Navsahyadri Education Society's

Group of Institutions
(Polytechnic)

Sr.No.69,70,71, Naigaon [Nasarapur],

Tal- Bhor, Pune-412213.
website: https://www.navsahyadri.edu.in/

Topic Name

Food & Beverage Billing System Using Pthon

MICRO PROJECT REPORT

Submitted in Summer 25

Sr. No Roll No: Enrollment No Seat No

Name of the student

1 46 Dhumal Siddhesh Ashish 2215150253

Under the Guidance of

Prof. Bandal. S. S
At
Navsahyadri Education Society's
Group of Institutions (Polytechnic)
Sr.No.69,70,71, Naigaon [Nasarapur],
Tal- Bhor, Pune-412213.
website: https://www.navsahyadri.edu.in/
MAHARASHTRA STATE BOARD OF TECHNICAL EDUCATION,
MUMBAI

Certificate
This is to certify that Mr. Dhumal Siddhesh Ashish Roll No: 46
of Sixth Semester of Diploma Programming in Engineering &
Technology at 1515–NIT Polytechnic Pune, has completed the Micro
Project satisfactorily in Subject Python Programming [22616] in the
academic year 2024-2025 as per the MSBTE prescribed curriculum of I
Scheme.

Place: Pune Enrollment No: 2215150253

Date: / /2024 Exam. Seat No:

Project Guide Head of the Department Principal

Seal Of
Institue
 INDEX

Sr. No Title Page No.

1 Abstract

2 Introduction

3. Objectives (Cos)

4. Key Features

5. Needs of Billing System

6. Program Code

7. Output

8. Advantages&DiadvantagesOf Billing
System

9. Conclusion / Learning Outcomes

10. References
 Abstract

A Billing System is a software application designed to automate the process of

generating invoices, managing payments, and tracking customer transactions. This
project, developed using Python, aims to provide an efficient and user-friendly solution
for businesses to handle their billing operations.

The system includes features such as product management, customer records, invoice
generation, tax calculations, discount handling, and payment tracking. It ensures
accuracy in billing, reduces manual errors, and enhances overall operational efficiency.

Using Python libraries such as Tkinter (for GUI), SQLite/MySQL (for database
management), and ReportLab (for PDF generation), the system provides a smooth
and interactive experience. The modular and scalable design allows easy customization
for different business needs.

This billing system is particularly beneficial for small to medium-sized enterprises

(SMEs) looking for a cost-effective and automated invoicing solution.
 Introduction

This is a billing software developed using Tkinter, a Python GUI library. It serves as
a tool for managing customer transactions and generating bills for items purchased.
The software provides functionalities such as:

Customer Details: Allows users to input customer name and

phone number.
Product Details: Displays a list of available products with
checkboxes for selection, along with their prices and quantity options.
Bill Area: Shows the bill details including the selected items,
quantities, and total prices.
Generate Bill: Generates the bill with the selected items and
calculates the total amount to be paid.
Save Bill: Provides an option to save the generated bill.
Clear: Clears the selected items and customer details.
Exit: Allows users to exit the billing software.
This software facilitates smooth billing processes for businesses by automating the
calculation of total amounts and providing a convenient interface for managing
transaction
 Objectives (Cos)

The Billing System developed using Python aims to achieve the following Course
Objectives (COs):

1. Automate Billing Process:

o Reduce manual effort by generating invoices automatically.

2. Ensure Accuracy and Efficiency:

o Minimize human errors in billing, calculations, and tax applications.

3. Provide Secure Data Management:

o Store customer and transaction details securely using databases like SQLite
or MySQL.

4. Enhance User Experience:

o Develop an intuitive and user-friendly interface using Python libraries like
Tkinter or PyQt.

5. Enable Fast and Secure Transactions:

o Support multiple payment modes with real-time updates.

6. Generate Reports and Invoices:

o Provide printable PDF invoices and transaction reports using ReportLab.

7. Support Inventory and Product Management:

o Maintain records of products, stock levels, and pricing.

8. Ensure Scalability and Customization:

o Allow easy modifications to meet different business needs.
 Key Features:
1. User-Friendly Interface: The software offers an intuitive and easy-to-navigate
interface, making it accessible to users with varying levels of technical expertise.

2. Customer Details: Users can input and store customer details such as name and phone
number, enabling personalized service and easy tracking of customer transactions.

3. Product Selection: The software provides a comprehensive list of products

with checkboxes for selection, allowing users to quickly add items to the bill.

4. Real-Time Updates: The bill area dynamically updates as items are selected, showing
the selected products, quantities, and their respective prices in real-time.

5. Flexible Quantity Options: Users can specify the quantity of each selected item using
spinbox widgets, offering flexibility in adjusting the quantity according to customer
preferences.

6. Automatic Price Calculation: The software automatically calculates the total price
for each selected item based on its price and quantity, streamlining the billing process and
reducing the chances of manual errors.

7. Bill Generation: With the click of a button, users can generate a detailed bill that
includes customer information, selected items, quantities, individual prices, and the total
amount to be paid.

8. Bill Saving: The software allows users to save generated bills for future reference
or record-keeping purposes, providing a convenient way to maintain transaction
records.

9. Error Handling: The software includes error handling mechanisms to prompt users
if essential customer details are missing or if no items are selected, ensuring data
integrity and completeness.

10. Exit Option: Users can easily exit the billing software with a confirmation prompt,
providing a seamless way to close the application after completing transaction.
Need of Billing System Application

1. Streamlined Billing Process: The software automates the billing process, making
it quicker and more efficient compared to manual methods. It reduces the time
required to calculate totals, generate bills, and record transactions.

2. Accuracy and Precision: By automating price calculations and quantity

adjustments, the software minimizes the risk of human errors in billing. This ensures that
customers are billed accurately, reducing disputes and enhancing trust.

3. Customer Management: The ability to store and manage customer details allows
businesses to provide personalized service. It enables easier follow-up
communication, loyalty programs, and the ability to track customer preferences and
purchasing patterns.

4. Inventory Management: While not explicitly implemented in this software, a

similar system could integrate inventory management features. Tracking product
sales in real-time helps in maintaining optimal stock levels, reducing instances of
stockouts or overstocking.

5. Record-Keeping and Reporting: The software facilitates the generation and

storage of detailed bills, which can serve as transaction records for accounting and
auditing purposes. This simplifies financial reporting and ensures compliance with
regulatory requirements.

6. Improved Customer Experience: A smooth and efficient billing process

contributes to a positive customer experience. Customers appreciate quick and
accurate billing, leading to increased satisfaction and likelihood of repeat business.

7. Business Insights: Over time, the accumulated transaction data can provide
valuable insights into sales trends, popular products, and customer behavior. This
information can inform strategic decisions such as pricing adjustments, marketing
campaigns, and product offerings.
 Program Code

from tkinter import *

from tkinter import messagebox
import time

# Define main application window

root = Tk()
root.geometry("1350x700+0+0")
root.title("Billing Software")

# Background Color
bg_color = "#074463"
root.configure(bg=bg_color)

# Title Label
title = Label(root, text="Billing Software", font=("times new roman", 30, "bold"),
pady=2, bd=12, relief=GROOVE, bg=bg_color, fg="white")
title.pack(fill=X)

# Customer Details Frame

F1 = LabelFrame(root, text="Customer Details", font=("times new roman", 15,
"bold"), fg="gold", bg=bg_color, bd=10, relief=GROOVE)
F1.place(x=0, y=80, relwidth=1)

# Customer Name Label and Entry

c_name = StringVar()
name_lbl = Label(F1, text="Customer Name", font=("times new roman", 18, "bold"),
bg=bg_color, fg="white")
name_lbl.grid(row=0, column=0, padx=20, pady=5)
name_txt = Entry(F1, width=15, textvariable=c_name, font="arial 15 bold",
relief=SUNKEN, bd=7)
name_txt.grid(row=0, column=1, padx=10, pady=5)

# Bill Number Label and Entry

c_bill = StringVar()
bill_lbl = Label(F1, text="Bill Number", font=("times new roman", 18, "bold"),
bg=bg_color, fg="white")
bill_lbl.grid(row=0, column=2, padx=20, pady=5)
bill_txt = Entry(F1, width=15, textvariable=c_bill, font="arial 15 bold",
relief=SUNKEN, bd=7)
bill_txt.grid(row=0, column=3, padx=10, pady=5)

# Phone Number Label and Entry

c_phone = StringVar()
phone_lbl = Label(F1, text="Phone Number", font=("times new roman", 18, "bold"),
bg=bg_color, fg="white")
phone_lbl.grid(row=0, column=4, padx=20, pady=5)
phone_txt = Entry(F1, width=15, textvariable=c_phone, font="arial 15 bold",
relief=SUNKEN, bd=7)
phone_txt.grid(row=0, column=5, padx=10, pady=5)

# Product Details Frame

F3 = LabelFrame(root, text="Product Details", font=("times new roman", 15, "bold"),
fg="gold", bg=bg_color, bd=10, relief=GROOVE)
F3.place(x=5, y=180, width=980, height=400)

# Product Name Entry

p_name = StringVar()
p_name_lbl = Label(F3, text="Product Name", font=("times new roman", 18, "bold"),
bg=bg_color, fg="white")
p_name_lbl.grid(row=0, column=0, padx=20, pady=10)
p_name_txt = Entry(F3, width=20, textvariable=p_name, font="arial 15 bold",
relief=SUNKEN, bd=7)
p_name_txt.grid(row=0, column=1, padx=10, pady=10)

# Quantity Entry
p_qty = IntVar()
p_qty_lbl = Label(F3, text="Quantity", font=("times new roman", 18, "bold"),
bg=bg_color, fg="white")
p_qty_lbl.grid(row=0, column=2, padx=20, pady=10)
p_qty_txt = Entry(F3, width=10, textvariable=p_qty, font="arial 15 bold",
relief=SUNKEN, bd=7)
p_qty_txt.grid(row=0, column=3, padx=10, pady=10)

# Price Entry
p_price = DoubleVar()
p_price_lbl = Label(F3, text="Price", font=("times new roman", 18, "bold"),
bg=bg_color, fg="white")
p_price_lbl.grid(row=0, column=4, padx=20, pady=10)
p_price_txt = Entry(F3, width=10, textvariable=p_price, font="arial 15 bold",
relief=SUNKEN, bd=7)
p_price_txt.grid(row=0, column=5, padx=10, pady=10)
# Bill Area
F2 = Frame(root, bd=10, relief=GROOVE)
F2.place(x=1000, y=180, width=350, height=380)
bill_title = Label(F2, text="Bill Area", font="arial 15 bold", bd=7,
relief=GROOVE).pack(fill=X)
scroll_y = Scrollbar(F2, orient=VERTICAL)
textarea = Text(F2, yscrollcommand=scroll_y.set)
scroll_y.pack(side=RIGHT, fill=Y)
scroll_y.config(command=textarea.yview)
textarea.pack(fill=BOTH, expand=1)
# Function to Update Clock
class App(Frame):
def __init__(self, master=None):
Frame.__init__(self, master)
self.master = master
self.label = Label(text="", font=('times new roman', 18, 'bold'), bg=bg_color,
fg='white')
self.label.place(x=860, y=110)
self.update_clock()

def update_clock(self):
now = time.strftime('\tDate: %x \t \t %I:%M:%S %p')
self.label.configure(text=now)
self.after(1000, self.update_clock)

# Instantiate and Start Clock

app = App(root)

# Function to Generate Bill

def generate_bill():
textarea.delete('1.0', END)
textarea.insert(END, f"Bill Number: {c_bill.get()}\n")
textarea.insert(END, f"Customer Name: {c_name.get()}\n")
textarea.insert(END, f"Phone Number: {c_phone.get()}\n")
textarea.insert(END, "====================================\n")
textarea.insert(END, "Product\tQty\tPrice\n")
textarea.insert(END, "====================================\n")
textarea.insert(END, f"{p_name.get()}\t{p_qty.get()}\t{p_price.get()}\n")
textarea.insert(END, "====================================\n")
textarea.insert(END, f"Total: {p_qty.get() * p_price.get()}\n")
# Buttons
btn_generate = Button(root, text="Generate Bill", font=("arial", 12, "bold"),
command=generate_bill)
btn_generate.place(x=50, y=600)
btn_exit = Button(root, text="Exit", font=("arial", 12, "bold"), command=root.quit)
btn_exit.place(x=200, y=600)
# Run the Application
root.mainloop()
Outpu
 Advantages Of Billing System

1. Automation and Efficiency: The software automates various aspects of

thebilling process, such as calculating totals, generating bills, and storing customer
information. This saves time and effort, leading to increased efficiency.

2. Accuracy: Automation reduces the chances of human error in billing

calculations, resulting in more accurate bills and fewer discrepancies.

3. Customization: The software allows for customization of product details,

quantities, and prices, catering to the specific needs of different businesses.

4. Customer Management: The ability to store and manage customer details

facilitates personalized service, loyalty programs, and targeted marketing.

 Disadvantages Of BillingSystem

1. Limited Features: The provided software lacks advanced features such as

inventory management, reporting tools, or integration with external systems, which
may be necessary for some businesses.

2. Scalability: While the software may work well for small to medium-
sized businesses, it may face scalability issues when handling a large volume of
transactions or expanding to multiple locations.

3. Security Concerns: Depending on how the software handles sensitive customer

data, there may be potential security risks such as data breaches or unauthorized
access.

4. Dependency on Technology: Any technical issues or system failures

could disrupt the billing process, leading to delays or downtime.
 Conclusion

In conclusion, the provided billing software offers a convenient and efficient

solution for businesses to automate their billing processes, manage customer
details, and generate accurate transaction records. Its key features include
automation, accuracy, customization, customer management, record-keeping,
user-friendly interface, and flexibility.
 References
 www.google.com
 en.wikipedia.org
 www.campusify.co.in
 Implementation of Improved Billing System
May 2020International Journal of Scientific Research in Computer
Science Engineering and Information Technology
DOI:10.32628/CSEIT2062168
 SUPERMARKET BILLING SYSTEM PROJECT REPORT.
August 2021
DOI:10.13140/RG.2.2.27721.35685