Digital Documentation Class 10 Notes

Session 1 : Create and apply Style in the

Document
Style refers to a pre-defined set of formatting attributes that can be applied to
text, paragraphs, pages, and other elements of a document. Styles help to
ensure consistency in formatting throughout the document and make it easier
to manage and modify the document’s formatting.

Style and
Formatting Window
Advantages of Style

 Provides consistency throughout the document

 Saves time and increases efficiency
 Allows for easy updates and modifications
 Makes document management simpler and more organized
 Enhances accessibility for readers who use assistive technologies.
There are several types of styles in OpenOffice,
including:

 Character styles: These are used to apply formatting to specific

characters or words within a paragraph. For example, you might use a
character style to make a particular word bold or italicized.
 Paragraph styles: These are used to apply formatting to entire
paragraphs, including text alignment, spacing, and indentation.
 Page styles: These are used to define the layout and formatting of
individual pages, including margins, headers, and footers.
 List styles: These are used to define the formatting of bulleted or
numbered lists.
 Frame styles: These are used to define the formatting of frames, which
are used to hold graphics or other elements within a document.
  Table styles: These are used to define the formatting of tables,
including cell borders, backgrounds, and text alignment.
 Graphics styles: These are used to define the formatting of graphics or
images within a document, including borders, backgrounds, and text
wrapping.
How to Apply Style in OpenOffice.org

Step 1 : Select the text, paragraph, or other element where you want to apply
the style.
Step 2 : Click Format > Style and Formatting or press F11
Step 3 : Select any one of the style (e.g., Paragraph, Character, etc.)

Note : Style and Formating Windows is given above.

What is Fill Format Mode and How to apply

Fill Format Mode is a feature in OpenOffice that allows you to copy the
formatting from one element of a document and apply it to another element.
This can be useful when you want to quickly apply consistent formatting to
multiple elements within a document.

How to Apply Fill Format Mode

Step 1 : Select the element that contains the formatting you want to copy.
Step 2 : Click on the “Fill Format mode” icon in the Style and Formatting
window.
Step 3 : Select the element or elements that you want to apply the formatting
to.
Step 4 : Click on the element that you want to apply the formatting.

Creating New Custom Style in OpenOffice.org

There are two diffierent ways to create a Style

1) Creating a new Style from a selection

2) Dragging and Dropping to Create A Style

Create New Style from Selection

By replicating an existing manual format, you can make a new style. This new
style will only be applied to this document and will not be saved in the
template.

Step 1 : Select the formatted text or paragraph.

Step 2 : From the top menu, select “Styles” > “New Style” (or press F11).
Step 3 : In the New Style window, enter a name for the new style and select
the type of style you want to create.
Step 4 : Make any additional changes to the style options.
Step 5 : Click “OK” to save the new style.

Drag and Drop to create New Style

You can drag and drop a text selection into the Styles and Formatting window
to create a new style.

Step 1 : Open the Styles and Formatting window.

Step 2 : Select text and drag it to the Styles and Formatting window.
Step 3 : In the Create Style dialog box, type a name for the new style. The list
shows the names of existing custom styles of the selected type, if any. Click
OK to save the new style.
Step 4 : If the Paragraph Styles list is showing in the Styles and Formatting
window, a new paragraph style will be added to the list. If Character Styles are
active, the character style will be added to the list.

Digital Documentation Class 10 Notes

Modifying Custom or Pre defined Styles

There are two different ways to modify Style in OpenOffice –

Updating a style from a selection •


Load or copy styles from another document or template

Updating a Style from a selection

To update a style from a selection:

Step 1 : Open the Styles and Formatting window.

Step 2 : In the document, select an item that has the format.
Step 3 : In the Styles and Formatting window, select the style you want to
update (singleclick, not double-click), then long-click on the arrow next to the
New Style from Selection icon and click on Update Style.

Load or copy styles from another document or template

You can copy styles by loading them from a template or another document:

Step 1 : Open the document into which you wish to paste styles.
Step 2 : Long-click on the arrow next to the New Style from Selection symbol
in the Styles and Formatting window, and then select Load Styles.
Step 3 : Locate and choose the template you wish to copy styles from on the
Load Styles box.
Step 4 : Decide which style categories should be duplicated.
Step 5 : Click OK to copy the styles.
 Digital Documentation Class 10 Notes

How to Insert and use Image in Digital Document

There are various ways to insert images into a document, including via the
Drag and Drop, Insert Image from File, Insert Image from Clipboard, Open
Office Gallery, and a scanner.

1. Drag and Drop

2. Insert Image from Dialog Box
3. Insert Image from Clipboard
4. Insert Image from Gallery
5. Insert Image from Scanner
Drag and Drop

To drag an image file into a digital document, follow these steps: –

Step 1 : Open a File browser window and locate the image you want to insert.
Step 2 : Drag the image into the Writer document and drop it where you want.

Insert Image from Dialog Box

To insert an image file into a digital document, follow these steps –

Step 1: Click in the Open Office document in the first step to place the image
there.
Step 2: From the menu bar, select Insert > Picture > From File.
Step 3: Navigate to the file that needs to be inserted on the Insert Picture
dialogue, select it, and click Open.

Insert Image from Clipboard

Step 1 : Open the document in which you want to insert the image.
Step 2 : Place the cursor where you want the image to be inserted.
Step 3 : Press “Ctrl+V” or right-click and select “Paste” to insert the image
from the clipboard.
Step 4 : Resize or move the image as necessary.

Digital Documentation Class 10 Notes

Insert Image from Gallery

Step 1 : Open the document in which you want to insert the image.
Step 2 : From the top menu, select “View” > “Gallery” (or press F6).
Step 3 : In the Gallery window that appears, browse through the categories to
find the image you want to insert.
Step 4 : Click on the image to select it.
Step 5 : Click and drag the selected image into the document where you want
it to appear.

Insert Image from Scanner

If your computer has a scanner attached, Open Office may access the
scanning software and enter the scanned item as an image into the Open
Office document. To insert image

Click the area where the image to be placed, then choose Insert > Picture >
Scan > Select Source to begin the process.

Modifying Image in OpenOffice.org

You might need to edit a new image you include so that it matches the
document. Here, we’ll go through how to use the Picture toolbar, as well as
how to resize, crop, and rotate a photo using a workaround.

Picture Toolbar

The Picture toolbar displays when you insert a picture or choose one that is
already in the page. View > Toolbars > Picture allows you to set it to always
be visible.

Graphics mode

You can change color images to grayscale by selecting the image and then
selecting Grayscale from the Graphics mode list.

Flip vertically or horizontally

Select the image, then click the corresponding icon to turn it vertically or
horizontally.

Filters

The filters are briefly described in the following table, but the best way to
comprehend them is to use them. Try around with the various filters and their
settings.

Digital Documentation Class 10 Notes

Transparency

To make a picture more transparent, change the percentage value in the

Transparency box on the Picture toolbar. When making a watermark or
enclosing the image in the background.

Using The Formatting Toolbar And Picture Dialog

a. Cropping Images

You could want to crop (cut off) a portion of the image if you’re only interested
in it for your document. Right-click the image and choose Picture from the
pop-up menu to begin cropping it.

b. Keep scale / Keep image size

When the Keep scale option is used (the default), cropping an image does not
alter its scale.

When the option to Keep Picture Size is used, cropping results in either an
increase in image size (for positive cropping values), a decrease in image size
(for negative cropping values), or an image distortion.

c. Width and Height

As you input values in the Left, Right, Top, and Bottom fields under Scale or
Image size, the Width and Height fields change. To find the precise amount to
crop by, use the thumbnail next to these fields.

Digital Documentation Class 10 Notes

d. Resizing an Image

If the inserted image is too big or too small, it might not fit into the paper
completely. You can resize the image in Writer.

e. Rotating a Picture
With the aid of the rotation option in digital documentation, you can rotate the
image.

f. Creating Drawing Objects

Display the Drawing toolbar by selecting View > Toolbars > Drawing to start
utilising the drawing tools.

Session 3 : Create and use Template

A template is a sample that you can follow while writing new documents.
Documents that have previously been designed are called templates. Simply
substitute your own text for the sample text.

Creating a Template

You can create your own templates in two ways:

from a document,
and using a wizard.
Creating A Template From A Document

Step 1 : Open a new or existing document of the type you want to make into a
template (text document, spreadsheet, drawing, presentation).
Step 2 : Add the content and styles that you want.
Step 3 : From the main menu, choose
File > Templates > Save.

Digital Documentation Class 10 Notes

Creating A Template Using A Wizard

Step 1 : Choose File > Wizards >[type of template required]

Step 2 : Follow the instructions on the pages of the wizard like the date,
subject line , salutation, and complimentary close
Step 3 : In the last section of the wizard, you can specify the name and
location for saving the template.
Step 4 : Finally, you have the option of creating a new document from your
template immediately, or manually changing the template.

Session 4 : Create and customize Table of

Contents
A table of contents (TOC) is a list of the main sections or chapters in a
document, a table of contents gives readers a quick summary of the
document’s content and a mechanism to quickly search for a specific piece of
information within it. The table of contents typically includes section or chapter
titles and the corresponding page numbers.

Advantages of Table of Content

 Provides quick navigation

 Efficient organization
 Improved comprehension
 Professional appearance
 Accessibility for readers with disabilities
What is the purpose of Table of Content

1. It provides users with a summary of the contents and structure of the

document.
2. It enables users to jump right to a certain area of a document.
How to Insert Table of Content in Digital Documentation

To insert table of Content in Digital Document follow the following link –

Insert > Indexes and Tables > Indexes and Tables.
Basic Setting in Table of Content

Adding A Title

Put a title in the Title area if you want one for the table of contents. (If Writer
automatically entered a title in this field, you may edit it by typing over the
value.) Clear the Title field to remove the title.

Digital Documentation Class 10 Notes

Protecting Against Manual Changes

Select the Protected against manual changes checkbox to prevent accidental

changes to the table of contents.

If this box is checked, the context menu or the Insert Table/Index
window are the only ways to modify the table of contents.
 If this box is unchecked, The table of contents can be modified
immediately on the document page, just like regular text..
Changing The Number Of Levels

When creating the table of contents, Writer by default considers 10 levels of

headings. Enter the required number in the “Evaluate up to level” spin box to
adjust the number of levels examined.

Assigning Custom Styles

All paragraphs created using the default heading styles are automatically
assigned to the table of contents by Writer (Heading 1, Heading 2, and so on).

Using The Entries Tab

Entries table help to customize the formatting of the TOC entries. This tab
allows you to specify how the headings and subheadings in the document
should appear in the TOC, including the font, style, indentation, and page
number formatting.

 E# – The chapter number is indicated by the E# button.

 E – The entered text is represented by the E button.
 T – A tab stop is represented by the T button.
 # – The page number is indicated by the # button.
 LS – The beginning of a hyperlink is indicated by the LS button. (This
button is absent from the Structure line by default.)
 LE – A hyperlink’s conclusion is indicated by the LE button. (This button
is absent from the Structure line by default.)
Deleting Elements

Click the button next to the element you want to remove from the Structure
line, and then press the Delete key on your computer. For instance, click the T
button and then press the Delete key to remove a tab stop.

Using The Background Tab

To add colour or a graphic to the table backdrop, use the Background tab.

Saving The Table Of Contents

Click OK to save the table of contents and have it display in your document.
The table of contents is displayed in your document once the Insert
Index/Table window closes.

Session 5 : Implement Mail Merge

Using a mail merge, you can personalise a letter you’ve already written and
send it to a large group of recipients, giving the impression that you wrote it
specifically for them. A mail merge can also be a rapid technique to create
labels or envelopes with the addresses for various persons on each label or
envelope using a list of people’s mailing addresses.
Anyone or any business that interacts frequently with customers, partners,
parents, or other individuals must use the mail merge.

How to create Mail Merge in Digital Documentation

Step 1: Select starting document

Step 2: Select document type
Step 3: Insert address block or Selecting the data source
Step 4: Create salutation
Step 5: Adjust layout
Step 6: Edit document and insert extra fields
Step 7: Personalize documents
Step 8: Save, print or send

What is Data Source

During the mail merge process, data from another document referred to as the
data source, Data Source connects to the main document and retrieves the
information like names, addresses, and phone numbers can be found in a
document, spreadsheet, or database that serves as the data source.

What are the different type of Data Source available in

Mail Merge

OpenOffice.org allows data sources to be accessed and then linked into OOo
documents. For example, a mail merge links an external document containing
a list of names and addresses into a letter, with one copy of the letter being
generated for each entry.

Different type of File which support to insert data in Mail merge are –

1. Spreadsheet
2. Text File
3. Access or Base Database
4. Address Book
Revision QA based on Digital Documentation
Q. What are styles in OpenOffice?

Answer – OpenOffice styles are pre-defined formatting templates that make it

simple and quick to apply unified styling to various elements of a document,
such as headings, paragraphs, and tables.

Q. What are the advantages of using styles in OpenOffice?

Answer – Using styles in OpenOffice has certain benefits, such as simpler
formatting and reformatting, more accuracy and consistency, quicker
document production, and simpler updating of formatting across many
documents.

Q. How do you create and apply styles in OpenOffice?

Answer – In OpenOffice, utilise the “Styles and Formatting” box and select
“New Style” from the drop-down menu to create a style. You can use the
“Styles and Formatting” pane and click on the appropriate style name to apply
a style to a document.

Q. What are some best practices for using styles in

OpenOffice?

Answer – Creating and adopting a consistent naming convention for styles,

modifying styles as required, updating styles as required, and using the
“Update Style” tool to make changes to all instances of a style in a document
are some of the best practises for using styles in OpenOffice.

Q. How can you modify or delete styles in OpenOffice?

Answer – In the “Styles and Formatting” window, you may right-click on the
style name and select “Modify” to change the style. You can choose “Delete”
by performing a right-click on a style’s name. It’s crucial to remember that
removing a style could also remove all occurrences of that style from the
document.

Q. What is mail merge?

Answer – With the mail merge tool in Digital Document, users can combine a
main document with a data source to produce a huge number of customised
documents, such as letters, emails, or labels.

Q. What are the benefits of using mail merge?

Answer – The benefits of using mail merge include saving time, reducing
errors, increasing productivity, and personalizing communications to
recipients.

Q. What are the basic requirements for creating a mail

merge in Microsoft Word?
Answer – A main document, a data source containing recipient details, and
the capability to add fields to the document to personalise it are the
prerequisites for constructing a mail merge in Digital Document.

Q. How do you insert fields into a mail merge document?

Answer – Place the cursor where you want the field to appear in the mail
merge document and choose “Insert Merge Field” from the “Insert Merge
Field” dropdown menu on the “Mailings” tab.

Q. What is the difference between the main document and

the data source in mail merge?

Answer – The data source is the file that holds the information that is specific
to each recipient, whereas the main document is the template or master
document that provides the overall layout and content of the final message.

Q. What are the different types of data sources that can be

used for a mail merge?

Answer – The different types of data sources that can be used for a mail
merge include Excel spreadsheets, Access databases, Outlook contact lists,
and text files.

Q. What is a table of contents in OpenOffice?

Answer – A table of contents in OpenOffice is a list of a document’s headers

and subheadings together with the pages on which they appear. It enables
readers to easily search the document for the information they require.

Q. How can you insert a table of contents in OpenOffice?

Answer – First, make sure your document has the proper headings and
subheadings before attempting to incorporate a table of contents in
OpenOffice. Then, choose “Indexes and Tables” from the “Insert” menu and
then “Indexes and Tables” once more. Choose “Table of Contents” from the
“Type” drop-down menu on the “Indexes and Tables” dialogue box’s “Type”
tab. After making the necessary adjustments, click “OK” to enter the table of
contents.

Q. Can you manually edit a table of contents in OpenOffice?

Answer – A table of contents can be manually edited in OpenOffice, but this

is generally not advised. A table of contents that has been manually edited
may have mistakes or inconsistencies, and it may be more challenging to
update the table of contents if the document changes. Instead, it is advised to
make advantage of OpenOffice’s automated table of contents capability,
which may be rapidly and easily updated whenever the document changes.

Q. How do you update a table of contents in OpenOffice?

Answer – A table of contents in OpenOffice can be updated by right-clicking it

and choosing “Update Index/Table.” Choose “Update complete table” from the
“Update Index/Table” dialogue box, then click to update the table of contents.

Q. Can you customize the appearance of a table of contents

in OpenOffice?

Answer – A table of contents’ appearance can be changed in OpenOffice,

yes. A variety of pre-defined styles are available, or you can design your own.
Go to the “Indexes and Tables” dialogue box and select the “Styles” option to
change how a table of contents looks. From there, you can choose a pre-
defined style or develop a new one by altering the ones that are already there.

Q. How do you remove a table of contents in OpenOffice?

Answer – A table of contents in OpenOffice can be eliminated by selecting it

and pressing the “Delete” key on your keyboard. As an alternative, you can
pick “Indexes and Tables” from the “Insert” menu and then select it once
again. Remove the table of contents by clicking the “Type” tab and selecting
“None” in the “Indexes and Tables” dialogue box.

Very Important MCQs from Textbook

Session 1: Create and Apply styles in the

document
1. ___________ is a set of formats that you can apply to selected pages,
text, frames, and other elements in your document.
a. Style
b. Format
c. Design
d. None of the above

Hide Answer ⟵
a. Style
2. You can apply a whole group of formats at the same time using
___________.
a. Style
b. Format
c. Design
d. None of the above

Hide Answer ⟵
a. Style
3. Give the example of style in OpenOffice.org __________.
a. Page Style
b. Paragraph Style
c. Character Style
d. All of the above

Hide Answer ⟵
d. All of the above
4. How you can apply style in the digital documentation _________.
a. Using the styles and formatting windows
b. Using fill format mode
c. Both a) and b)
d. None of the above

Hide Answer ⟵
c. Both a) and b)
Digital Documentation Class 10 MCQ

5. ___________affect the font and size of chosen text within a paragraph,

as well as bold and italic forms.
a. Page styles
b. Paragraph styles
c. Character styles
d. Graphic styles

Hide Answer ⟵
c. Character styles
6. Which style includes headers and footers, as well as borders and
margins?
a. Character Style
b. Page Style
c. Frame style
d. Presentation Style

Hide Answer ⟵
b. Page Style
7. Which style affects the font size, boldness, and italics format of the
selected text?
a. Cell Styles
b. Numbering Styles
c. Character Styles
d. Frame Styles

Hide Answer ⟵
c. Character Styles
8. How you can create a new style in digital documentation
_____________.
a. Creating a new style from a selection
b. Dragging and dropping to create a style
c. Both a) and b)
d. None of the above

Hide Answer ⟵
c. Both a) and b)
9. How you can modify style in digital documentation ___________.
a. Updating a style from a selection
b. Load or copy styles from another document or template
c. Both a) and b)
d. None of the above

Hide Answer ⟵
c. Both a) and b)
Digital Documentation Class 10 MCQ

20. Styles and Formatting Window is available in ______ menu.

a. Format
b. Insert
c. Tools
d. View

Hide Answer ⟵
a. Format
Session 2: Insert and use images
21. Images can be added to a document in several ways by inserting
_____________.
a. From Graphics Program
b. From Scanner
c. Form Open Office Gallery
d. All of the above

Hide Answer ⟵
d. All of the above
22. Krishna wants to create a flowchart in Word for his applications.
Which option should he choose in order to do this work quickly?
a. Drawing/Shapes
b. Symbols
c. Pictures
d. All of these

Hide Answer ⟵
c. Pictures
23. Using the ____________ option in a word processor, the user can
insert lines, simple geometric forms, arrows, stars, banners, and
callouts into the manuscript.
a. Pictures
b. Chart
c. Symbol
d. Shapes

Hide Answer ⟵
d. Shapes
24. By selecting the ______ option, you can copy Styles from a template
or another document.
a. New Style from selection.
b. Update Style.
c. Load Style.
d. None of the Above

Hide Answer ⟵
c. Load Style.
25. How many resize handles will be there around the image?
a. Six
b. Eight
c. Ten
d. Five

Hide Answer ⟵
b. Eight
26. Fatima has added a photograph to a document. She wishes to cut a
portion of the image. Which method should she use to complete the
task?
a. Cut
b. Copy
c. Crop
d. Layout

Hide Answer ⟵
c. Crop
27. To insert hyperlink in digital document you have to use the following
shortcut key:
a. Ctrl+K
b. Ctrl+H
c. Ctrl+L
d. Ctrl+P

Hide Answer ⟵
a. Ctrl+K
Digital Documentation Class 10 MCQ

28. Area where cut and copied image stored is _________________

a. Clipboard
b. RAM
c. ROM
d. Imageboard

Hide Answer ⟵
a. Clipboard
29. Which of the following is not a Graphic filter component in digital
documents?
a. Invert
b. Smooth
c. Sharpen
d. Wrapping

Hide Answer ⟵
d. Wrapping
30. You can change color images to grayscale by selecting the image
and then selecting Grayscale from the ____________.
a. Graphics mode
b. Filter
c. Flip
d. None of the above

Hide Answer ⟵
a. Graphics mode
31. __________ helps to transport the image vertically or horizontally.
a. Graphics mode
b. Filter
c. Flip
d. None of the above

Hide Answer ⟵
b. Filter
32. _________ options are used to convert the color values of a color
image or the brightness values of a grayscale image.
a. Smooth
b. Invert
c. Sharper
d. Remove noise

Hide Answer ⟵
b. Invert
33. __________ helps to mimic the effects of too much light in a picture.
a. Smooth
b. Invert
c. Solarization
d. Remove noise

Hide Answer ⟵
c. Solarization
34. ___________ makes a picture appear like a painting by reducing the
number of colors used.
a. Smooth
b. Posterize
c. harper
d. Remove noise

Hide Answer ⟵
b. Posterize
35. __________ joins groups of pixels into a single area of one color.
a. Smooth
b. Invert
c. Mosaic
d. Remove noise

Hide Answer ⟵
c. Mosaic
Digital Documentation Class 10 MCQ

36. _____________ helps to make the image transparent.

a. Smooth
b. Invert
c. Transparency
d. Remove noise

Hide Answer ⟵
c. Transparency
37. ___________ helps to cut off the parts of the image without changing
the scale of image.
a. Smooth
b. Cropping
c. Invert
d. Remove noise

Hide Answer ⟵
b. Cropping
38. _________ helps to change the size of the image in a digital
document.
a. Smooth
b. Invert
c. Keep Scale
d. None of the above

Hide Answer ⟵
c. Keep Scale
39. The size of the image changes when you specify in percentages
__________.
a. Scale Width and Height
b. Resize
c. Nosize
d. None of the above

Hide Answer ⟵
a. Scale Width and Height
40. You can resize the image by selecting one of the corner handles and
keep the _______ key pressed while dragging the handle to its new
position.
a. Ctrl
b. Shift
c. Alt
d. None of the above

Hide Answer ⟵
b. Shift
Digital Documentation Class 10 MCQ

41. Color toolbar allow us to change

a. RGB Color Components
b. Brightness
c. Gamma effect of image
d. All of the above
Hide Answer ⟵
d. All of the above
42. Rotate option available on ________ toolbar.
a. Picture
b. Art
c. Drawing
d. None of the above

Hide Answer ⟵
c. Drawing
43. Which of the following is the correct method for opening the Picture
toolbar?
a. View—> Tools—> Picture
b. Insert—> Tools—> Picture
c. View—> Toolbars—> Picture
d. Insert—> Toolbars—> Picture

Hide Answer ⟵
c. View—> Toolbars—> Picture
44. In the Graphics mode of the picture toolbar, which of the following
options is not available?
a. Grayscale
b. Black/White
c. Watermark
d. Original

Hide Answer ⟵
d. Original
Session 3: Create and use template
45. We can create temples in __________.
a. Writer
c. Spreadsheet
d. Impress
e. All of the above

Hide Answer ⟵
d. All of the above
46. A __________ is a model that you use to create other documents.
a. Document
b. Template
c. Design
d. None of the above
Hide Answer ⟵
b. Template
47. Which of the following does not allow the Templates dialogue to
appear?
a. File>New>Template
b. File>Template>Manage Template
c. File>New>Text Document

Hide Answer ⟵
c. File>New>Text Document
48. In Writer, you can make a Template by saving a document with the
_____ extension.
a. .odt
b. .ott
c. .dbm
d. .ods

Show Answer ⟶
49. Document templates can contain ____________.
a. Text
b. Graphics
c. Style
d. All of the above

Show Answer ⟶
50. The ___________ is used to create a list of chapter names and page
numbers at the beginning of a content.
a. Index
b. Heading
c. Table of content
d. None of the above

Hide Answer ⟵
c. Table of content
Digital Documentation Class 10 MCQ

51. To create a table of content automatically you have to give

___________ style.
a. Index
b. Content
c. Heading
d. None of the above

Hide Answer ⟵
c. Heading
52. Which options help to protect the table of content ____________.
a. Protected any time
b. Protected against manual changes
c. Always Protect the changes
d. None of the above

Hide Answer ⟵
b. Protected against manual changes
53. E#, E, T, #, LS,ES belong to which feature?
a. Mail Merge.
b. Indexes and Tables
c. Tables.
d. None of these.

Hide Answer ⟵
b. Indexes and Tables
54. Which of the following tabs is not available in the insert Index/Table
dialog box?
a. Entries
b. Styles
c. Background
d. None of the above

Hide Answer ⟵
d. None of the above
55. In Writer, which of the following levels of headers can be indexed?
a. H1
b. H2
c. H3
d. All of the above

Hide Answer ⟵
d. All of the above
56. __________ button represents the chapter number in the table of
content.
a. E#
b. E
c. T
d. #

Hide Answer ⟵
a. E#
57. ___________ button represents the entry text in the table of content.
a. E#
b. E
c. T
d. #

Hide Answer ⟵
b. E
58. ___________ button represents the tab stop in the table of content.
a. E#
b. E
c. T
d. #

Hide Answer ⟵
c. T
59. ___________ button represents the page number in the table of
content.
a. E#
b. E
c. T
d. #

Hide Answer ⟵
d. #
60. ___________ button represents the start of a hyperlink in the table of
content.
a. E#
b. E
c. LS
d. #

Hide Answer ⟵
c. LS
Digital Documentation Class 10 MCQ with Answers

61. ___________ button represents the end of a hyperlink in the table of

content.
a. E#
b. E
c. LE
d. #

Hide Answer ⟵
c. LE
Session 5: Implement Mail Merge
62. A _______________ is a method of sending a single letter to a large
group of recipients.
a. Table of content
b. Mail Merge
c. Style
d. None of the above

Hide Answer ⟵
b. Mail Merge
63. Which help us to send the same letter to different persons?
a. Macros
b. Mail Merge
c. Template
d. None of above

Hide Answer ⟵
b. Mail Merge
64. Amrita has just turned 14 years old. She intends to invite her friends
and family to the gathering. Which function will she employ to send the
same invitation to a large number of individuals with various addresses
without having to type it over and again?
a. Mail Merge
b. Letter wizard
c. Document Type
d. None of these

Hide Answer ⟵
a. Mail Merge
65. Which type of data format we can add in mail merge ____________.
a. .txt
b. .csv
c. .mdb
d. All of the above

Hide Answer ⟵
d. All of the above
66. A Cyber Awareness brochure must be created. Which of the Office
Suite components should be used to complete this task:
a. Spreadsheet
b. Digital Documentation
c. Database Management
d. Mail Merge

Hide Answer ⟵
b. Digital Documentation
Very Important Subjective Questions from
Textbook

Session 1: Create and Apply styles in the

document
1. What are Styles ?. What are the advantages of using
styles.

Answer – Styles are pre-defined formatting attributes in digital document

processing that can be used to apply consistent formatting to text and other
elements. The advantages of using styles include –

 Consistency throughout the document

 Efficiency in formatting the document
 Flexibility in making changes to the document
 Improved accessibility for users with assistive technologies.
Digital Documentation Class 10 Questions and Answers

2. Give any four styles supported by OpenOffice.org

Answer – OpenOffice.org supports various styles, including:

 Paragraph Styles: Used to format paragraphs, including indentation, line

spacing, and font size.
 Character Styles: Used to format individual characters, including font
type, size, color, and style.
 Page Styles: Used to format the overall appearance of a page, including
margins, headers, and footers.
 List Styles: Used to format bulleted or numbered lists, including the type
of bullet or number, indentation, and spacing.
Digital Documentation Class 10 Questions and Answers

3. What is the best way to load styles from a template or

another document?

Answer –
You can copy styles by loading them from a template or another document, for
example:

1. Open the document into which you wish to paste the styles.
2. In the Styles and Formatting window, click on Load Styles after long-
clicking on the arrow next to the New Style from Selection symbol.
 3. Locate and choose the template you wish to copy styles from in the
Load Styles window
4. Choose the style categories you want to copy. If you want the copied
styles to overwrite any styles with the same names in the document
you’re putting them into, select Overwrite.
5. To copy styles from another document, click the From File button to
bring up a box where you may choose the required file.
Digital Documentation Class 10 Questions and Answers

4. How can you modify the style?

Answer – Styles can be changed in a variety of ways in OpenOffice.org.

• Load or copy styles from another document or template
• Update a style from a selection

5. How can we create our own styles?

Answer – There are two different ways to create a style –

 Creating a new style from a selection – You can copy a new style
from an existing style. This new style will only be applied to this
document and will not be saved in the template.
 Dragging And Dropping To Create A Style – You can drag and drop
a text selection into the Styles and Formatting window to create a new
style.
Digital Documentation Class 10 Questions and Answers

Session 2: Insert and use images

6. Explain any five Graphic filters.

Answer – The following are four graphic filters:

a. Invert – Changing the color in the color image, and giving brightness in
grayscale image.
b. Solarization – Increasing the effects of excessive light in a photograph.
c. Posterize – Reduces the number of colours in a picture to make it look like
a painting.
d. Charcoal – The image is displayed as a charcoal sketch.
e. Mosaic – Combines groupings of pixels into a single colour area.

Digital Documentation Class 10 Questions and Answers

7. Explain Image Cropping

Answer – Image cropping is the process of removing unwanted parts of an
image by selecting and keeping a specific portion of the image while
discarding the rest. Method for cropping image are right-click the image and
choose Picture from the pop-up menu to begin cropping it. Select the Crop
page in the Picture dialogue box.

The following parameters can be controlled on the Crop page:

Keep scale / Keep image size –

1. When Keep scale is chosen (the default), cropping the image has no
effect on the image’s scale.
2. Cropping creates enlargement (for positive cropping values), shrinking
(for negative cropping values), or distortion of the image when Keep
image size is selected, so the image size remains constant.
Left, Right, Top, and Bottom –

You can crop the image using the dialog box, you can enter left, right, top and
bottom margins to crop the image.

1. Keep scale – using this option you can crop the image without
changing the size of the image.
2. Keep image size – Without changing the height and width of the image
you can crop the image using keep image size.
Digital Documentation Class 10 Questions and Answers

8. List any three methods of inserting images in a text

document.

Answer – The three methods for inserting images in digital documents are –

 Drag and Drop

 Inserting image from clipboard
 Insert image from Scanner
Digital Documentation Class 10 Questions and Answers

9. What do you understand by the terms:

a. Text Wrapping
b. Anchoring

Answer –
a. Text Wrapping – Text wrapping describes the relationship between
graphics and the surrounding text, which may wrap around the graphic on one
or both sides, be overprinted behind or in front of the graphic, or be
overprinted behind or in front of the graphic.
b. Anchoring – The graphics’ reference point is referred to as IT. This point
could represent the object’s location on the page or in the frame. An anchor
point is always present in an image.

Digital Documentation Class 10 Questions and Answers

Session 3: Create and use template

10. What are templates? What are the advantages of using
templates?

Answer – A template is a type of document that you can use to make a

similar type of document. Templates can contain text, graphics, style, design.

Advantage of template are –

a. Document creation is made easier with templates.
b. It save time to giving style in document
c. The use of templates helps to keep the audience’s interest.

11. What is the difference between styles and templates?

Answer –
a. Style – Styles ensure that your formatting is consistent throughout a
document.

b. Template – Templates allow you to reuse text and maintain a consistent

look and feel across many projects.

Digital Documentation Class 10 Questions and Answers

12. Explain different ways of creating a template.

Answer – There are two ways to create templates in a document.

Creating a template from a document –

1. Create or edit a new or existing document of the type you wish to use as a
template.
2. Fill in the blanks with the content and styles you desire.
3. Select File > Templates > Save from the main menu.

Creating a template using a wizard –

Wizards can be used to construct letter, fax, agenda, presentation, and Web
page templates. The Fax Wizard, for example, walks you through the following
options:
1. Fax machine type (business or personal)
2. Document components such as the date, topic line (for business faxes),
salutation, and closing
3. Information about the sender and receiver options (business fax)
4. Inclusion of text in the footer (business fax)

Digital Documentation Class 10 Questions and Answers

Session 4: Create and customize table of

contents
13. What do you mean by table of content?

Answer – The table of contents tool in Writer allows you to create an

automated table of contents from your document’s headings.

Many of the elements are used in table of content –

a. E# – It indicate chapter number

b. E – It represents the entry text
c. T – It represents tab stop
d. LS – It represents start of a hyperlink
e. LE – It represents End of a hyperlink

Session 5: Implement Mail Merge

14. Explain Mail Merge.

Answer – A mail merge is a method of personalizing a message you’ve

written and sending it to a large group of people, giving the impression that
you prepared the letter specifically for them.

Digital Documentation Class 10 Questions and Answers

15. What are the advantages of Mail Merge?

Answer – Advantages of mail merge are –

a. It’s simple to send the same mail to a big group of recipients using the Mail
Merge tool.
b. We don’t have to type each recipient’s name separately in each letter when
we use Mail Merge.
c. It’s one of the most efficient ways to mass-produce hundreds of
personalized letters in a short amount of time.
d. It is simple to amend the letter because any change made in the main letter
will be reflected in all other recipients’ letters.

16. Give examples of databases in which the Data Source

can be created.

Answer – Any database that supports Open Database Connectivity (ODBC)

can be utilized as a data source. They can also be made in spreadsheets
using Excel, or other similar software.
For example –
a. Spreadsheet
b. Text file
c. CSV file
d. OpenOffice base or Access

Extra Questions from Textbook

Q. Explain the concept of styles in digital documents and
how they are useful for formatting text and paragraphs.

Answer – Styles in digital documents are a useful feature that enables users
to apply a predefined set of formatting options to text and paragraphs in a
single click. A style can encompass font size, typeface, color, paragraph
spacing, alignment, and other formatting options. Consistent use of styles
throughout a document can help ensure a consistent and polished
appearance, enhance readability, and save time by avoiding manual
formatting changes. Overall, styles are a powerful tool that can significantly
improve the efficiency and effectiveness of digital document processing.

Digital Documentation Class 10 Questions and Answers

Q. How can styles be used to create a table of contents in a

digital document?

Answer – To create a table of contents in a digital document, styles can be

utilized by assigning particular styles to headings and subheadings throughout
the document. By applying the “Heading 1” style to primary section headings
and the “Heading 2” style to subheadings, users can generate an automatic
table of contents that lists all of the document’s sections and subsections in a
structured and organized manner.

This saves time and effort since users don’t have to manually create a table of
contents, and it also ensures that the document is consistent and easy to
navigate for the reader. In short, using styles to create a table of contents is a
powerful feature of digital documents that improves the overall readability and
usability of the document.

Digital Documentation Class 10 Questions and Answers

Q. How can the use of styles help to improve the

accessibility of a digital document?

Answer – Styles are an effective means of enhancing the accessibility of

digital documents as they provide a consistent structure and formatting that is
easy for users with visual impairments to navigate. By utilizing styles to define
headings and subheadings, document creators can establish a clear hierarchy
of information that can be interpreted effectively by screen readers.

This results in a document that is more user-friendly and inclusive, as it

enables individuals with visual impairments to easily access and understand
the content. Ultimately, incorporating styles into digital documents can have a
positive impact on the overall accessibility and usability of the document,
which is a crucial consideration in today’s increasingly diverse and inclusive
society.

Digital Documentation Class 10 Questions and Answers

Q. How can the use of styles improve the efficiency of

document creation and editing?

Answer – Styles can enhance the efficiency of document creation and editing
by enabling users to quickly and easily apply formatting options to text and
paragraphs. By defining a set of styles that reflect the formatting options
commonly used in the document, users can swiftly apply those styles to text
and paragraphs with a single click, streamlining the process and saving time.

This feature allows for consistency in formatting, reduces the possibility of

errors, and improves the overall productivity of document creation and editing.
In summary, using styles is a powerful tool that significantly enhances the
efficiency of digital document processing.

Digital Documentation Class 10 Questions and Answers

Q. How can styles be used to ensure consistency in a

collaborative digital document?

Answer – Using styles in a collaborative digital document can ensure

consistency by defining a set of agreed-upon formatting options. This allows
all collaborators to use the same styles throughout the document, resulting in
a consistent appearance and better readability.

Digital Documentation Class 10 Questions and Answers

Q. How can styles be used to format text or paragraphs in a

way that reflects the document’s purpose or audience?

Answer – Users can use styles to ensure that the digital document effectively
communicates its message by applying styles that reflect its purpose or target
audience. Furthermore, they can modify existing styles or create new ones to
satisfy the document’s unique requirements. This approach results in a more
readable and engaging document that is tailored to its intended purpose.

Digital Documentation Class 10 Questions and Answers

Q. What is a table of contents in a digital document, and how

can it benefit the reader?

Answer – A table of contents in a digital document is a list of the document’s

sections or chapters with corresponding page numbers or hyperlinks. It
provides an overview of the document’s structure and helps the reader
navigate the document quickly and easily. By using a table of contents, the
reader can locate specific sections of the document without having to
manually search for them, saving time and improving the reading experience.

Digital Documentation Class 10 Questions and Answers

Q. How can a table of contents be created and formatted in a

digital document?

Answer – To create and format a table of contents in a digital document,

users can follow these steps:

 Assign unique heading styles to each section or chapter of the

document.
 Insert a table of contents using the appropriate option from the menu or
toolbar.
 Customize the table of contents by choosing the desired style and
formatting options to match the document’s design and layout.
 Update the table of contents whenever changes are made to the
document’s structure or content to ensure its accuracy and usefulness
to the reader.
Digital Documentation Class 10 Questions and Answers
Q. What are some best practices for creating a table of
contents in a digital document?

Answer – When creating a table of contents in a digital document, it is

important to use descriptive and accurate section or chapter headings, update
the table of contents as changes are made to the document, use accurate
hyperlinks or page numbers, customize the formatting to match the
document’s design, and test the table of contents to ensure it is user-friendly
and easy to navigate.

Digital Documentation Class 10 Questions and Answers

Q. How can the use of a table of contents benefit the author

of a digital document?

Answer – Using a table of contents can be advantageous for the writer of a

digital document in various ways. By presenting a structured and well-
organized summary of the document’s content, the writer can ensure that the
document is easily comprehensible and coherent. Consequently, this can
save time and minimize the possibility of mistakes that may arise when the
reader has to search for particular sections or chapters manually.

Reference Textbook
The above Digital Documentation Class 10 Notes PDF was created using
the NCERT Book and Study Material accessible on the CBSE ACADEMIC as
a reference.

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