Contents.
Exercise 4

Automatic creation of a list of illustrations.

1. Insert several drawings into the working text of article.doc (Insert → Image from file).
2. Place the cursor under the image and click on the tab References and then click on
the Insert SIGN button.

3. Click on New Label and enter the type of illustration, for example
Drawing. Click on OK.

Now select the illustration type - Photo from the list in the Label field.

4. Then enter your signature and click on OK. The signature is inserted.

5. Similarly, we create signatures for other illustrations in our document.

6. Finally, position the cursor where you want to insert the list of illustrations. Click
on the CALCULATIONS tab and the Insert Illustration List button. In the new window from
the list in the field Fomaty select the list scheme (the preview of the selected one is shown
in the field Print preview).
Indicate whether the program should attach a label (i.e. mark the type of photo,
picture, graph, table) and the next number (option Attach label and number) Click on
OK.

7. If in the future we modify our document and change it to example of page

numbers on which the images are placed, or we insert additional illustrations, then we
need to update the list. To do this, right-click on the list of illustrations and select
Update field, then select Update the entire list and click on the button - the data will
be updated automatically.

Save file as pictures.doc.

Exercise 5

Creation of a bibliography

Word allows you to create one master list with sources (quoted books or articles), which will
be used in various works. From the main list you can select the sources that will create the
so-called current list - from this current list we will download the sources for the document
that we are currently working on. This is a logical solution, because each time a set of
sources quoted in the work can be different. And when we introduce all the necessary
references into our work, at the end of the document we will be able to automatically
generate a collective list of quoted books and articles.

1. Open an empty document and click on the CALLS tab, then pay attention to
section

2. Click the Insert Quote button.

3. Click Add New Source.

 4. Fill in the fields as in the example above, then click OK

5. Start the sentence with: As Kolodziej says in his book and click again on the Insert
Quote button. Yu will see the defined source in the drop-down list.

6. Click on the content of the inserted field in parentheses.

The Edit Source command allows you to modify the source form,
and Edit Quote command allows you to modify the form of the
source. This will allow you to add the page from which we quote,
if you want to be more precise in the appeal.
 This way, we create a database of many references that can be
invoked anywhere.

7. Click Manage sources. You will see the Sources Manager

window, where you will find our main source list and an ad-hoc
current list. Note that you don't have to define sources every time - if
you've already worked on a document and made sources for it that
can be used in a different document, you can mark all necessary
sources in the main list with the mouse and copy them to the current
list (many at once - using Ctrl).

Now pay attention to the citation style. You have 10 styles at your
disposal, the most popular of which are APA, Chicago and MLA.

- APA - American Psychological Association.

Psychological Association)

- Chicago - The Chicago Manual of Style

- MLA - Modern Language Association (Association of Modern

Languages)

8. Bibliography inventory: Click the Bibliography button and select

one of the predefined templates, e.g. Bibliography.
The effect:

Bibliography

Wheelwright, Witold. Mathematical analysis. Warsaw: Wydawnictwa Naukowe PWN,

2010.
PART 4 - Summary

In the attached lesson material we reminded you of the most important formatting
stages related to the diploma thesis. Please note, however, that even the best
packaging will be worthless without content.