DIGITAL

DOCUMENTATION
INTRODUCTION
 A document is a paper with written contents.
 The process of preparing a document is called
documentation.
 If the documentation is done through any digital system like
computer, then this is called digital documentation.
TYPEWRITER
 It is a hand operated mechanical device by using which we can produce
printed characters on paper by typing keys.

 There are several limitations to use a typewriter as:

In case of any typing error, the whole sheet is required to be typed again.

Multiple typing efforts are required to send same letter to different

persons with different addresses.

Typewriter does not have all the required characters and symbols, etc.
TYPEWRITER
 In the year 1974, Xerox company had introduced an electronic typewriter,
as an attempt to solve the problems of the manual typewriter.

 In electronic typewriter, it is possible to make changes in the content, make

multiple copies with minor changes, but still it has a lot of limitations as
compare to word processing software.
WORD PROCESSING SOFTWARE
 It is a software which is mainly used for the creation of text based
documents.

 There are many word processing software like Microsoft Word, LibreOffice
Writer, OpenOffice.org Writer, WordPerfect, AppleWorks, etc.

 The modern word processors are designed based on GUI (Graphical User
Interface) and providing some form of what you see is what you get
(WYS/WYG) editing.
WORD PROCESSING SOFTWARE
 Some of the features provided by popular word processing software are:
Create, save, edit and print the document.

Select and move the text from one place to another in the document.

Copy the text to other places within the document.

Move or copy a selected text from one document to any other document.

Change the font size, font style of the text in the document.

Check spelling and grammar, etc.

WORD PROCESSING SOFTWARE
 Word processors are being used in business, home, education, etc. for
preparing letters, reports and many other different types of documents.
LibreOffice
 It is a Free and Open Source Software (FOSS).

 This office suite can be downloaded freely from the website

www.libreoffice.org.

 This suite is available in many languages and runs on many platforms (such
as Windows, Mac and Linux).
LibreOffice
 This office suite provides different application software for different
purposes such as:

 LibreOffice Writer for word processing

 LibreOffice Calc for spreadsheet representation

 LibreOffice Impress for presentation, etc.

LibreOffice Writer
 It is a free and open source word processing software.

 By using this software we can type letters, applications, reports and other
documents.

 It provides tools for creating, editing, formatting, saving and printing of

documents.
LibreOffice Writer
 In LibreOffice Writer, all features of a typewriter are available and there are
many additional features are also available which makes the task easier
during document creation.
Starting LibreOffice Writer
In Windows:

Click on Start Button  All Programs  LibreOffice 6.2  LibreOffice Writer.

Or

Click on Search box  Type the word “Writer” in the search field  Click on the
LibreOffice Writer from the offered results.
Starting LibreOffice Writer
In Ubuntu Linux:

Click on Application Launcher icon  Office  LibreOffice Writer.

Note:

It opens LibreOffice Writer with a blank document.

By default, the name of the blank document is Untitled 1 and file extension of
LibreOffice Writer is .odt(Open Document Text).
 Components of LibreOffice Writer
Title Bar:
 It will display the file name and the name of the application.
 It is located at the top of the window screen.
 The format of the name displayed on the title bar is document name – LibreOffice
Writer.

Menu Bar:
 The Menu bar is located just below the Title bar.
 In menu bar it contains different menus tab like File, Edit, View, Insert, Format, Styles,
Table, Form, Tools, Window, Help.
 Components of LibreOffice Writer
Toolbars:
 Toolbars located just below the menu bar.
 LibreOffice Writer displays toolbars in different ways: docked (fixed in place) or
floating.
 Docked toolbars can be moved to different locations or made to float and floating
toolbars can be docked.

Standard Toolbar:
 It is located just below the menu bar.
 Standard toolbar consists various options like New, Open, Save, Export as PDF, Print,
Cut, Copy, Paste, etc.
 Components of LibreOffice Writer
Formatting Toolbar:
 It is located just below the standard toolbar.
 When we work with text, formatting toolbar is displayed.
 Formatting toolbar consists of various options like Font size, style, color, Bold, Italic,
Underline, Subscript, Superscript, etc.

Rulers:
 LibreOffice Writer has two rulers: a horizontal ruler and a vertical ruler.
 The horizontal ruler appears just beneath the formatting toolbar and is used to set
margins.
 The vertical ruler appears on the left edge of the window and is used to manage the
vertical position of elements / top margin on the page.
 Components of LibreOffice Writer
Document Area:
 The area where we can type our document is called Document Area.
 The flashing vertical bar is called the Insertion point and it represents the location
where text will appear when we type.

View Buttons:
 The group of three buttons located to the left of the Zoom control, near the bottom of
the screen are known as View buttons.
 Different types of view buttons are: Single-page view, Multiple-page view, Book view.
 Components of LibreOffice Writer
Zoom Control:
 By using this tool we can Zoom in and Zoom out our document according to the
requirements.
 We can click the ‘+’ button for Zoom in & ‘-‘ button for Zoom out.

Status Bar:
 The status bar is displayed at the bottom of the window.
 It displays the information about the active document such as page number, section
number, number of pages, number of words, etc.

Scroll Bar:
 It is used to view the whole active window.
 There are two types of scrollbars, i.e. horizontal scroll bar and vertical scroll bar.
 Components of LibreOffice Writer
Minimize Button:
 It is used to minimize the active window.
Maximize Button:
 It is used to maximize the active window.
Restore Button:
 It is used to restore the window to its previous size.
Close Button:
 It is used to close the active application.
CREATING A NEW BLANK DOCUMENT
STEP 1: Click on the File tab.
STEP 2: Select New, a sub menu will appear.
STEP 3: Select Text Document or press Ctrl + N shortcut key on
keyboard.
STEP 4: A new blank document will appear.
SAVING A DOCUMENT
To permanently store a document on hard disk, we must save the
document and assign a name to it.
To save a document, click on File tab, in which various save options
are available.
There are different types of saving options: Save, Save Remote,
Save As, Save a Copy, Save All, etc.
SAVING A DOCUMENT BY USING
“SAVE” OPTION
STEP 1: Click on File  Save on the menubar.
Or,
Press Ctrl+S shortcut key on keyboard.
Or,
Click on Save icon on the Standard toolbar.
STEP 2: Save the document in its current location with the same file name,
but if the file has not been saved previously, a Save As dialog box will appear.
Enter the document name and click save button.
SAVING A DOCUMENT BY USING “SAVE
REMOTE” OPTION
By using this option we can save our document in remote(other) server like
Google drive.
STEP 1: Click on File  Save Remote on the menubar.
STEP 2: Click on Add service button. File services dialog box will appear.
STEP 3: User have to enter user name and password to save a file on remote
server.
SAVING A DOCUMENT BY USING “SAVE
AS” OPTION
Save As is a way to create duplicate document that will look exactly the
same if opened by LibreOffice, but can be edited without changing the
original.
We can choose this option, when we want to save same document but with
different file name or file type.
SAVING A DOCUMENT BY USING “SAVE
AS” OPTION
STEPS:
STEP 1: Click the File tab.
STEP 2: Click Save As option or press Ctrl+Shift+S. The Save As dialog box
will appear.
STEP 3: Select the location where we want to save the document using the
drop down menu.
STEP 4: Enter the name and type of document in File name and Save As type
boxes respectively.
STEP 5: Click the Save button.
SAVING A DOCUMENT BY USING “SAVE
A COPY” OPTION
Save a Copy is almost an identical function to Save As.
It opens the Save a Copy dialog box and lets us save it in the folder and
format of our choice.
It however, cannot overwrite the original file, if we perform save a copy and
do not change the file name or the folder where it is located the save as
function would replace the original file.
SAVING A DOCUMENT BY USING “SAVE
A COPY” OPTION
STEP 1: Click the File tab.
STEP 2: Click Save a Copy option.
STEP 3: Save a Copy dialog box will appear.
STEP 4: Enter File name.
STEP 5: Click the Save button.
SAVING A DOCUMENT BY USING “SAVE
ALL” OPTION
This function is only active when more than one document is open and need
to be saved.
STEPS:
STEP 1: Click the File tab.
STEP 2: Click Save All option.
STEP 3: All opened files will be saved without changing the name, type or
location.
‘SAVE’ & ‘SAVE AS’
Save means the file gets saved under its current name, in whatever folder it
was saved before or in the default folder of that computer.
Whereas Save As gives us the opportunity to save the file under a different
name and in another folder without affecting the older one.
CLOSING A DOCUMENT
STEPS:
STEP 1: Click the File tab.
STEP 2: Click Close option.
STEP 3: Document will be closed.
CLOSING LibreOffice Writer
STEPS:
STEP 1: Click the File tab.
STEP 2: Click Exit LibreOffice option or press Ctrl + Q.
STEP 3: All documents opened using LibreOffice will be closed.
CURSOR MOVEMENT
(a) Movement of the text cursor using keyboard keys
 The Text cursor is a flashing vertical line in the body of the text.
 The four arrow / direction keys left, right, up and down on the
keyboard are called cursor control keys.
 By using Home & End keys of the keyboard we can also control
the movement of the cursor.
CURSOR MOVEMENT
 By pressing the Home key we will jump to the beginning of the
line.
 By pressing the End key we will jump to the end of a line.
 By pressing the Ctrl + Home key we will jump to the beginning of
the document.
 By pressing the Ctrl + End key we will jump to the end of a
document.
CURSOR MOVEMENT
(b) Mouse Pointer
 this is the mouse pointer. It takes the pointer shape while
moving it around the screen.
 The mouse pointer changes to I shape, when moved over the text
in a document.
EDITING THE DOCUMENT
a) Undo and Redo
 By doing undo operation, we will be undone the last operation done by
us.
 This can be done by using shortcut key Ctrl+Z or by clicking Undo
option from Standard toolbar.
 To do an operation again, which was reversed by Undo command, we
can use Redo command.
 This can be done by using shortcut key Ctrl+Y or by clicking Redo option
from Standard toolbar.
EDITING THE DOCUMENT
b) Selecting Text
 It is necessary to select the text to perform different operations like
copy, cut, paste, etc.
 To select a part of the document position the mouse pointer at the
beginning of text from where we want to select, then hold the left
button of mouse and drag up to the point we want to select.
 There are several selection tricks to speed up the selection process as
below:
EDITING THE DOCUMENT
To Select a Letter(s) Drag the Mouse Across the Letter (s)

To select a single word at a time Position the mouse pointer anywhere on

that word and double click.
To select a complete sentence at a time Position the mouse pointer anywhere in the
sentence and triple click.
To select a complete paragraph at a time Position the mouse pointer anywhere in the
paragraph and quadruple (four times) click.

A document Press shortcut key Ctrl+A

EDITING THE DOCUMENT
c) Selecting Non-consecutive Text Items
By using the mouse:
 Select the first word of the document.
 Hold down the Ctrl key and use the mouse to select the next word of the document.
 Repeat as often as need.
By using the keyboard:
 Select the first word of the document.
 Press Shift +F8 key. This puts Writer in “Adding Selection” mode.
 Use the arrow keys to move the start of the next text to be selected.
 Hold down the Shift key and select the next word of document.
 Repeat as often as need.
EDITING THE DOCUMENT
d) Selecting a Vertical Block of Text
To select a vertical block of text, select from menu bar:
Edit tab  Selection Mode  Block Area.
Or,
Press Alt + Shift + F8 shortcut key on keyboard.
EDITING THE DOCUMENT
e) Moving & Copying Text
 Cut option is used to move some text from one place to a temporary
memory location called clipboard.
 Paste option is used to paste the content in the clipboard at a new or
desired place.
 To move and copy the text from one place to another, both the options
are used together.
EDITING THE DOCUMENT
 Following steps are used to move and copy some text:
Step-1: Select a portion of the text.
Step-2: Cut the selected text by using any of the following ways:
- Use mouse right click and select cut option.
- Using Cut option from standard toolbar.
- Using Ctrl + X shortcut key from keyboard.
Step-3: Click at the place where we want to move the selected text and
use any of the following way to paste:
- Use mouse right click and select Paste option.
- Using Paste option from Standard toolbar.
- Using Ctrl + V shortcut key from keyboard.
 EDITING THE DOCUMENT
f) Copy and Paste
 It is used to make a duplicate copy of selected text.
 Following steps are used to copy and paste some text in Writer document:
Step-1: Select a portion of the text.
Step-2: Copy the selected text by using any of the following ways:
- Use mouse right click and select copy option.
- Using Copy option from standard toolbar.
- Using Ctrl + C shortcut key from keyboard.
EDITING THE DOCUMENT
Step-3: Click at the place where we want to put the selected text and use
any of the following way to paste:
- Use mouse right click and select Paste option.
- Using Paste option from Standard toolbar.
- Using Ctrl + V shortcut key from keyboard.
 EDITING THE DOCUMENT
g) Find and Replace
 It is a method used to search some text and replace it with other text.
 Following steps are used to find the text in Writer document:
Step-1: Click Edit tab  Find & Replace. A Find & Replace dialog box will
appear.
Step-2: Enter the text to find in the Find text box.
Step-3: Either click Find Next or Find All.
EDITING THE DOCUMENT
 Following steps are used to find the text and replace with another text:
Step-1: Click Edit tab  Find & Replace. A Find & Replace dialog box will
appear.
Step-2: Enter the text to search in the Find text box.
Step-3: Enter the text to replace the found text in the Replace text box.
Step-4: Either click Replace or Replace All.
 EDITING THE DOCUMENT
h) Jumping to the Page Number
 Sometimes we may require to jump to a particular page number.
 It becomes difficult to scroll down if it is a large document with several pages.
 For this, Go to Page feature of Writer is useful.
 Following steps are used to jump to a particular page number in Writer
document:
Step-1: Click Edit tab  Go to Page option. Go to Page dialog box will
appear.
Step-2: Specify the page number in Page: text box and click on OK button.
 EDITING THE DOCUMENT
i) Non-printing Characters
 In computer data entry, anything entered is treated as a character.
 We can see the characters like alphabets, numbers, punctuation marks on the
computer screen.
 But when we press some keys like Enter, Spacebar and Tab that do not appear
on the screen.
 To display the non-printing characters, use Ctrl + F10 shortcut key from
keyboard.
 The tab space is shown by  sign and Spacebar is shown by dot(.)
 EDITING THE DOCUMENT
j) Checking Spelling and Grammar
 Writer checks spelling of each word as it is typed and displays a red squiggly
line under any unrecognized word.
 Right click on an unrecognized word to open a context menu.
 We can click one of the suggested words to replace the underlined word with
the one selected.
 If list does not contain the word we want, click Spelling to open a dialog box.
 When the word is corrected, the line disappears.
EDITING THE DOCUMENT
 Steps to check the spelling:
Step-1: Click on the document or select the text that we want to check.
Step-2: Select Tools  Spelling: English (USA) dialog box will appear.
Step-3: When a possible spelling error is encountered, the spell check
dialog box opens and LibreOffice offers some suggested
corrections.
Step-4: Do one of the following:
 To accept a correction, click the suggestions and then click Correct.
 Edit the sentence in the upper text box and then click Correct.
 To add unknown word to a user-defined dictionary, click Add to Dictionary.
 If you know the word is correctly entered then click Ignore Once or Ignore All.
EDITING THE DOCUMENT
 Writer checks grammar and displays a blue squiggly line under wrongly used
grammar.
 Right click on it to open a context menu.
 We can click one of the suggested grammar to replace the underlined text
with the one selected.
EDITING THE DOCUMENT
 Steps to check the grammar:
Step-1: Click on the document or select the text that we want to check.
Step-2: Select Tools  Spelling: English (USA) dialog box will appear.
Step-3: When a possible grammar error is encountered, the spell check
dialog box opens and LibreOffice offers some suggested
corrections.
Step-4: Do one of the following:
 To accept a correction, click the suggestions and then click Correct.
 Edit the sentence in the upper text box and then click Correct.
 To add unknown sentence to a user-defined dictionary, click Add to Dictionary.
 If you know the sentence is correctly entered then click Ignore Once or Ignore
Rule.
 EDITING THE DOCUMENT
k) Using Synonyms and the Thesaurus
 Sometimes we search for a word having a similar in meaning to the word we
have in mind.
 A word processor helps to look up synonyms (different words with the same
meaning) and antonyms (Words with the opposite meaning) in the thesaurus.
 To access the synonyms, following steps are used:
Step-1: Right click on a word and a context menu will appear.
Step-2: Click on Synonyms on the context menu.
Step-3: A sub-menu of alternative words and phrases will be displayed.
Step-4: Click on a word or phrase in the sub-menu to replace it with the
highlighted word or phrase in the document.
 FORMATTING A DOCUMENT
Page Setup
 The first step in document preparation is to use page setup.
 To setup a page, follow the below steps:
Step-1: Click on the Format tab, a menu will appear.
Step-2: Select the Page option, and Page Style: Default Style dialog box
will appear.
Step-3: In dialog box, select the Page tab.
It allows to select Paper Format (A4, A5, Letter, A3, etc.). We can
also adjust Width, Height, Orientation as Portrait or Landscape and
set the margins and Layout settings (Page layout, Page numbers).
FORMATTING A DOCUMENT
 Formatting a document means formatting the text available in the document.
 Formatting the text means changing text case, changing paragraph styles,
changing text styles, changing alignment of text, changing text colors, etc.
 To do the formatting, first select the text and then apply the required text
formatting features.
 FORMATTING A DOCUMENT
(a) Removing Manual Formatting
 To see the effect of formatting the text, first remove manual formatting.
 For this, follow below steps:
Step-1: Click on the Format tab, a menu will appear.
Step-2: Select Clear Direct Formatting option or use Ctrl + M shortcut key.
 FORMATTING A DOCUMENT
(b) Common Text Formatting
 Some of the common text formatting features generally used have been
shown below:
 Changing font size – by selecting font size.
 Changing font style – bold, italic, underline.
 Changing font type – by selecting font drop down box.
 Changing font color – by selecting font color icon.

Use shortcut key Ctrl + B for Bold, Ctrl + I for Italic , Ctrl + U for Underline from
the keyboard.
 FORMATTING A DOCUMENT
(c) Changing Text Case
 Steps to change the text case i.e. lowercase, uppercase, etc.:
Step-1: Select the text that we want to modify.
Step-2: Click the Format tab and then select Text option. A drop down
menu will appear, in which below change case options are available.
Command tab Description
Sentence case Changes the firs letter of every sentence in uppercase.
Lowercase Changes the whole selected text in lowercase letters.
UPPERCASE Changes the whole selected text in uppercase letters.
Capitalize Every Word Change first letter of every word in capital.
tOGGLE cASE It toggles whole selected text i.e. changes each capital
letter into lowercase and each small letter into uppercase.
Step-3: Select one of the case options from the list.
 FORMATTING A DOCUMENT
(d) Superscript and Subscript
 A subscript is a number or symbol that appears slightly above a word or a
letter.
 A subscript is a number, figure or symbol that appears slightly below a word
or a letter.
 Steps to apply superscript:
Step-1: Select the text.
Step-2: Click on Format tab.
Step-3: Click on Text option.
Step-4: Select Superscript.
FORMATTING A DOCUMENT
 Steps to apply subscript:
Step-1: Select the text.
Step-2: Click on Format tab.
Step-3: Click on Text option.
Step-4: Select Subscript.
 PARAGRAPH STYLES
(a) Indenting Paragraphs
 Indents are white space added to the margins and decreasing the text area for
paragraph.
 The first line of each paragraph can be indented differently from other lines in
the paragraph. The first line can be shorter than the others.
 To indent a paragraph, follow the following steps:
Step-1: Select the Paragraph.
Step-2: Use Increase Indent or Decrease Indent from the Formatting
toolbar.
 Indentation can also be done with the help of horizontal ruler.
 PARAGRAPH STYLES
(b) Aligning Paragraphs
 Alignment means the placement of text in a particular line.
 The paragraph can be aligned as Left, Right, Center and Justified.
 In LibreOffice Writer, the default alignment for paragraph is Left aligned.
 To change the alignment of a paragraph, follow the following steps:
Step-1: Select the text/paragraph.
Step-2: Select one of the four alignment options from the formatting
toolbar.
Or,
We can also use shortcut keys for alignment as: Ctrl + L (Align Left),
Ctrl + R (Align Right), Ctrl + E (Align Center), Ctrl + J (Justified).
PARAGRAPH STYLES
Note:
Justified option makes both the left and right sides of the paragraph line up
with the margins.
 PARAGRAPH STYLES
(c) Font Color and Highlighting
 To change the font color of a text, follow the following steps:
Step-1: Select the text/paragraph.
Step-2: Click the drop down arrow next to the Font Color box from the
Formatting toolbar. The Font color menu will appear.
Step-3: Choose the font color that we want to use.
 To highlight a text, follow the following steps:
Step-1: Select the text/paragraph.
Step-2: Click the drop down arrow next to the Highlight Color box from the
Formatting toolbar. The Color box will appear.
Step-3: Choose the highlighting color that we want to use.
 PARAGRAPH STYLES
(d) Using the Bullets and Numbering
 While working in a document, sometimes we need to highlight some areas of
text in the form of lists for summarizing key points.
 To achieve this purpose, we can use bullets/numbering.
 A bullets could be an asterisk, black dot (disc), circle, etc.
 By using bullets we can create an unordered list and by using numbering we
can create ordered list.
 To create a list, follow the following steps:
Step-1: Select all list items.
Step-2: Click the Toggle Bulleted List or Toggle Numbered List button on
the Formatting toolbar.
PARAGRAPH STYLES
To remove bullets or numbering select the list items and click again on the
Toggle Bulleted List or Toggle Numbered List button to disable the list
formatting.
Format Bullets or Numbers:
To change format of the bullets or numbers in a list, follow the given steps:
Step-1: First select all list items and click the arrow on the Toggle Bulleted List
or Toggle Numbered List icon. A drop down menu will appear.
Step-2: In the drop down menu, choose the new format for bullets or numbers.
 PARAGRAPH STYLES
(e) Assigning Border and Background Color
 To assign background color to the paragraph, follow the steps written below:
Step-1: Select the paragraph.
Step-2: Select the Format tab, a drop down menu will appear.
Step-3: Choose Paragraph option by which Paragraph dialog box will
appear.
Step-4: Choose Area option, then select Color button. Now select
appropriate color from Colors.
PARAGRAPH STYLES
 To add border to the paragraph, follow the steps written below:
Step-1: Select the paragraph.
Step-2: Select the Format tab, a drop down menu will appear.
Step-3: Choose Page option. A Page Style: Default Style dialog box will
appear.
Step-4: In this dialog box, select Line arrangement, Line width and Color for
border. For shading, do the modification in Shadow style.
Step-5: Click OK button.
 PAGE FORMATTING
(a) Inserting a Page Break
 In multi-page documents the text flows from one page to the next as we add
information.
 In certain cases, we may require to break the current page and move the next
heading or next chapter to the new page in the same document.
 In such cases, we have to break the page forcefully and take the cursor to the
next page to insert the new heading. This is called Page break.
 To break the current page and start a new page, following steps are used:
Step-1: Select the Insert tab, by which a drop-down menu will appear.
Step-2: Choose Page Break option from the drop down menu or click Ctrl +
Enter key from keyboard.
PAGE FORMATTING
 The page break can also be narrowed down to the line and column break,
follow the following steps for these:
Step-1: Select the Insert tab, by which a drop-down menu will appear.
Step-2: Choose More Breaks option from the drop down menu.
Step-3: A sub menu will appear, from which choose Manual Break. Insert
Break dialog box will appear.
Step-4: Do appropriate setting and click OK button.
 PAGE FORMATTING
(b) Creating Header/Footer and Page Numbers
 The header is a section of the document that appears at the top margin,
while footer is a section of the document that appears at the bottom margin.
 Header and footer generally both contains information such as page number,
date, document name, company logo, image, etc.
 To add/format the header and footer, following steps are used:
Step-1: Select the Format tab, a drop down menu will appear.
Step-2: Choose Page option. A Page Style: Default Style dialog box will
appear.
Step-3: Select Header or Footer option.
PAGE FORMATTING
Step-4: Set the spacing and margins options that we want to use.
Step-5: To add a border/background to the header or footer, click More
button. The Border/background dialog box will appear.
Step-6: Click OK button.
Step-7: Click OK button in Page Style: Default Style dialog box.

We can give the document name or chapter name in the header section and
page number in the footer section.
To enter page numbers in the footer section, place the insertion point in the
footer section and select Insert  Page Number.
 PAGE FORMATTING
(c) Inserting Images, Shapes, Special Characters in a Document
 To add/insert image in a document, following steps are used:
Step-1: Place the insertion point in the position where we want to insert the
image.
Step-2: Select Insert tab and then choose Image option. Insert Image
dialog box will appear.
Step-3: Choose the image and then click on Open button. Image will be
added in document.
PAGE FORMATTING
 To add/insert shapes in a document, following steps are used:
Step-1: Select Insert tab and then choose Shape option.
Step-2: Choose the shape by doing left click.
Step-3: Place the shape in document as per the requirement.

 To enter special characters in a document, following steps are used:

Step-1: Select Insert tab and then choose Special character option. Special
Characters dialog box will appear.
Step-2: Choose the character which we want to use.
Step-3: Click on Insert button.
 PAGE FORMATTING
(d) Dividing the Document Page into Columns
 To divide the page into multiple columns, following steps are used:
Step-1: Select the Format tab, a drop down menu will appear.
Step-2: Choose Columns option by which Columns dialog box will appear.
Step-3: Enter the number of columns in the Columns entry box.
Step-4: Enter the value for spacing between the columns and click OK
button.
 CREATING AND MANAGING TABLES
(a) Creating a Table
 Steps to draw a blank table in a document are as follows:
Step-1: Place the insertion point in the document where we want to insert
the table.
Step-2: Click the Insert Table icon from the standard toolbar.
Step-3: Drag mouse over the squares diagram to select the desired number
of columns and rows in the table.
Step-4: After selection click the mouse and then a table will appear in the
document.
Step-5: Now, we can enter text into the table.
CREATING AND MANAGING TABLES
 We can also insert table into document by using following steps:
Step-1: Select Table tab  Insert Table.
Or,
Click Insert Table icon from the Standard toolbar. Select More
Options button.
Step-2: Enter table name and number of columns and rows.
Step-3: Select style from the Styles option.
Step-4: Click Insert button.
 CREATING AND MANAGING TABLES
(b) Inserting Row and Column
Insert Row at the End of Table:
 To insert the row at the end of the table, place the insertion point in the last
cell and press the Tab key, a new row will be inserted.
Insert a Row in the Table:
 Steps to insert a row in a table are as follows:
Step-1: Place the insertion point in a column adjacent to the location where we want to
add a new row.
Step-2: Right click the mouse. A context menu will appear.
Step-3: Select Insert option, a drop down list will appear.
Step-4: Select Rows Above or Rows Below option.
Step-5: A new row will appear.
CREATING AND MANAGING TABLES
Insert a Column in the Table:
 Steps to insert a column in a table are as follows:
Step-1: Place the insertion point in a column adjacent to the location where we want to
add a new column.
Step-2: Right click the mouse. A context menu will appear.
Step-3: Select Insert option, a drop down list will appear.
Step-4: Select Columns Before or Columns After option.
Step-5: A new column will appear.
 CREATING AND MANAGING TABLES
(c) Deleting Rows or Columns
 Steps to delete rows or columns are as follows:
Step-1: Select the row or column which we want to delete.
Step-2: Right click the mouse. A context menu will appear.
Step-3: Select Delete option, a drop down list will appear.
Step-4: Select Rows or Columns.
Step-5: Rows or Columns will be deleted.
 CREATING AND MANAGING TABLES
(d) Splitting and Merging Tables
 One table can be split into two tables and two tables can be merged into a
single table.
 Tables can only be split horizontally but can be merged both horizontally and
vertically.
 Steps to split a table are as follows:
Step-1: Place the cursor in a cell that will be in the top row of the second table after the
split.
Step-2: Choose Table tab  Split Table from the menu bar.
Step-3: A split table dialog box will appear. Select the desired option.
Step-4: Click OK button. The table will then split into two tables separated by a blank
paragraph.
CREATING AND MANAGING TABLES
 To merge two tables, delete the blank paragraph between the tables. We
must use the Delete key (not the Backspace key) to do this.
 CREATING AND MANAGING TABLES
(e) Deleting a Table
 Steps to delete a table are as follows:
Step-1: Click anywhere in the table.
Step-2: Choose Table tab  Delete option  Table.
 CREATING AND MANAGING TABLES
(f) Copying a Table
 Steps to copy a table are as follows:
Step-1: Click anywhere on the table.
Step-2: From the menu bar, choose Table  Select  Table.
Step-3: Press Ctrl + C or click Copy icon on the Standard toolbar.
Step-4: Move the cursor to the target position.
Step-5: Press Ctrl + V or click the Paste icon on the Standard toolbar.
 CREATING AND MANAGING TABLES
(g) Moving a Table
 Steps to move a table are as follows:
Step-1: Click anywhere on the table.
Step-2: From the menu bar, choose Table  Select  Table.
Step-3: Press Ctrl + X or click Cut icon on the Standard toolbar.
Step-4: Move the cursor to the target position.
Step-5: Press Ctrl + V or click the Paste icon on the Standard toolbar.
Step-6: Return to the original table, click somewhere in it and then choose Table 
Delete  Table from the menu bar.
PRINT PREVIEW & PRINTING A DOCUMENT
Print Preview
 It is a feature that allows a user to view how a printed document would look
like on the screen before printing a hard copy.
 Steps to preview a document before printing are as follows:
Step-1: Click the File tab.
Step-2: Select Print Preview or press Ctrl + Shift + O shortcut key.
Step-3: Click the Print option to print the document.
 In Print Preview format, we can do many tasks:
 Change the page size
 Zoom in and Zoom out to view various parts of the document
 View multiple pages
 Jump to specific page
PRINT PREVIEW & PRINTING A DOCUMENT
Printing a Document
 Steps to print a document are as follows:
Step-1: Click the File tab or press Ctrl + P.
Step-2: Select Print option.
Step-3: Select the pages range we would like to print.
Step-4: Select the number of copies.
Step-5: Select the printer from the Printer drop down list.
Step-6: Click OK button.
PROTECT A DOCUMENT BY GIVING
PASSWORD
 Steps to protect a document by giving password are as follows:
Step-1: Select the document which we want to protect with password.
Step-2: Click File button and select Save As option from the drop down menu.
Step-3: In the Save As dialog box, select the location where we want to save it and enter
the file name.
Step-4: Put a tick in the box labeled Save with password.
Step-5: Click Save button and a new Set Password window will appear.
Step-6: Enter same password in both Password & Confirm Password box.
Step-7: Click OK button.
MAIL MERGE
 Mail Merge is a very important tool that allows us to create a batch/group of
documents that are personalized for each receipient/receiver.
 Steps for creating letters or sending e-mail messages to many receipients are
as follows:
Step-1: open an existing text document or create a new one using LibreOffice Writer.
Step-2: Click on the Tools tab Mail Merge Wizard option.
Step-3: Select starting document for the mail merge from the given options.
Step-4: Select the type of document we want to create.
Step-5: Now we need to Insert the address block. Click on the Select Address List
button.
MAIL MERGE
Step-6: Click on Create button and create multiple address blocks.
Step-7: Click on OK button.
Step-8: Save the list of address block in computer by giving a file name.
Step-9: Click on OK button.
Step-10: Specify the properties for the salutation. We can specify different salutations
based on the gender of the recipient.
Step-11: Adjust the layout of address block and salutation by changing address block and
salutation position..
Step-12: Edit the document.
MAIL MERGE
Step-13: We can exclude any of the recipient from the mail merge by clicking on Exclude
Recipient check box.
Step-14: Save or Print document by using given options.