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MS Access Cheat Sheet

This document provides a step-by-step guide to creating a mini application in MS Access, including the creation of tables for Students, Courses, and Users, as well as a login form and a dashboard. It includes code snippets for login functionality, a search feature for student records, and instructions for generating reports. The final steps involve setting the display form and customizing the user interface for a cleaner look.

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8 views2 pages

MS Access Cheat Sheet

This document provides a step-by-step guide to creating a mini application in MS Access, including the creation of tables for Students, Courses, and Users, as well as a login form and a dashboard. It includes code snippets for login functionality, a search feature for student records, and instructions for generating reports. The final steps involve setting the display form and customizing the user interface for a cleaner look.

Uploaded by

markleoninform
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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MS Access Mini App - Cheat Sheet

Step 1: Create Tables


Create three tables:
1. Students
- StudentID (AutoNumber, PK)
- StudentName (Short Text)
- Gender (Short Text)
- Age (Number)
- PhoneNumber (Short Text)
- CourseID (Number)

2. Courses
- CourseID (AutoNumber, PK)
- CourseName (Short Text)
- Teacher (Short Text)

3. Users
- Username (Short Text)
- Password (Short Text)

Set relationships: CourseID (Courses) -> CourseID (Students)

Step 2: Create Login Form


Create a form 'LoginForm' with:
- Textboxes: txtUsername, txtPassword (Input Mask: Password)
- Button: btnLogin

Code for btnLogin_Click:


------------------------------------------------
Private Sub btnLogin_Click()
Dim uname As String
Dim pword As String
uname = Me.txtUsername
pword = Me.txtPassword
If DCount("*", "Users", "Username='" & uname & "' AND Password='" & pword & "'") > 0 Then
MsgBox "Login successful!", vbInformation
DoCmd.Close acForm, "LoginForm"
DoCmd.OpenForm "Dashboard"
Else
MsgBox "Incorrect username or password!", vbExclamation
End If
End Sub
MS Access Mini App - Cheat Sheet

------------------------------------------------

Step 3: Student Form + Search Box


Create 'StudentForm' from Students table.
- Change Gender to Combo Box, Row Source: "Male";"Female";"Other"

Add txtSearch box + btnSearch button with code:


------------------------------------------------
Private Sub btnSearch_Click()
Me.Filter = "StudentName LIKE '*" & Me.txtSearch & "*'"
Me.FilterOn = True
End Sub
------------------------------------------------

Step 4: Create a Report


Create a report from the Students table.
Save it as 'StudentReport'.

Step 5: Dashboard Form


Create blank form 'Dashboard' with buttons:
1. Open StudentForm
Code: DoCmd.OpenForm "StudentForm"
2. Open StudentReport
Code: DoCmd.OpenReport "StudentReport", acViewPreview
3. Open Courses table
Code: DoCmd.OpenTable "Courses"
4. Log Out
Code: Application.Quit

Step 6: Final Touch


File > Options > Current Database:
- Set Display Form: LoginForm
- Uncheck Navigation Pane for clean UI

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